Agenda I.Welcome and Agenda Review II.New Information: Guidelines Released, Webinar, Technical Assistance Training III.Fiscal Agent or Direct Funding Proposed Decision IV.Allocation Schedule: Tables 2 & 3, Determining how to distribute Consortium Funding V.AB 86 Planning Grant Balance: Plans to Use the Remaining Funds Available

New Information “Guidelines”, Program Guidance, Instructions, Terms and Conditions, Allowable Uses Guide Webinar Technical Assistance Training

“Guidelines” AEBG website: Go to For AEBG Grantees Click on Guidance and Regulations – AB 104 Program Guidance – Allowable Uses Guide 104%20Program%20Guidance% pdf

Key Components of Program Guidance, Instructions, Terms and Conditions Overview of AB 104 AEBG Funding Allocations and Calculations Legislation Requirements Eligibility, Regional Boundaries, Consortia Membership, Decision Making, Program Areas Reporting & Submission Process

Key Components of the Allowable Uses Guide Allowable Costs Performance Accountability and Potential Loss of Funding Primary Criteria Expenditures listed by Objective, Reporting Categories, Types of Activities Not Allowed or Need Prior Approval

Webinar and Technical Assistance In a Nutshell… Big news… AEBG is on a 3-Year Duration for expenditures, but single year reporting of outcomes Deliverables are now Due November 2, 2015 Bi-annual Expenditure Reporting Cycle, not quarterly. First Report due January 2016 Budget due to State December 11, 2015 Sustainability: Jan. Governor’s Budget is release, AB 104 requires legislators to have 2 year allocation for AE in budget

Direct Funding Information Allocation schedule describes which members will be receiving consortium dollars to provide what services which are aligned with the 3-Year Plan and approved by the consortium governing board. Expenditure reporting requirements are the same regardless of using fiscal agent and direct funding. Compiling of records can be done by consortium lead/coordinator. More and more consortia are selecting direct funding option based on the 5% cap on indirect costs. Some consortia authorize their governing board to certify individual, audited district records for final reporting requirements. Timeline for distribution may actually be shorter since formal MOUs must be in place with all members before distributions can begin.

Comparison of Fiscal Agent v. Direct Funding for Consortium Allocation Fiscal AgentDirect Funding Roles and ResponsibilitiesDistributes funds monthly based on consortium allocation schedule. Fiscal agent enters into MOUs with consortium members establishing formal contract State CDE/CCCCO distributes monthly funding to members 30 days after receipt of consortium allocation schedule Face SheetOne Face Sheet in place for the consortium distribution Each member has its own Face Sheet with amount of allocation Administrative Cap 5%Off the top for Indirect Costs related to consortium fiscal agent activities Entire 5% can be used by members receiving consortium allocations for indirect costs Quarterly ReportingExpenditure reports combined and submitted collectively to the state Expenditure reports combined and submitted collectively to the state by lead Certification ProcessSubmits fiscal reports to state on behalf of the consortium Annual audit records are submitted to lead from each member and reports submitted to State collectively. Governing board of consortium certifies.

Determining Consortium Allocations Discussion Consortium Allocation $3,845,793 Member sharing drafts of Tables 2 & 3 (Any order) – Alvord Unified School District – Corona-Norco Unified School District – Jurupa Unified School District – Moreno Valley Unified School District – Riverside Community College District – Riverside County Office of Education – Riverside Unified School District – Val Verde Unified School District Discussion of services to be provided Alignment of Consortium Priorities Proposals and decision making

Sample Expenditures Listed by Objective Sample expenditures listed by objective include, but are not limited to the following: Objective #3: Activities for consortium members and partners to integrate existing programs and create seamless transitions into postsecondary education or the workforce. The consortium will align and connect existing and future adult education programs to postsecondary academic pathways and/or career pathways leading to employment. Consortia should address alignment of placement tools, curriculum, assessment tools and rubrics, and student performance outcomes across delivery systems to ensure that student transition paths, both between providers and into postsecondary credit programs, are understood and supported across all systems. Examples of allowable expenditures: * Program coordination and staff/instructor time * Staff/instructor stipends * Program and curriculum planning and development * Student assessment * Articulation * Instructional materials and equipment * Supplemental instruction and tutoring * Counseling, Advising, and other student education planning services * Publication and Outreach Material * Office supplies * Meeting supplies * In State Travel * Computer Hardware or Software Equipment * Assessment for Placement Services * Follow-up and Orientation Services * Research and contractual services Examples of Allowable Expenditures

