Digital Library Demonstration Users Provisioning State Preparation for Digital Library Preview K-12 Leads Webinar 5/20/14

Agenda Welcome –Chrys Mursky, Director of Professional Learning, Smarter Balanced –Colleen Anderson, IA, Co-Chair of the Formative WG –Judy Snow, MT, Co-Chair of the Formative WG Digital Library Demonstration –Leslie Schneider, Amplify Staff User Provisioning Manual and Template –Brandt Redd, Chief Technology Officer

Digital Library Functionality Enables State Networks of Educators and State Leadership Teams to submit, review, and publish resources Allows educators to view, download, and rate resources Uses state-of-the-art tagging and search to quickly find resources by CCSS and other topics Enables educators from across the Consortium to collaborate and share their knowledge Facilitates access to resources that are stored in participating libraries Illustrative Slide 3

Digital Library Resources Slide 4 Commissioned Professional Learning Modules Resources for educators, students and families Frame Formative Assessment within a Balanced Assessment System Articulate the Formative Assessment Process Highlight Formative Assessment Practices and Tools Assessment Literacy Modules Commissioned Professional Learning Modules Instructional coaching for educators Instructional materials for students Demonstrate/support effective implementation of the formative assessment process Focus on key content and practice from the Common Core State Standards for Mathematics and English Language Arts Exemplar Instructional Modules High-quality vetted instructional resources and tools for educators High-quality vetted resources and tools for students and families Reflect and support the formative assessment process Reflect and support the Common Core State Standards for Mathematics and English Language Arts Create Professional Learning Communities Education Resources

Digital Library Preview Period June 3 – September 30, 2014 Test the initial software application Provide users access to an initial set of resources that will grow

Digital Library Demonstration Live Demonstration Screen Shots of features to be released 5/30

Digital Library: Collaboration

Timeline and Process User Provisioning Manual Sent to States 5/19 K-12 Leads Digital Library Webinar 5/20 States Send Webinar Recording Link and User Provisioning to Districts 5/20-6/3 Districts Prepare Templates for Upload 5/19-6/3 Districts Upload Template 5/30-6/3 Digital Library Preview Starts 6/3

Digital Library User Provisioning Manual Table of Contents Data Fields on the Template User Provisioning System Notifications

User Provisioning Manual CONTENTS INTRODUCTION3 INTRODUCTION3 Motivation for Managing User Accounts with CSV Files3 Motivation for Managing User Accounts with CSV Files3 Workflow for File Uploads3 Workflow for File Uploads3 Understanding CSV Files3 Understanding CSV Files3 Creating CSV Files5 Creating CSV Files5 Creating a CSV file from Microsoft Excel Creating a CSV file from Microsoft Excel Creating a CSV file from other Spreadsheet Applications6 Creating a CSV file from other Spreadsheet Applications6 UPLOAD PROCESS7 UPLOAD PROCESS7 Installing an SFTP Client7 Installing an SFTP Client7 Installing FileZilla7 Installing FileZilla7 Acquire the Template File7 Acquire the Template File7 Create the Upload File8 Create the Upload File8 Examples of Lines in a CSV File9 Examples of Lines in a CSV File9

Contents Cont. Add a New User9 Add a New User9 Delete an Existing User9 Delete an Existing User9 Set user for Error Notification9 Set user for Error Notification9 Upload the CSV File to the System10 Upload the CSV File to the System10 RECEIVING AND RESOLVING ERROR CODES12 RECEIVING AND RESOLVING ERROR CODES12 CSV file has in incorrect header line12 CSV file has in incorrect header line12 CSV file is corrupt12 CSV file is corrupt12 CSV file cannot be found12 CSV file cannot be found12 CSV file cannot be read12 CSV file cannot be read12 Missing REQUIRED field(s)13 Missing REQUIRED field(s)13 Invalid Action13 Invalid Action13 TECHNICAL SUPPORT14 TECHNICAL SUPPORT14 LIST OF FIGURES Figure 1. Table in a spreadsheet application3 Figure 1. Table in a spreadsheet application3 Figure 2. CSV file in a text editor4 Figure 2. CSV file in a text editor4 Figure 3. Saving an Excel file as CSV5 Figure 3. Saving an Excel file as CSV5 Figure 4. FileZilla Upload Session10 Figure 4. FileZilla Upload Session10

Data Fields on the Template ColumnDefinition action Action to perform on the user’s record. One of the following values: ADD—Add a new record. DEL—Delete an existing record. NOTIFY—Contact information for sending messages when processing the CSV file. Required password User’s password. Must be at least seven characters long with at least one numeric character. Optional for the ADD action. If absent, the system creates a random password. Ignored for the DEL and NOTIFY actions. firstname User’s first name. Required for the ADD action; ignored for the DEL and NOTIFY actions. lastname User’s last name. Required for the ADD action; ignored for the DEL and NOTIFY actions. phone User’s telephone number in XXX-XXX-XXXX format. Optional for the ADD action; ignored for the DEL and NOTIFY actions. User’s address. Required. state User’s two-letter state abbreviation. Optional for the ADD action; ignored for the DEL and NOTIFY actions.

User Provisioning System Notices RECEIVING AND RESOLVING ERROR CODES When processing a CSV file, the user provisioning system generates error messages at the file level (if it cannot process the entire file) or at the record level (if it cannot process individual records). The system sends these error messages to the address associated with the NOTIFY line in the CSV file.

State Support for Districts Add the contact information for state staff who will assist districts with questions about the Digital Library and user registration to Page 14 of the User Provisioning Manual before it is sent to districts.