Introduction to Project Management Week 7

Agenda Phase 5: Closing Out the Project

Closing Projects “Crossing all your T’s, dotting all the I’s“ Closing Initiating Planning Executing Controlling Closing

Project Closeout Are activities, from making sure the “T”s are crossed in terms with the contract and assessing the project and establishing any lessons learned Often shortchanged due to pressures to reassignment team members Best accomplished by adding the activities to the WBS

Typical Closeout Steps Conduct Final WBS Review Document closing date and who authorized the closeout, alternatively, document the reason for not closing the project Measure outcomes and compare to scope document to verify the deliverables and final product is acceptable Necessary as it determines a review of the WBS to ensure whether every single work step has been completed and identifies where any modifications from the original scope and the final one was done.

Typical Closeout Steps Create and deliver final invoice for PM activities Obtain approval from client Provide a physical deliverable – even for a nontangible product such as a process Examples are: CD copy of documentation, letter of certification, a plaque

Typical Closeout Steps Solicit Feedback Prepare surveys Gather survey results Summarize feedback for assessment purposes Conduct Project Assessment Select and invite meeting participants Distribute survey summary Discuss lessons learned Discuss best practices

Typical Closeout Steps Celebrate Success

Hybrid / Homework Read Chapter 9 Complete all activities required while reading chapter 9 Complete the Matching exercise for Chapter 9 Complete the True/False for Chapter 9

Quiz Time