Liberty Youth Athletic Association Head Coaches’ Meeting

Meeting Overview What must be done prior to the start of the Season? What must be done prior to the start of the Season? What must be done prior to the participants registration? What must be done prior to the participants registration? What happens on game day? What happens on game day? How can I resolve problems and what steps should I take? How can I resolve problems and what steps should I take? Playoffs-Championship-Regional Playoffs – What does it entail? Playoffs-Championship-Regional Playoffs – What does it entail?

What must be done prior to the start of the Season

Background Check Background Check Form Must be turned in by August 8 th

Liberty Approved Certification NYSCA –If you have completed the NYSCA certification, you only need to renew your membership NYSCA –If you have completed the NYSCA certification, you only need to renew your membership Liberty – A LYAA approved clinic. This year LaSalle University will assist in this process - July 27 th, 6 – 9 pm Liberty – A LYAA approved clinic. This year LaSalle University will assist in this process - July 27 th, 6 – 9 pm Coaches will have to sign In and Out to be certificated. Coaches will have to sign In and Out to be certificated.

Getting the Jump On Pop Warner prohibits practicing prior to August 1st Pop Warner prohibits practicing prior to August 1st Team Found practicing prior to August 1 st, will be suspended from post season play and fined $ Team Found practicing prior to August 1 st, will be suspended from post season play and fined $300.00

Adult Rules

Practice 10 hours per week prior to Labor Day 10 hours per week prior to Labor Day 6 hours per week after Labor Day 6 hours per week after Labor Day 10 hours of conditioning prior to equipment 10 hours of conditioning prior to equipment 10 hours of equipment prior to scrimmages 10 hours of equipment prior to scrimmages

What must be done prior to the participants registration

Certification Organization will be assigned dates and times for their Certification session. Continuing with last year’s structure, the league will go to each site to initiate the certification process. Note: The process will be for both Cheer and Football. Organization will be assigned dates and times for their Certification session. Continuing with last year’s structure, the league will go to each site to initiate the certification process. Note: The process will be for both Cheer and Football. The certification can take place in or outdoors, but in the event of rain the scheduled team MUST have an indoor facility for their session. The certification can take place in or outdoors, but in the event of rain the scheduled team MUST have an indoor facility for their session. Please Note: No Session will exceed one hour in time, so preparation on your organization’s part is important. All teams must be ready at their schedule time and Liberty Roster Form (82A) must be completed in its entirety, excluding the child’s signature. Please Note: No Session will exceed one hour in time, so preparation on your organization’s part is important. All teams must be ready at their schedule time and Liberty Roster Form (82A) must be completed in its entirety, excluding the child’s signature.

Registration Form 82 A

Certification (continues) Participants not completed at the first session will be given an opportunity the following week. The drop/add will take place on the 14th of September, this will be the last opportunity to add or drop a participant. Prior to the Players and Cheerleaders being placed in line the participant must be given their ID card (2004 or the complete version of 2005). Once in line, prior to signing the Liberty Roster Form (82A) the participant will hand the ID card to the LYAA representative. Note: The rep will reject any ID card where the photo does not meet the required specifications (i.e. to small, to dark). Prior to the Players and Cheerleaders being placed in line the participant must be given their ID card (2004 or the complete version of 2005). Once in line, prior to signing the Liberty Roster Form (82A) the participant will hand the ID card to the LYAA representative. Note: The rep will reject any ID card where the photo does not meet the required specifications (i.e. to small, to dark).

