Communications Is the Key Alpha Eta State Communications Committee Margaret Dunn Patty Fleming Claire Langston, Chairman Nancy Wilkes Janis Blocker, Digest Editor Carol Vaughn, Webmaster This PowerPoint Presentation was created by State Communications Chair Claire Langston. It is an excellent presentation and is still very current. I have updated a few things; however, Claire should get full credit for this presentation. -- Carol Vaughn Alpha Eta State Communications Committee Janis Blocker, Digest Editor Jane Farmer Amy GillionDiana Wright Carol Vaughn, Chairman & Webmaster

Communications Goals To increase offerings on the Alpha Eta State website To publish news from each chapter in the Digest during the year To have at least two chapters link to the Alpha Eta State website each year To provide support and assistance in implementing the president’s goals

Topics of Discussion Duties of Chapter Communications Chairmen Duties of Chapter Communications Committee Newsletters Yearbooks Websites Public Relations Copyright

Duties of Chapter Communications Chairmen Keep membership informed Acquaint members with opportunities for personal and professional growth Promote unity and cohesiveness Maintain relationship with community resources Utilize technology Create quality professional publications Maintain close working relationship with chapter president, editor and webmaster Disseminate chapter publications

Duties of Chapter Communications Committee Support effective communication Publicize the Society Prepare advance stories for publication Incorporate international and state Society news into chapter programs Keep file of state and international publications Send chapter news to the Digest editor Send names of writers and unpublished manuscripts to international

Newsletters Include in each issue:  Society name and mission statement  Date, volume and issue number  Meeting information  Other important features:  President’s message  Member birthdays, honors and awards  Legislative Updates  State events  Photos and clip art  Calendar of events  Articles on Society programs and projects Distribution of newsletter Newsletter writing/editing using style sheet

Yearbooks Historical record of the chapter’s work Include:  Society, chapter, state names, mission statement and Purposes  Current biennium or year date  Date of organization  Officer and committee lists  Member contact information, membership type, and birthdays  Meeting dates, time and locations  Past chapter presidents  Chapter projects Consider including state information Consider including international information

Websites Effective and efficient communication tool Established guidelines for the design, implementation and management of electronic communications Enhance the visibility of the society

Public Relations Creates climate that will help  receive recognition Create familiarity with  Create awareness of programs and activities Create good will among members and community Foster good will of various publics Cultivate good will of news media Help attract and retain new members

Copyright Facts cannot be copyrighted but the expression of those facts may be protected under copyright. Notice of copyright is not required. A document is considered copyrighted as soon as it is put into tangible form. Copyright lasts for the lifetime of the author plus 70 years.

Bibliography Guidelines for State and Chapter Communications Chairmen Austin, Texas: The Delta Kappa Gamma Society International, Author Guidelines for The Delta Kappa Gamma Bulletin, Retrieved March 19, Simpson, Carol. Copyright 101. Educational Leadership, December 2001/January Pages Retrieved from pson.html on March 18, pson.html Chrisman, Dale. Delta Kappa Gamma Public Relations Manual. Austin, Texas: The Delta Kappa Gamma Society International, 1998.