Chapter Operations & Building a Brand Rasheeda S. Liberty Southeast Region Syntaktes

Expanding Local Mobilization for Global Impact 2010 Area Meetings Our Mission Sigma Gamma Rho Sorority's aim is to enhance the quality of life within the community. Public service, leadership development and education of youth are the hallmark of the organization's programs and activities. Sigma Gamma Rho addresses concerns that impact society educationally, civically, and economically.

Expanding Local Mobilization for Global Impact 2010 Area Meetings What is leadership? The process of social influence in which one person can enlist the aid and support of others in the accomplishment of a common task

Expanding Local Mobilization for Global Impact 2010 Area Meetings Your Board Role Community Service Leadership Development Education of Youth Retention, Recruitment, Reactivation

Expanding Local Mobilization for Global Impact 2010 Area Meetings What is a leader? A person who rules, guides or inspires others

Expanding Local Mobilization for Global Impact 2010 Area Meetings Now that you are leader…. Ask yourself, can you be? An active participant in board activities, chapter initiatives, and conferences A driver of the long- term strategy for the chapter and the organization Professional enough to keep board discussions internal only Supportive of the team in a collaborative positive manner LoyalConfidential Engaged Forward Thinking

Expanding Local Mobilization for Global Impact 2010 Area Meetings What role do you play – Epistoleus? Drive communications and promotions for the chapter Report information to The AURORA magazine, local media outlets Facilitate the process to create scrapbook and chapter displays for regional, national competitions Maintain social media sites and web platforms

Expanding Local Mobilization for Global Impact 2010 Area Meetings What role do you play - Tamiochus Serve as “banker”, making deposits, distributing payments Prepare financial reporting of receipts and disbursements, along with bank reconciliation Maintain records for audit Serve as financial lead on all financial projects, initiatives and planning Report financial standing of budget to the chapter

Expanding Local Mobilization for Global Impact 2010 Area Meetings What role do you play – Anti-Grammateus? Create official record of business for the chapter meetings and board meetings Document correspondence received Track attendance at meetings Conduct roll call for meetings Prepare and distribute official minutes Assist Basileus as requested with sharing information or action with the chapter

Expanding Local Mobilization for Global Impact 2010 Area Meetings What role do you play – Grammateus? Process payment receipts and vouch transactions for Basileus approval Prepare financial reporting of receipts, along with budget comparisons Maintain records for audit Serve as financial lead on all financial projects, initiatives and planning Report financial standing of chapter members and pending receipts, assessments

Expanding Local Mobilization for Global Impact 2010 Area Meetings What role do you play – Anti-Basilei? Serve as advisors for undergraduate sorors and liaison to/from the alumnae chapter Attend ALL chapter-sponsored activities of undergraduate chapters Assist undergraduate sorors in preparing for, registering and attending conferences Supervise all TORCH-related activities Connect with UCC for Advisor Training resources

Expanding Local Mobilization for Global Impact 2010 Area Meetings What role do you play – First Anti-Basileus? Supervise chapter anti-basilei Drive alumnae membership activities – recruit, retain and reclaim Handle all TORCH activities of alumnae chapter Serve as collaborative lead for chapter activities that service the membership Serve in absence of chapter basileus

Expanding Local Mobilization for Global Impact 2010 Area Meetings What role do you play – Basileus? Drive strategic vision for the chapter Supervise all chapter officers-elected and appointed Coordinate external communications about the chapter with regional and national officers Provide general guidance to committee chairs Serve as ex-officio member of all committees

Expanding Local Mobilization for Global Impact 2010 Area Meetings Getting Down to Business Have clear distinct officers and duties Allow direction to be set by the basileus, with input from the executive board (3-4 goals for the year) Each officer should have their own goals for their office and report on them each monthly meeting (written) All goals should support the greater strategy or plan

Expanding Local Mobilization for Global Impact 2010 Area Meetings Getting Down to Business Be familiar with guidelines and policies locally, regionally and nationally Be financial by July 1 each year (collect dues in May) Attend conferences and opportunities for training – area conference, regional conference, Boule and Officer’s Essential Training Stay engaged – regional/national sites, officer contact, and holding roles

Expanding Local Mobilization for Global Impact 2010 Area Meetings Chapter Management The following items will help each chapter better realize fiscal and personal responsibility Properly written agenda presented at each chapter meeting Occurrence of regularly scheduled chapter meetings Robert’s Rules of Order properly used during chapter meetings

Expanding Local Mobilization for Global Impact 2010 Area Meetings Chapter Management (cont.) Chapter goals, financial and programmatic thrust established and promoted to chapter Chapter Constitution and By-Laws established and adhered to National and Regional dues submitted to Headquarters on time

Expanding Local Mobilization for Global Impact 2010 Area Meetings Chapter Management (cont.) Officer Report Form submitted to Syntaktes and HQ by July 1 Chapter financial report submitted to chapter each meeting A chapter budget is prepared by the tamiochus each year

Expanding Local Mobilization for Global Impact 2010 Area Meetings Chapter Management (cont.) Chapter maintains adequate bookkeeping system that is maintained and reported to the chapter at least monthly Anti-Grammateus records are complete and accurate (agendas, minutes, correspondence received, officer reports and committee reports) Annual Chapter Report and 990 tax form is submitted to headquarters on time

Expanding Local Mobilization for Global Impact 2010 Area Meetings Chapter Relations Be mindful that each soror is an individual Practice what you preach – lead by example You don’t know it all – listen and learn Disagreement is fine and encouraged At the end of the day – we are all sorors Our business is OUR business

Expanding Local Mobilization for Global Impact 2010 Area Meetings Branding the Sigma Image Develop a strategy or plan of action to gain representation Visibility is KEY

Expanding Local Mobilization for Global Impact 2010 Area Meetings Branding the Sigma Image - Ideas Focus on programming that serves the community, but also gains you recognition and future members Partner with highly visible organizations and groups Market your events professionally – newspaper, radio, television and printed materials Sponsor booths or volunteer at local festivals, events

Expanding Local Mobilization for Global Impact 2010 Area Meetings Branding the Sigma Image - Ideas Join the NPHC and work in tandem with other organizations Show up and show out – attend local events as a unified front Market yourself and next event through advertising at key events. Full page ONLY Make an effort to attend NPHC events as a group with the royal blue showing

Expanding Local Mobilization for Global Impact 2010 Area Meetings Branding the Sigma Image - Ideas Develop a signature project Invite speakers or key individuals as speakers at chapter meetings so people know who you are Send complimentary ticket to key people to build alliances Market – car plates, bumper stickers, uniform shirts, attire, etc. ‘ Who are you? Wear your pin on a specific day with colors

Expanding Local Mobilization for Global Impact 2010 Area Meetings Branding the Sigma Image - Ideas Invest in chapter business cards Establish chapter letterhead Share your events in The AURORA Workplace presence – Do they know that you are a Sigma Gamma Rho? Teachers/Educators – recruitment is from 8 to 80 Consider a Rhoer or Undergraduate chapter to build your pipeline

Expanding Local Mobilization for Global Impact 2010 Area Meetings Contact Information Rasheeda S. Liberty, Regional Syntaktes (615) cell (206) fax to