Verification The Verification The Verification Each organization will be required to have two representative report to their assigned location for verification of players’ information, the name and phone number of this individual must be submitted on August 16th. Each organization will be required to have two representative report to their assigned location for verification of players’ information, the name and phone number of this individual must be submitted on August 16th. Organizations will be required to report to their assigned location for verification of players and bring the following for each participant: Organizations will be required to report to their assigned location for verification of players and bring the following for each participant: Personal Profile (Form 99) completely filled out. Note for 2005, profile requires a second photo attached.** Personal Profile (Form 99) completely filled out. Note for 2005, profile requires a second photo attached.** Proof of Age – Birth cert, Medical card, Baptismal, Student ID, Current LYAA ID, other Proof of Age – Birth cert, Medical card, Baptismal, Student ID, Current LYAA ID, other Original or copy of June Report card Original or copy of June Report card Note: Any original received will not be returned. Note: Any original received will not be returned. Above information must be submitted for verification inside a clear plastic sleeve with 3 ring binder holes on the left side. (See example) Above information must be submitted for verification inside a clear plastic sleeve with 3 ring binder holes on the left side. (See example) PLEASE NOTE: ANY FINE LEVIED DUE TO CONDUCT MUST BE PAID PRIOR TO THE NEXT CERTICIFICATION SESSION, RECEIPT OF ID CARD(S) OR SCHEDULED GAME(S). PLEASE NOTE: ANY FINE LEVIED DUE TO CONDUCT MUST BE PAID PRIOR TO THE NEXT CERTICIFICATION SESSION, RECEIPT OF ID CARD(S) OR SCHEDULED GAME(S). BINDERS WILL NOT BE RETURNED BINDERS WILL NOT BE RETURNED ** If forms are not filled out as required, the participant or team will not be verified until corrections, additions or required information is furnished. ** If forms are not filled out as required, the participant or team will not be verified until corrections, additions or required information is furnished.

What happens on game day

Weigh In Process To facilitate the weigh in process, the scale should be one that can be set up along pass or fail limits, i.e., be capable of being preset to balance at the maximum and minimum allowable weights In this way, a line of players can step onto the scale and have their weights quickly judged To facilitate the weigh in process, the scale should be one that can be set up along pass or fail limits, i.e., be capable of being preset to balance at the maximum and minimum allowable weights In this way, a line of players can step onto the scale and have their weights quickly judged A 25 lb weight must first be placed on the scale and balanced prior to each team being weighed. A 25 lb weight must first be placed on the scale and balanced prior to each team being weighed. Once the player step off the scale, they must stay in line and sign the game roster. Those players not making the prescribe weigh shall not sign the game roster and must turn their jersey inside out. Once the player step off the scale, they must stay in line and sign the game roster. Those players not making the prescribe weigh shall not sign the game roster and must turn their jersey inside out.

Mandatory Play Rule The ultimate Responsibility is Yours The ultimate Responsibility is Yours All kids must play. At the end of the 3 rd period, those players that have not reached there MP must enter the game and stay in the game until the MP’s have been reached. All kids must play. At the end of the 3 rd period, those players that have not reached there MP must enter the game and stay in the game until the MP’s have been reached. What’s the penalty for not adhering? The Head Coach maybe suspended for the next game and the player(s) must START the next game and complete the missed plays from the previous game. In addition you may forfeit of the game. What’s the penalty for not adhering? The Head Coach maybe suspended for the next game and the player(s) must START the next game and complete the missed plays from the previous game. In addition you may forfeit of the game. Note: Your rep has been instructed to turn in the MP sheet on Monday. On off weeks of meeting the MP must be faxed by 3 pm, the Monday following the game (failure to comply will result in fines and game forfeiture). Note: Your rep has been instructed to turn in the MP sheet on Monday. On off weeks of meeting the MP must be faxed by 3 pm, the Monday following the game (failure to comply will result in fines and game forfeiture).

How can I resolve problems and what steps should I take.

It is our hope that problem never occur, but of course things happen. It is our hope that problem never occur, but of course things happen. Some issues must be resolved by way of Protest. Complete a protest form, submit to the grievance chairmen, along with your protest fee of a $ Some issues must be resolved by way of Protest. Complete a protest form, submit to the grievance chairmen, along with your protest fee of a $ Note: The burden of proof lies with the protestor. Note: The burden of proof lies with the protestor.

Playoffs- Playoffs- Championship- Championship- Regional Playoffs - What does it entail? Regional Playoffs - What does it entail?

Questionnaire This year you need two copies of report cards? True X False___ This year you need two copies of report cards? True X False___ Background check is required for the coaches only? True___ False X Background check is required for the coaches only? True___ False X What the date of the Liberty / LaSalle Coaches clinic? July 27th What the date of the Liberty / LaSalle Coaches clinic? July 27th The Registration form 82A and MPR form are used on game day? True____ False X The Registration form 82A and MPR form are used on game day? True____ False X What’s the maximum number of players that can be on a team? 35 What’s the maximum number of players that can be on a team? 35 Team Name:_________________ Team Name:_________________ Wt. Class:______________ Wt. Class:______________ Signature :_______________ Signature :_______________ Phone #:_______________ Phone #:_______________