IAIA’07, Seoul, Korea Public Participation-CS Public Involvement of English Style in the Process of Regional Spatial Strategy Development - Focusing on the South East Plan - Takashi Shimizutani, Sachihiko Harashina Department of Environmental Science and Technology, Tokyo Institute of Technology 5 June 2007

IAIA’07, Seoul, Korea Public Participation-CS Background (1) Japan: Requirement of Master Plan development for urban design No Legislation of A Full-dressed SEA (Master Plan development is not subject to SEA) Current Master Plan development does not fully involve the public

IAIA’07, Seoul, Korea Public Participation-CS Background (2) England: Long history of Town and Country Planning system SEA Regulation legislation in 2004 Planning and Compulsory Purchase Act 2004 –Applying Development Plan to Regional Plan –Ensuring more rigorous the public involvement, i.e.; Proactive public involvement from early stage

IAIA’07, Seoul, Korea Public Participation-CS Planning and Compulsory Purchase Act 2004 (PCPA2004) It received Royal Assent on 13th May The provisions introduce powers which allow for –the reform of the plans system –speeding up of the plans system and –an increase in the predictability of planning decisions. Public Involvement: –More rigorous public involvement from early stage (Front Loading)

IAIA’07, Seoul, Korea Public Participation-CS Research Interests What does Public involvement procedure, which is combined with SEA, look like? How is the adequate public involvement ensured for the process of RSS development? What is an effective way of the public involvement in developing “region-wide” plans/strategies? (The approach must be different from the approach for the local-wide plans)

IAIA’07, Seoul, Korea Public Participation-CS Planning System of England Development Plan Development Plan Documents (DPD) (Basis for Planning Permission) Regional Spatial Strategy (RSS) (Basis for DPD) Planning Permission (Permission for the application of a project depends on the DPD) Two Layer Structure Upper EIA SEA Development Control Lower

IAIA’07, Seoul, Korea Public Participation-CS Recent Change of Planning Structure in England Regional Planning Body (RPB) County Council Borough Council, District Council Before PCPA2004After PCPA2004 Planning Policy Statements (PPS) Planning Policy Guidance (PPG) Notes Regional Spatial Strategy (RSS) Regional Policy Guidance (RPG) Development Plan (DP) Unitary development Plan (UDP) Structure Plan (SP) Local Plan (LP) Obey RSS Obey SP Central Government Responsible Parties Local Government Regional Transport Strategy (RTS) 1 layer system 2 layer system Change of Planning Structure Adm.Scale National Region City,Town Prefecture LDF 2 layer system Development Plan Documents (DPD) Other Planning Documents

IAIA’07, Seoul, Korea Public Participation-CS What is RSS? The RSS should provide a broad development strategy for the region for a year period. The following matters should be taken into account: –identification of the scale and distribution of provision for new housing, –priorities for the environment, such as countryside and biodiversity protection; and –transport, infrastructure, economic development, agriculture, minerals extraction and waste treatment and disposal. RSS must not identify specific sites as suitable for development.

IAIA’07, Seoul, Korea Public Participation-CS RSS Planning Process Identify the issues for a revision/prepare project plan Develop options & policies, assess effects and develop draft revision Publish draft RSS & formal consultation Examination-in-public (EiP) Panel report Consultation on Proposed change Publication of Panel report Issue of final RSS Implementation, monitoring & review Stage A: Setting the context, establish- ing baseline and deciding on scope Stage B: developing & refining options and assessing effects Stage C: Preparing the SEA/SA report Stage D: Consulting on the draft RSS and SEA/SA report Stage E: Monitoring the significant effects of implementing the RSS RSS Planning process SEA/SA process

IAIA’07, Seoul, Korea Public Participation-CS Preparation of Statement of Public Participation (SPP) RPB is required to prepare, publish and keep under review a statement of public participation. (Section 6 of the PCPA2004) SPP should explain how and when the RPB intends to involve the public and should also identify who the RPB’s main partners will be and how it intends to work with them in undertaking RSS revision. This will include revising the statement where circumstances have changed and the original proposals are no longer appropriate.

