Resources, Schedule and Risk Management Pierre Bonnal CERN DG-DI Projects Support Office 1 st HiLumi LHC Collaboration Meeting 16 th to 18 th November 2011

Outline 1.Rationale 2.Project Management Best Practice 3.Resource and Cost Management 4.Schedule Management 5.Risk Management 6.Conclusion Pierre Bonnal — Resources, Sched. & Risk Mngt2

Rationale Limited resources optimized sharing Limited resources optimized sharing Public funding transparent reporting Public funding transparent reporting How and when we intend to use the money How and when we intend to use the money Then, what was bought with this money Then, what was bought with this money Funding agencies generally want to know: Funding agencies generally want to know: Technical feasibility regular reviews + reports Technical feasibility regular reviews + reports Financial feasibility cost estimate + budget Financial feasibility cost estimate + budget Time feasibility master / co-ordination schedules Time feasibility master / co-ordination schedules Uncertainties risk register + mitigation measures Uncertainties risk register + mitigation measures Pierre Bonnal — Resources, Sched. & Risk Mngt3

How to proceed? Implementing best practices in matter of large-scale project management, appropriately Pierre Bonnal — Resources, Sched. & Risk Mngt4

Pierre Bonnal — Resources, Sched. & Risk Mngt5

Pierre Bonnal — Resources, Sched. & Risk Mngt6

Starting Point Scope of Work Clear description of the deliverable ( s ) PBS = Project/Product Breakdown Structure Clear description of the deliverable ( s ) PBS = Project/Product Breakdown Structure Clear description of the activities to perform WBS = Work Breakdown Structure Clear description of the activities to perform WBS = Work Breakdown Structure This is an on-going exercise Some WP Holders have already received a draft WBS for comments This is an on-going exercise Some WP Holders have already received a draft WBS for comments Pierre Bonnal — Resources, Sched. & Risk Mngt7

Resource Management Budgeting This requires discussions with WP Holders, Project Leaders, Departmental Planning Officers to agree upon a resource management approach Pierre Bonnal — Resources, Sched. & Risk Mngt8

Resource Management EVM This requires discussions with WP Holders, Project Leaders, Departmental Planning Officers to agree upon an EVM reporting approach Reporting Pierre Bonnal — Resources, Sched. & Risk Mngt9

Schedule Management A4-format Master Schedule to be released soon A4-format Master Schedule to be released soon Co-ordination Schedules: Design + Procurement Co-ordination Schedules responsibility of the Work Package Holders Design + Procurement Co-ordination Schedules responsibility of the Work Package Holders Installation Co-ordination Schedule EN-MEF to be embedded in LS2 and LS3 installation schedules Installation Co-ordination Schedule EN-MEF to be embedded in LS2 and LS3 installation schedules HW + Beam Commissioning Schedules in due time HW + Beam Commissioning Schedules in due time Pierre Bonnal — Resources, Sched. & Risk Mngt10

Risk Management Risk Register Identifying risks (threats + opportunities) Identifying risks (threats + opportunities) Evaluating their likelihood × impact Evaluating their likelihood × impact Impact on Performance* * incl. safety + facility integrity Impact on Performance* * incl. safety + facility integrity Impact on Schedule Impact on Schedule Impact on Resources Impact on Resources Setting-up mitigation measures Setting-up mitigation measures Risk: effect of uncertainty on objectives (ISO 31000:2009 § 2.1) Pierre Bonnal — Resources, Sched. & Risk Mngt11

Management System that: 1.Fulfills PM best practices 2.Is useful to project members 3.Is painfulness to feed, to update Pierre Bonnal — Resources, Sched. & Risk Mngt12