HRSA DIVISION OF GRANTS MANAGEMENT OPERATIONS GRANTS MANAGEMENT GUIDELINES TO HRSA REVIEWERS

GRANTS MANAGEMENT ROLE b Advisory in nature. b Provide and interpret grants management policy to reviewers. Determine the allowability of budget items. Assist the program office in determining eligibility of an applicant.

Reviewer Role b b Your role as a reviewer in the budget review is to use your expertise in determining the reasonableness of the proposed budget from the applicants.

b Review the entire application, including the budget. b Determine whether proposed budgets are reasonable and necessary. EXPECTATIONS FOR HRSA REVIEWERS

b Determine if the time allocated by key personnel is realistic and appropriate to achieve project objectives. b Determine if budget line items are well described and justified in the budget justification. b Panel advice should be thorough. EXPECTATIONS FOR HRSA REVIEWERS (cont.)

BUDGET REVIEW b Completed Research & Related Budget Form and budget narrative has been submitted. b Detail cost breakout of direct costs provided. b Budget cost items are clear, concise and necessary for the proposed program activities.

BUDGET - Caps on expenses: b R40 Maternal and Child Health Research (MCHR) Ceiling Amount - $300,000 per yearCeiling Amount - $300,000 per year Project Period – up to three yearsProject Period – up to three years b R40 MCH Secondary Data Analysis Studies (SDAS) Ceiling Amount - $100,000 total costsCeiling Amount - $100,000 total costs Project Period – one year onlyProject Period – one year only The ceiling amounts include both direct and indirect expenses

Unallowable or Restricted Costs b International travel b Entertainment costs b Fundraising expenses b Lobbying expenses

Allowable Costs b Indirect Costs b Audit costs b Tuition Remission

Allowable Costs (cont.) b Incentive payments to volunteers or participants under study for the MCH Autism Intervention Research Program b Dues or membership fees b Bonuses/incentive payments for employees of the organization as part of a compensation package

BUDGET RECOMMENDATIONS b Approved as requested b Written recommendation for budget reduction

Budget Recommendation (cont.) b Recommendation of increase in budget is not allowed. b Please be aware the base salary or salary rate may not be recommended for reduction. The only exception to this if the base salary exceeds the salary cap of $181,500 as stipulated in the FOA for executive positions.

FINAL WORDS b Lastly…. Please be aware, Maternal & Child Health Bureau (MCHB) Program Office and Grants Management will decide how much the awardee will receive in funding using your scores and if applicable any written comments for reduction. b Staff will review budgets of approved applications in accordance with grants policies and procedures and take under advisement any committee recommended disallowed costs.