FINANCIAL MANAGEMENT GUIDE © Marin Management, Inc. 1 A. The Purpose of This Policy This policy describes our accounts- payable procedures for processing payments without invoices. B. Responsibility and Policy for Check Requests The general manager is responsible for preparing and submitting Check Request forms for vendor payment requests without invoices. Continue ► General Accounting Procedures, 7132 Check Requests

FINANCIAL MANAGEMENT GUIDE © Marin Management, Inc. 2 C. Procedures for Check Requests Payroll disbursements and vendor payments with invoices do not require Check Requests. Check Request forms are most often used when a vendor requires prepayment for delivery and when prepayment is required for participation in an attended event (for example, a sales tradeshow). Continue ► General Accounting Procedures, 7132 Check Requests

FINANCIAL MANAGEMENT GUIDE © Marin Management, Inc. 3 C. Procedures for Check Requests (cont.) Only the general manager and executives of Marin Management, Inc. may provide the approval signature for Check Requests. When supporting documentation is available, the general manager must attach the document(s) to the Check Request form. The documents may include an executed vendor contract, an application, a Purchase Order or a folio (for a guest reimbursement). The accounting administrator (general manager or office manager) is responsible for processing payments from Check Requests and keeping records of Check Request. Continue ► General Accounting Procedures, 7132 Check Requests

FINANCIAL MANAGEMENT GUIDE © Marin Management, Inc. 4 D. Recordkeeping Keep Check Request forms for the same period as vendor invoices. End General Accounting Procedures, 7132 Check Requests Reminder: You can store Check Requests electronically on MMI FileSpot.

FINANCIAL MANAGEMENT GUIDE © Marin Management, Inc General Accounting Procedures, 7132 Check Requests