2016 Academic Year Clinic Session Integrated National Education Information System (iNEIS TM )

Task to do During session  Transfer Students  Withdrawal Students  Update Student Block  Update Class Block  Merge Blocks  Verify Class Roster After session  Sign attendance  Sign tracker

Preparation Document Download the document from iNEIS portal: Navigation: Resources > Academic Year 2016 Activity Preparation Link: Document: 1610_Core Subject Classes Enrolment Instructions

Student Movement Integrated National Education Information System (iNEIS TM )

Student Movement There are two types of Student Movement: 1.Transfer Students 2.Withdrawal Students  If your school have already done Student Movement, kindly skip this step and proceed to the Student Blocks (slide 28)

Transfer Students 1.Navigate to Records and Enrollment > Student Movement > Transfer Student > Transfer Student Request 2.In Add a New Value tab, enter the Student ID 3.Click Add button

Transfer Students 4.Fill in the Transfer Request form 5.Save and Submit the Transfer Request form

Transfer Students 6. Current School Approver to approve the Transfer Request form 7. New School Approver to approve the Transfer Request form

Transfer Students 8.Current School Registrar to complete the Transfer Request form. Upon completing the Transfer Request form, the Clearance Checklist Items is automatically assigned

Transfer Students 9. Update the Clearance Checklist Items i.Navigate to Campus Community > Checklists > Person Checklists > Checklist Management – Person ii.In Find an Existing Value tab, enter the Student ID iii.Click Search button

Transfer Students iv.In Checklist Management 2 tab, update the Clearance Checklist Items v.Click Save button

Transfer Students 10. Update the Student Records: i.Drop Class Enrollment a.Navigate to Records and Enrollment > Enroll Students > Enrollment Request b.In Add a New Value tab, enter the Student ID, Academic Career and Term c.Click Add button

Transfer Students d. Select ‘Drop’ from Action field e. Select ‘SDRP’ from Action Reason field f. Enter Class Nbr g. Click ‘+’ to add more Class Nbr h. Click Save button i. Click Submit button.

Transfer Students ii.Update the Student Program/Plan a.Navigate to Records and Enrollment > Career and Program Information > Student Program/Plan b.In Find an Existing Value tab, enter the Student ID c.Click Include History checkbox d.Click Search button

Transfer Students e.Click ‘+’ to add the Transfer record f.Enter Effective Date as date of transfer g.Select ‘DATA’ from Program Action field h.Select Transfer Reason from Action Reason field i.Select New School from Campus field j.Click Save button

Student Withdrawal 1.Navigate to Records and Enrollment > Student Movement > Student Withdrawals > Withdrawal Request 2.In Add a New Value tab, enter the Student ID 3.Click Add button

4.Fill in the Withdrawal Request form 5.Save and Submit the Withdrawal Request form Student Withdrawal

6. School Approver to approve the Withdrawal Request form Student Withdrawal

7. School Registrar to complete the Withdrawal Request form. Upon completing the Withdrawal Request form, the Clearance Checklist Items is automatically assigned Student Withdrawal

8. Update the Clearance Checklist Items i.Navigate to Campus Community > Checklists > Person Checklists > Checklist Management – Person ii.In Find an Existing Value tab, enter the Student ID iii.Click Search button Student Withdrawal

iv.In Checklist Management 2 tab, update the Clearance Checklist Items v.Click Save button Student Withdrawal

9. Update the Student Records: i.Drop Class Enrollment a.Navigate to Records and Enrollment > Enroll Students > Enrollment Request b.In Add a New Value tab, enter the Student ID, Academic Career and Term c.Click Add button Student Withdrawal

f.Enter Class Nbr g.Click ‘+’ to add more Class Nbr h.Click Save button i.Click Submit button d.Select ‘Drop’ from Action field e.Select ‘WITH’ from Action Reason field

ii.Term Withdraw a.Navigate to Records and Enrollment > Student Term Information > Term History b.In Find an Existing Value tab, enter the Student ID c.Click Search button Student Withdrawal

e.Select Withdrawal\Cancel Reason f.Enter Withdrawal\Cancel Date g.Enter Last Date of Attendance Student Withdrawal d.In Term Withdrawal tab, select ‘Withdrew’ from Withdrawal\Cancel field h. Click Post Term Withdrawal button NOTE: Once the student is Term Withdrawn, the Automatic Tuition Calculation process must be run before proceeding on updating the Student Program/Plan. Refer to Tuition Calculation for Individual Student in Online HelpTuition Calculation for Individual Student

