Objective 4.01: Compose effective correspondence

Essential Questions What is and what is it used for? What guidelines should be followed when composing s?

What is ? – also known as electronic mail, is a method of exchanging short digital messages has replaced common forms of communication, including: ▫sending letters, greeting cards, etc via the US Postal Service ▫talking on the phone

Must-Haves You must have the following in order to use e- mail: ▫an address ▫Internet Service Provider (ISP) – a company that provides connections to the Internet Examples of ISPs: ▫Time Warner ▫AT&T

Parts of an Address addresses must be unique (i.e. you can’t have the same address as someone else) addresses cannot include spaces, use an underline (_) or period (.) to separate the parts of a username addresses cannot contain special characters or symbols, only letters and numbers Username At Symbol Domain Name Extension

Organization Inbox – displays messages that have been received, includes the sender’s name, date, and time that the was received Draft – an that is saved to be sent later, saved in the Drafts folder of an program Outbox – folder that stores mail that is ready to be sent Sent – folder that displays messages that have been sent

An Window Sender of the message Recipient of the message Use a comma and a space to separate multiple addresses Carbon copy notation – indicates that someone else will receive a copy of the message Blind copy notation – feature used when the sender does not want the person receiving the message to know that the message was also sent to another person The subject of the Body – the message of the ; single space within paragraphs, double space between paragraphs NOTE: The sender’s address and date are not keyed because the software inserts them automatically when the message is sent. The recipient will see this information when they receive the message.

Extras Attachment – files that are attached to an message ▫documents ▫pictures Address book – the feature that allows you to save address and other contact information (friends, family, others that you frequently)

Creating a New Message 1.Enter the address for the person/people to whom you are sending the message 2.Include a brief subject line that tells the recipient what your message is about 3.Key your message in the body. ▫use black standard font (ex: Arial, Times New Roman); only use funky colors when sending s to friends ▫single space within paragraphs, double space between ▫NEVER key your paragraphs in ALL CAPS; in the digital world, this is viewed as shouting at the reader and is considered rude

Guidelines Verify that you have entered the correct recipient addresses ALWAYS enter a subject in the Subject line ALWAYS proofread the entire ▫correct spelling and grammatical errors ▫ensure that your message is courteous Keep your short but include all necessary information ▫most people do not have the time to read lengthy s ▫receiving multiple s on the same topic will clog recipient’s Inbox NEVER send private or personal information in an NEVER open an attachment from someone that you don’t know Only share your address with people you know