How Senior Leaders Drive IDEAL Care Allen’s Culture Transformation Through Adaptive Design

How does Adaptive Design work? Problem solving in real time with those closest to the work. Uses knowledge, training and the work itself to move to IDEAL CARE: –To develop people. –To problem-solve systems. –To achieve a unifying, common strategic purpose focused on the patient. John Kenagy 2009

Components of Culture Transformation I.Create Vision II.Define Strategy III.Communicate IV.Get the Right People in the Right Spot V.Manage and Improve Culture Bill Leaver – Des Moines Register, April 11, 2010

I. Create Vision How we got started: IHS Vision Best Outcome for Every Patient Every time Defining Ideal Care Giving the patient what they need when they need it safely, without waste, while reducing costs. Implementation of Adaptive Design (AD) Started as a Nursing Initiative to meet the IHS Vision to standardize Med-Surgical patient care. All IHS med-surg units to be up with AD methodology by 2012.

How did Rick Seidler CEO get involved in IDEAL Care? The C-Suite I♥ALLEN

II. Defining Strategy Decision to focus on the patient and tie to strategic plan. Allen’s 4 Brilliances:True North Metrics –Clinical –Service –Relationship –Operational Developed Allen’s Frontline Design Initiative.

II. Defining Strategy, contd. Strategy to roll out Frontline Design? We knew it had to be management directed. All departments by the end of Development of Teacher/Coaches. Master plan for moving out adaptive design. Keep our focus on the patient and IDEAL care.

III. Communicate! Strategic Plan with Frontline Design (FLD) communicated to all Allen staff at quarterly forum.

IV. Get the Right People in the Right Spots Identified Teacher/Coaches Directors Lean Specialist Clinical Nurse Specialists

IV. Get the Right People in the Right Spots, contd. Necessary leader characteristics: Passion for moving the organization to IDEAL care. Strong effective communication skills. Ability to motivate and provide feedback. Encourage staff participation. Challenge people. Strengthen teamwork.

V. Manage the Strategic Initiative and Continually Improve Assure Engagement and Participation Administrative Team Management at all levels. Frontline Staff

V. Manage the Strategic Initiative and Continually Improve, contd. Administrative Team Get educated. Get involved where the work is: learn by doing! Use scientific methodology as a team and individually. Management Educate Learn by doing. Use scientific methodology. Staff Educate Focus on signaling problems.

V. Manage the Strategic Initiative and Continually Improve, contd. Methods to assure engagement and participation: Administrative Team –Routine scheduled education sessions. –Work through the A3 process. –Attend weekly report (out of A3s). –Begin to specify managers’ work.

How have we changed? It is all about solving problems! Completed 400+ A3s (safety and reduce waste). Performance Improvement Clinical Directors use A3 to resolve monthly budget variances. Weekly report out by all managers involved to date with FLD. Administrative Team completes observations on all new departments going up with FLD (honors work and supports staff). Executive Rounding changed. Specifying work for nurse managers and clinical directors.

The Administrative Team’s Journey Started in different places. Inpatient with no immediate cost reduction. Results not always tangible. Learning how to use the Help Chain. Learning to let go! Allowing frontline staff (closest to the work) to make decisions.

“Ideal is like the north star… it is a direction, not a destination.”