Minutes of a meeting

What are minutes? used to describe the discussions, decisions, and actions that occurred during a business meeting

Example document: See pages 13-15 of the 3.01 Document Examples PDF file

Examples of use: Detailed minutes from a company meeting of stockholders including the pros and cons of each discussion point The minutes of the State Board of Education A meeting of the PTSA Grounds Committee to decide where to plant shrubs  

Components of minutes of a meeting Heading Call to Order Approval of Minutes Committee Reports Old Business New Business Adjournment Signature line

Heading information Name of organization or committee Type of meeting (example: Regular Board Meeting) Date and time of meeting Location of the meeting

Components of minutes of a meeting . . . CONT’D Call to Order – formal declaration by the chairperson of the meeting that it has officially begun Approval of Minutes – review of previous minutes by board members Committee Reports – progress reports presented by sub-committee chairs

Components of minutes of a meeting . . . Cont’d Old Business – unresolved discussions from a previous meeting New Business – new topics and issues Adjournment – notation of who adjourned the meeting Signature line for recording secretary

Guidelines for Keying Center the heading information and key in initial caps and bold at the beginning of the document The body of the minutes should contain a separate paragraph for each subject Single space within paragraphs and double space between