Table 1: Total Funding by Consortium Member Regional Consortium AEBG Allocation MOE Remaining Consortium Allocation Corona-Norco Unified School District $441,645 $573,763 Table 2. Consortium Table by Program Type and Fund Source Regional Consortium AEBG Allocation WIOA Title II (Adult Education & Literacy) Adult PerkinsCalWorksLCFF*CCD ApportionmentAdults in Jail**Total MOE Remaining Consortium Allocation Adult Education (ABE, ASE, Basic Skills) $180,191 $168,000 $335,332 $56,058 $739,581 English as a second language $261,454 $129,858 $485,000 $113,816 $990,128 Pre-apprenticeship training $55,181 Career and Technical Education $55,181 Adults training to support child school success $55,181 Older Adults in the workforce $55,181 Services for Adults with Disabilities $55,181 Total $441,645 $573,763 $820,332 $0 $169,874 $0 $2,005,614 Table 3. Consortium Member Table by Objective and Fund Source Regional Consortium AEBG Allocation WIOA Title II (Adult Education & Literacy) Adult PerkinsCalWorksLCFF*CCD ApportionmentAdults in Jail**Total MOE Remaining Consortium Allocation Obj. 3: Seamless Transition $55,093 $142,871 $89,180 $287,144 Obj. 4: Gaps in Services $238,693 $140,859 $682,616 $169,874 $1,232,042 Obj. 5: Accelerated Learning $73,930 $135,525 $28,450 $237,905 Obj. 6: Professional Development $73,929 $77,254 $20,086 $171,269 Obj. 7: Leveraging structures $77,254 Total $441,645 $573,763 $820,332 $0 $169,874 $0 $2,005,614 *19 & older *K-12/COE Only

ActivityProgramCostConsortium Objective/PriorityOutcome Target Consortium LeadershipAll $386,270: Salaries and benefits $281,270 Operating and start-up $105,000 Consortium Sustainability*See Scope of Work Maintenance of Capacity: Partial replacement of lost income, such as fees, carryover, etc. that supported operating costs (From $1.8 m to $441,645) Adult Basic Education and Adult Secondary Education, and English as a Second Language $577,101: Use of facilities costs including proportional maintenance, custodial support, operations, and materials and supplies Access and Capacity Increase overall services by maintaining capacity of previous year’s services in high school diploma, high school equivalency and English as a Second Language Increase number of class offerings in Adult Basic Skills mathematics (3), language arts (2), Adult Secondary, high school diploma (1) Adult Basic Education and Adult Secondary Education $63,605: Salaries and benefits for 6 part-time teachers (6-9 hours/week) Materials and supplies Access and Capacity To address existing waiting lists of students seeking enrollment Improved literacy skills Completion of high school diplomas and equivalency certificates Increase support services for counseling and advising from part-time (9 hours/week) to full time (40 hours/week). Adult Basic Education and Adult Secondary Education, and English as a Second Language $65,617: Salary and benefit for 1 full- time counselor (difference) Outreach and Support Services Completion of high school diplomas and equivalency certificates Increase transitions to post- secondary Increase instructional hours at satellite locations for 8 classes from 4 hours/week to 8 hours/week ESL$58,272Access and Capacity Improved literacy skills Increase transitions to post- secondary $573,763/$1,150,865 CORONA-NORCO UNIFIED SCHOOL DISTRICT Corona-Norco Adult Education

AB 86 Planning Grant Balance: Plans to Use the Remaining Funds Available Previous Suggestions: – Establish an ABout Students Regional Consortium Website – Training on Accelerated Learning Models: I-BEST – Regional Professional Development Conference for Faculty (similar to Mt. Sac) – ???

Annual Plan Update Summary of Program Year – Description of vision and goals – Milestones identified Services and Funding Allocations – Workbook, spreadsheets, tables Action Plan Outcome targets Integration of existing programs and transitions Regional Assessment Plan Addressing gaps Accelerating student progress Professional development Leveraging existing regional structures Budget by Objective Level of Services and Assessment of Effectiveness – Performance measures

Next Steps Finalize decision on Fiscal Agent/Direct Funding Determine allocation schedule Annual Plan for 2015/16 – Distribute survey of questions to compile ideas information for deliverables – Meet for an extended time to work through Action Plan