Introduction To Project Management Unit 1

What is a Project? temporary endeavor undertaken to create a unique product, service, or result

Project Characteristics Temporary Unique Product, Service, Result –Deliverable Progressive Elaboration –Interrelated steps –Clearly defined scope and objective

Project Attributes (cont) Requires Resources Primary Sponsor/Customer Uncertainty

Projects vs. Operational Work Temporary/unique vs. Ongoing/Repetition Projects –Reach objective, then terminate Work –Reach objective, then new set of objectives

Strategic Planning Projects integral part because of –Market Demands –Organizational Need –Customer Request –Technical Advancement –Legal Requirements

What is PM? Application of knowledge, skills, tools, and techniques to project activities in order to meet or exceed stakeholder needs and expectations from a project

PM Processes Initiating Planning Executing Monitoring and Controlling Closing

Core Knowledge Scope Management –define/manage all required work successfully Time Management –Estimating length of time to complete work, develop acceptable schedule, ensure timely completion

Core Knowledge (cont) Cost Management –prepare/manage project budget Quality Management –ensure project will satisfy stated or implied needs for which it was undertaken

Facilitating Knowledge HR Management –make effective use of people involved Communications Management –generate, collect, disseminate, and store project information

Facilitating (cont) Risk Management –identify, analyze, and respond to related risks Procurement Management –acquire or procure goods and services needed from outside the organization Integration Management –Identify, define, combine, unify, coordinate processes and activities

9 Knowledge Areas Scope Mgmt. Time Mgmt. Cost Mgmt. Quality Mgmt. Project Management Integration HR Mgmt. Comm. Mgmt Risk Mgmt. Procure Mgmt. Project Success

Areas of Expertise for Project Manager and Team PMBOK –Life Cycle, Processes, Knowledge Areas Application Area Knowledge –Functional, Technical, Industry Project Environment –Social, Cultural, Political, Physical General Management Skills Interpersonal Skills –Communication, Leadership, Negotiation, Motivation, Get things done

Project Triple Constraint Scope –What is the project trying to accomplish? Time –How long should it take? Cost –What should it cost to complete project?

Fourth Constraint Customer Satisfaction –Complete the scope –Within budget –By a certain time Without customer satisfaction, the project fails. The ultimate responsibility of the project manager is to make sure the customer is satisfied.

Other constraints Quality Unforeseen circumstances –Goal is to prevent, anticipate and/or overcome problems that prevent meeting project objective (scope, cost, schedule) –Good planning and communication are essential

Other Terms Programs –Groups of related projects Portfolio –Collection of programs/projects group together to facilitate management Sub-Projects –Manageable pieces or phases Project Management Office (PMO)