Rugby Link Training Get Ready for Season 2016

SESSION OVERVIEW Content 1. General Admin – 20 mins Checking setup, searching and editing members, duplicate processing 2. Registrations – 50 mins What is registration? Registration scenarios, player demo, custom person fields, registration products and online forms, communicating to members, offline registrations, player clearances, registration reporting 3. Competition Administration – 50 mins Squad lists and team sheets, results entry, player statistics and incidents, publishing competition information 4. Next Steps

Checking Setup Adding Users Organisational Details Notification Subscribers List

Searching and Editing Members Person List Person Detail Edit Add New Person Player Clearances Registration Manager

Duplicate Processing Club submits duplicates Member Union approves these CANNOT BE UNDONE

What is Registration? What? REGISTRATION = Insurance + Participant Levy MEMBERSHIP = Club fees Why? ALL PLAYERS must be REGISTERED to be insured + included in competition What info is needed? Governed by ARU terms and conditions, census reporting requirements How much? Amount depends on your REGISTRATION TYPE + Club How long does it last? Registration will depend on the COMPETITION More information? ARU Registration Regulations 2016

Player Registration Scenarios OptionsInsuredFinancial Status Player REGISTERS and PAYS ALL FEES ONLINE YESNOTHING OWED Player REGISTERS ONLINE and PAYS ONLY INSURANCE and LEVY ONLINE YESCLUB OWED MEMBERSHIP FEE Player REGISTERS ONLINE and opts to PAY OFFLINE YESCLUB OWED ALL FEES by Player, CLUB INVOICED by INS and MU PLAYER REGISTERS and PAYS OFFLINE (Paper Registration Form) NOT UNTIL ENTERED into Rugby Link by Club Administrator CLUB OWED ALL FEES by Player, CLUB INVOICED by INS and MU

Player Registration Demonstration

Creating Custom Person Fields

Registration Products and Online Forms

Communicating to Members Transition Guide 1 – Setting up registrations Transition Guide 2 – Opening Player Registrations Participant Logins Unique ‘Share Link’ URL

Offline Registration

Player Clearances Primary v Secondary Player Movement Reporting

Registration Reporting Registration Dashboard Registration Manager Registration Detail Report Registration Product Report

Squad Lists and Team Sheets Squad List v Team Sheet Match Scorecards Benefits of pre-match Team Sheet entry

Results Entry, Player Statistics and Incidents Competition Specific Considerations Data Entry Task summary – A checklist for clubs Team Sheet entry – required to record player incidents

Publicising Competition Information Rugby Link Public Portal Club Websites

Next Steps Actions Review Club information and setup status for Season 2016 Update Rugby Link USERS BANK DETAILS provided to ARU for collecting online payments Check REGISTRATION FORM(S) COMMUNICATE to renewing and new members Visit RUGBY LINK WEBSITE for self-help guides and video tutorials Review ARU REGISTRATION REGULATIONS 2016, INSURANCE and POLICIES Support Rugby Link website Helpdesk InteractSport, system provider, technical support via ticket Online Training Available Competition Management and Reporting (15 Feb and 14 Mar)

Thank you for attending. All the best for your 2016 Rugby season!