CIVILIAN SECRETARIAT OF POLICE1 2/12/2016 CIVILIAN SECRETARIAT FOR POLICE VETTING STATUS IN CIVILIAN SECRETARIAT FOR POLICE Presentation to the Portfolio Committee for Police 24 JUNE 2015

CIVILIAN SECRETARIAT OF POLICE2 2/12/2016 In terms of Section 2(1)(b) of the National Strategic Intelligence Act 39 of 1994 as amended, the State Security Agency has a national counter intelligence responsibility which includes steps and measures to neutralise foreign or hostile intelligence operations and to protect classified information Based on the above all public servants are expected to undergo:  pre-employment screening (criminal record, financial stability, academic qualifications verification and reference checks)  Post employment vetting, which is categorised into classifications depending on the job description. This vetting is conducted in order to establish the individual’s loyalty, reliability and integrity to Republic of South Africa and its Constitution INTRODUCTION

CIVILIAN SECRETARIAT OF POLICE3 2/12/2016 Failure to obtain security clearance, results in risks arising from the powers conferred on Civilian Secretariat for Police Service Act, 2011 (Act No. 2 of 2011), section 9: Access to any building or premises under the control of the police service Access to information and documents relating to any matter under the control of the police service Access to reasonable assistance by members of the police service Access to assistance by and information from any state department, functionary or institution, to perform any specific act or function within the competency of the Civilian Secretariat RISKS

CIVILIAN SECRETARIAT OF POLICE4 2/12/2016 September to December 2014 Enforced pre-employment screening Presentation on MISS conducted by Corporate Services Staff requested to fill in Z 204 forms May 2015 to date Meeting with SSA on 11 May 2015 and process agreed Informed via the outcomes of a PC Meeting that only two forms were fully compliant Senior Management requested to resubmit forms with supporting documents Vetting process underway Integrity officer appointed INTERVENTIONS

CIVILIAN SECRETARIAT OF POLICE5 2/12/2016 STATUS: SENIOR MANAGERS Upgrade: Clearance at ‘confidential’ level - resubmit for ‘top secret’ In process: SSA fast tracking senior managers Not submitted: 2 outstanding Z204 forms completed and one has moved to the Ministry

CIVILIAN SECRETARIAT OF POLICE6 2/12/2016 ACTION PLAN NoCategoryNumberTarget date 1.SMS24 (3)Prioritised by SSA 2.Essential non sms (Office of the Secretary & Corporate Services) 18 (2)15 June All other staff members6830 June Board Members31 July Service providersOn going starting September New appointeesWithin 3 months of appointment

CIVILIAN SECRETARIAT OF POLICE7 2/12/2016 The Civilian Secretariat for Police has prioritised vetting and diaries have been structured in a manner to ensure that staff are available to participate in SSA interviews CSP and SSA have both assigned a dedicated official, who liaise with each other at least once a week We appreciate the efforts of SSA to ensure the expeditious conclusion of the backlog THANK YOU CONCLUSION