2/11/ USAS Updates December 2007 Release Highlights

2/11/ USAS Updates December 2007 Enhancements

2/11/ Fund Number Changes  Fund 588 (E-Rate) was removed Not intended for use since fy 2001 See AOS Bulletin Should be using General fund instead Will not be valid at fiscal year-end  Fund 071 (Capital Grants) was added

2/11/ Requisitions/Purchase Orders  Can no longer post to an inactive vendor Must use vendor module to change status first Affects USASWeb and REQSCN/POSCN  USASWeb now audits deletion of requisition  USASWeb allows split-item requisitions created in REQSCN to be modified Will allow creation of split-item requisitions later, in v2.3 of USASWeb

2/11/ USAS Updates December 2007 Problems Corrected

2/11/ Balance Checking  Fixed test for negative account balances When modifying account on req/po Errors were appearing for original account If original account still in red after adjustment  Affects USASWeb and REQSCN/POSCN

2/11/ ACTRPT  Specific vendor option was not including checks originating from a multi-vendor purchase order

2/11/ USASWeb/AUTOPOST  Error on date was displayed multiple times, once for each item Affected Receipts/Red. Ex. and Refunds  Will now only display error once per transaction  When batch posting in AUTOPOST/Other, error will be generated if date is not the same on all items of the transaction

2/11/ USASWeb/Invoices  Improved error message when problem with EIS pending file prevents posting to it  Changes made to prevent item being paid to multi-vendor vendor number ‘Cancel’ and ‘Fill’ items must now be processed on separate invoices for multi-vendor po’s Filled item must use “real” vendor for payment Cancelled item must use multi-vendor # from po

2/11/ USASWeb/Purchase Orders  USASWeb was allowing the po date to be changed to a date in a future month or future fiscal year, without creating a future po Error will now be generated when trying to change the date to a future period  Header description was not appearing on POSUMM report Will now be posted correctly; 1 st line will appear on POSUMM expanded report

USASWeb/Vendors  Miscellaneous validation problems have been reported that could not be recreated  Vendor validations have been reworked to attempt to eliminate these problems 2/11/

2/11/ USAS Updates December 2007 Technical Changes

1099 Reporting  F1099/TR1099 Fields removed from IRS specifications removed from tape file (Record type “A”) Original File Indicator Replacement File Indicator Correction File Indicator No visible changes for users in either program 2/11/

2/11/ End of June 2007 Release Highlights