IAIA’07, Seoul, Korea Public Participation-CS Case Study -South East Plan-

IAIA’07, Seoul, Korea Public Participation-CS South East England Total Area approx. 19,100km 2 Consists of 19 County Councils, 1 Unitary District Council and 55 District Councils Population: approx. 8.1 million 2 nd Highest GDP among 9 Regions next to G. London (GL) 2 nd largest economic gaps among 9 Regions next to GL Geographically, it surrounds approx. ¾ of the Greater London border, and holds a serious problem with congestion. It holds Green-belt, while it receives a tremendous pressure for providing affordable houses. London Southeast England Scotland Wales

IAIA’07, Seoul, Korea Public Participation-CS Key Milestone of the South East Plan Development (1) July December 2004 –Preparation of the draft South East Plan: research, workshops, opinion polling, policy drafting January - April 2005 –Public consultation on the initial draft of the Plan January - Summer 2005 –Continuing work on the sub regional details Summer - December 2005 –Public consultation and further work by local authorities on the sub-regional details of the draft Plan. January - March 2006 –1 February - Regional Planning Committee –1 March - Assembly Plenary –31 March - Submission of full South East Plan to Secretary of State

IAIA’07, Seoul, Korea Public Participation-CS Key Milestone of the South East Plan Development (2) March June 2006 –31 March June Public Consultation on the submitted South East Plan July 2006 – September 2006 –23 June August Consideration of Matters –31 August Publication of Draft list of Matters –7 September st Preliminary Meeting –End of September Comments on draft list of matter due October 2006 – March 2007 –12 October Publication of Final List of Matters –17 October nd Preliminary Meeting –9 November Statements submitted to Panel –28 November South East Plan Examination-in-Public (EiP) begins –30 March EiP ends

IAIA’07, Seoul, Korea Public Participation-CS Key Milestone of the South East Plan Development (3) (Examination in Public : November 2006 – March 2007 ) –28 November December EiP- Regional Matters - Woking –16 January January 2007 – Eip - Sub-Regional Matters - Chichester –6 February February 2007 – Eip - Sub-Regional Matters - Maidstone –27 February March EiP- Sub-Regional Matters - Reading –20 March March EiP- sub-regional and regional matters - Reading Summer 2007 –End of July Panel Report due Autumn 2007 –21 September Publication of Proposed Changes –21 September December Consultation on Proposed Changes Winter 2007 / 2008 –29 February Revised South East Plan published/adopted

IAIA’07, Seoul, Korea Public Participation-CS Statement of Public Participation (SPP) SEERA started preparing own CES before PPS 11 publication. Since CES was well prepared, SPP was smoothly prepared. In CES, Strategic objectives and engagement objectives were developed beforehand and it helped developing a concrete plan. PCPA2004What SEERA (RPB) did Preparation of SPP Regular Update Preparation of Communications and Engagement Strategy (CES) on 1 March 2004 Based on CES, SPP was developed on 22 October 2004 SPP was updated on 3 May 2005

IAIA’07, Seoul, Korea Public Participation-CS Public Consultation in the Stages of identifying issues and developing policies & options

IAIA’07, Seoul, Korea Public Participation-CS An Example of the Public involvement facts Key elements of the consultation process between January-April 2005 –Over 5,000 copies of the full draft Plan were sent to organizations in the region. –A series of 10 information workshops were held. –Assembly staff were invited to attend almost 100 public and stakeholder meetings –A third wave MORI face-to-face opinion polling questioned a representative sample of 2,003 people in the region –Some 3.8 million copies of the Your shout! Questionnaire and leaflets were distributed. – and phone line contacts were set up for queries.

IAIA’07, Seoul, Korea Public Participation-CS Regional Consultation Responses 2004MORI wave 1 survey1, MORI wave 2 survey1, Public consultation - Written response2, Public consultation - Your Shout! Questionnaires (3.8 million) 61, MORI wave 3 survey2, ICM poll by South East Countries8,238 Total78,345

IAIA’07, Seoul, Korea Public Participation-CS Key Findings Assembly members and advisory groups proactive involvement from early stage Multiple ways of approaching to stakeholders Multiple Opportunities of Consultation Opinion-polls to collect objective data for the whole region Careful Preparation of SPP to identify the target stakeholders & how to reach them Decision made after debate at Executive Committees or Plenary Meetings

IAIA’07, Seoul, Korea Public Participation-CS Conclusion and Next Step The public involvement process in SEA was completely integrated into Plan–making process. Regarding ensuring adequate involvement of the public, items described in “key findings” such as SPP preparation, seem to be effective. As for the way of dealing with “region-wide” issues, applying opinion polls in addition to area specific consultation looks effective. Will evaluate the acceptance of the stakeholders and the public for the way of being involved into plan making process as the next step.