iii.Update the Student Program/Plan a.Navigate to Records and Enrollment > Career and Program Information > Student Program/Plan b.In Find an Existing Value tab, enter the Student ID c.Click Include History checkbox d.Click Search button Student Withdrawal

e.Click ‘+’ to add the Withdrawal record f.Enter Effective Date as date of withdrawal g.Select ‘WADM’ from Program Action field Student Withdrawal h.Select Withdrawal Reason from Action Reason field i.Click Save button

Student Blocks Integrated National Education Information System (iNEIS TM )

Update Student Block 1.If teacher have brought the list of students for each class  Cross check student block with the list 2.If teacher do not have list of students for each class  Cross check student block with registration class roster  Make sure to add missing student or student recently transferred in

Student Block Naming Convention Registration Class & Subject Naming Convention Class Block Code: SSSS-YLCCC SSSS = School Code Dash Y = Academic Year (E.g = 5, 2016 = 6) L = Level (E.g. Year 1 = 1, Year 9 = 9) CCC = Class Section (E.g. A, B, C ) E.g A for campus 1012, Year 2016, class 2A

Update Student Block 1.Navigate to Records and Enrollment > Enroll Students > Block Enrollment > Create Student Block 2.In Find an Existing Value page, enter existing Student Block 3.Click Search button

Update Student Block 4.Click “+” to add more students or “-” to remove students you just found moving out from school 5.Enter student ID and Academic Career 6.Click Save button

Class Blocks Integrated National Education Information System (iNEIS TM )

Class Block Naming Convention Registration Class & Subject Naming Convention Class Block Code: SSSS-YLCCCT# SSSS = School Code Dash Y = Academic Year (E.g = 5, 2016 = 6) L = Level (E.g. Year 1 = 1, Year 9 = 9) CCC = Class Section (E.g. A, B, C ) T# = Term (E.g. T2 = Term 2, T3 = Term 3) E.g AT1 for campus 1012, Year 2016, class 2A, Term 1

Update Class Block 1.Navigate to Records and Enrollment > Enroll Students > Block Enrollment > Create Class Block 2.On Find an Existing Value tab, enter existing Class Block 3.Click Search button

Update Class Block 4. Click on “+” button to add new Class Nbr for Subject classes

Update Class Block 5. Enter Term as Enter Class Nbr 7. Tick the Action Date 8. Enter Action Dt as the class start 9. Click Save button

Class Blocks To get class nbr Integrated National Education Information System (iNEIS TM )

How to get Subject Class Nbr 1.From the Class Nbr lookup button OR 2. From Query Viewer

1. Create Class Block – Get Class Nbr 1.Enter the Term 2.Click on Class Nbr lookup button 3.Select Course Subject 4.Select Course Career 5.Click Search button

1. Create Class Block – Get Class Nbr 6. Click select class button

2. Query Viewer - Get Subject Class Nbr 1. Navigate: Reporting Tools > Query > Query Viewer 2. Enter the query: MOE_ENRL_STATUS 3. Click HTML link

2. Query Viewer - Get Subject Class Nbr 4. Fill in all the fields and click View Results

2. Query Viewer - Get Subject Class Nbr – Sample Result

Block Enroll Merge Integrated National Education Information System (iNEIS TM )

Block Enroll Merge 1.Navigate to Records and Enrollment > Enroll Students > Block Enrollment > Block Enroll Merge 2.Click Add a New Value tab

Block Enroll Merge 3.Enter the Student Block 4.Enter the Class Block 5.Click Merge button

Block Enroll Merge 6.Click Submit button 7.Notice Request Status will be Errors 8.Click Retrieve button

Block Enroll Merge NOTE: Refer to Resolving Class Enrollment Issues under Encounter Error when merging student block and class block in Online HelpResolving Class Enrollment Issues 9.Click on Detail link 10.Check the Messages at the end of the page

Verify Class Roster Integrated National Education Information System (iNEIS TM )

Verify Class Roster 1.Navigate to Curriculum Management > Class Roster > Class Roster 2.Enter the Term 3.Enter the Class Nbr 4.Click Search button

Verify Class Roster

End of Presentation Thank You