BGSU/PeopleSoft Introducing Financial Management Solutions & Enterprise Performance Management

Learning Objectives Identify the key drivers governing BGSU’s decision to purchase a new enterprise software system List the six modules of the Financial Management Solution system (FMS) and recall the business processes associated with each Discuss how each of FMS modules integrate and communicate with one another

Learning Objectives List the two modules associated with the Enterprise Performance Management System (EPM) and recall the business process associated with both Discuss how both of the EPM modules integrate and communicate with each other Identify the two PeopleTools that authorized users can use to execute or to create reports

Learning Objectives Explain how permission lists, roles, and user profiles work together to create FMS system security Discuss the role of “user preferences” in FMS application security Identify and discuss several of the key benefits of PeopleSoft FMS that were presented during Fit Gap sessions

The Need for a New System Easier Navigation Quicker Data Access & Reporting Better Security Streamlined Workflow

The Need for a New System On-Demand System Access Self-Service Access Less Paper

Financial Management Solutions General Ledger (GL) Commitment Control (CC) Purchasing (PO) Asset Management (AM) Accounts Payable (AP) Accounts Receivable (AR) Grants Management (GM) FMS

General Ledger

General Ledger Business Processes Create, approve, and process journal entries Create, approve, edit, and post journals to appropriate ledgers Create, approve, and maintain standard budgets

Making a Journal Entry

General Ledger Integrations Purchasing Asset Management Accounts Payable Accounts Receivable Grants Management

Purchasing

Purchasing Business Processes Request quotes Manage procurement cards and contracts Create requisitions and purchase orders Manage vendor rebates and returns

Creating a Requisition

Purchasing Integrations Asset Management Accounts Payable Accounts Receivable General Ledger

Asset Management

Asset Management Business Processes Add, maintain, and retire assets Adjust, transfer, and evaluate assets Perform asset physical inventory Define and process depreciation

Adding an Asset

Asset Management Integrations Accounts Payable Purchasing General Ledger Planning and Budgeting (EPM)

Accounts Payable

Accounts Payable Business Processes Create vouchers and payments Match vouchers with purchase orders and receipts Post vouchers and payments Create drafts, single-voucher payments, prepayments, and self- billed invoices

Creating a Voucher

Accounts Payable Integrations Accounts Receivable Asset Management Purchasing General Ledger Human Capital Management (HCM) (Payroll)

Accounts Receivable

Account Receivables Business Process Enter and track receivables Receive and apply payments Manage outstanding receivables Manage payment disputes and deductions Document and track customer conversations Create billing accounting entries

Entering a Payment

Accounts Receivable Integrations Accounts Payable Purchasing General Ledger Grants Management

Grants Management Business Processes Prepare, submit, and manage proposals Process grants-related payments Document and amend human and animal protocols for research Capture profile data about BGSU, its sponsors and its faculty, for each proposal, project, budget or award

Creating a Proposal

Grants Management Integrations Accounts Receivable Accounts Payable Purchasing General Ledger Human Capital Mgmt (HCM)

Enterprise Performance Management System Planning and Budgeting (BD) Enterprise Performance Management Warehouse EPM

Planning and Budgeting Business Processes Prepare and analyze budget plans in real time w/out moving data between applications (FMS, HCM) Distribute, review, and approve budgets

Selecting Planning Methods

Exporting to General Ledger

Planning and Budgeting Integrations FMS (Financial Management Solution HCM (Human Capital Management System SAS (Student Administration System)

Enterprise Performance Management Warehouse Enterprise Financials Warehouse “For All Your Financial Data Needs”

General Ledger Mart Payables Mart Receivables Mart Visit These Exciting Data Marts!

PeopleTools PeopleSoft Query PeopleSoft Crystal Reports

PeopleSoft Query: Users and Uses May be used by authorized users Used to create Microsoft Excel spreadsheets containing desired data

PeopleSoft Crystal Reports Users and Uses May be used by select authorized users Used to generate easy-to-read printed reports and forms Checks and Invoices

BGSU/PeopleSoft FMS HCM SAS EPM Web Browser Web Server PeopleSoft Application Server

PeopleSoft Security Administration System Security Permission Lists Roles User Profiles Application Security User Preferences

Voucher Entry and Correction Permission List

Permission Lists Assigned to Accounts Payable Manager Role

Roles Assigned to User M. Mashad

Fit Gap Feedback What is Fit Gap?

Fit Gap Feedback: Participants’ Comments Jena Ault, Accounting Manager, Business Office “ The accounting staff will benefit from PeopleSoft because the reporting functions are enhanced, compared to what we currently have available.”

Fit Gap Feedback: Participants’ Comments Jim Stainbrook, Director of Financial Accounting, Business Office “ PeopleSoft FMS will provide various ways to access data and tools to create your own spreadsheets and reports.”

Fit Gap Feedback: Participants’ Comments Bill Wheelock, Director, Purchasing “PeopleSoft FMS will allow users to enter requisitions from friendly Web- based screens.”

Fit Gap Feedback Product Features & Benefits Speed Typing Speed Charts Customized Menus and Pages Notification Trees

Account Rollup Tree

Fit Gap Feedback Product Features & Benefits Mass Processing Scheduled processing Powerful Reporting Drill-Down Functionality

Summary The Need for a New System The Financial Management Solution The Enterprise Performance Management system Companion Products PeopleSoft Security Administration Fit Gap Feedback

Questions

For Inquiring Minds Ciber (2005). Fit Gap Session (GL, AM, PO, AP, Budgets, Grants 2005), Meeting Minutes retrieved November 14, 2005, from Bowling Green State University, T:\BGat100\FMS\Fit Gap Executive Steering Committee (2004). Executive Strategic Outline. Retrieved November 14, 2005, from Bowling Green State University, 100 Web site:

For Inquiring Minds Oracle (2004, February). Learn Oracle from Oracle ( General Ledger and Commitment Control Student Guides). Redwood Shores, CA: Author. Oracle (2005). PeopleSoft Enterprise 8.46 PeopleTools PeopleBook (Crystal Reports, Query, PS/nVison, SQR). Retrieved November 14, 2005 from Bowling Green State University Web site: /index.htm

For Inquiring Minds Oracle (2005). PeopleSoft Enterprise 8.9 PeopleBooks (Asset Management, Commitment Control, General Ledger, Grants, Payables, Receivables, Purchasing). Retrieved November 14, 2005, from Bowling Green State University Web site: /index.htm

For Inquiring Minds Oracle (2005). PeopleSoft Enterprise Planning and Budgeting 8.9 PeopleBook. Retrieved November 14, 2005, from Bowling Green State University Web site: ooks/index.htm

For Inquiring Minds Oracle (2005). PeopleSoft Enterprise Performance Management Warehouse 8.9 PeopleBook. Retrieved November 14, 2005, from Bowling Green State University Web site: ooks/pfwh/book.htm

For Inquiring Minds Oracle (2005). PeopleSoft Purchasing Data Sheet. Retrieved November 14, 2005, from Oracle Web site: nt/module/purchasing.html Oracle (2005). PeopleSoft Planning and Budgeting Data Sheet. Retrieved November 14, 2005, from Oracle Web site: management/ent/module/biz_plan_budget.html

For Inquiring Minds Project Training Address Address