ACTED AME Appraisal, Monitoring and Evaluation

Summary 1/ ACTED AME department 2/ AME Responsibilities 3/ AME throughout project cycle 4/ Involvement of the Region and HQ in AME

1/ ACTED AME department AME conducted by Program dpt versus AME dpt AME is a shared responsibility between program team and AME department within ACTED. The added value of having a separate AME team is that monitoring is done in a neutral and independent way, thereby ensuring unbiased results. Program team has a technical input into AME, conduct daily supervision and monitoring, while AME team does it on a more global approach, focusing on measuring indicators defined in the project proposal and assessing the impact of the intervention on the beneficiaries’ situation and livelihoods.

AME Values Independence Transparency Ethical Research Timeliness Relevance Professionalism Participatory methodology Accountability towards beneficiaries and donors (assessment report can be used to support a proposal / M&E more and more important for donors)

AME global structure HQ level Project Development Department Project dvpt/Reporting (AME) Regional level Regional Project Development Manager Capital level Project Dvpt / AME Manager Area level Database / GIS Manager AME Officer(s) AME Monitor(s) Database / GIS Officer(s) Database entry Assistant(s)

Conduct Appraisal, Monitoring and Evaluation and formalize results in a report Field data collection and analysis of results Follow Up of lessons learnt and best practices Capitalization resource centre in-country and intranet Maintain a database (as monitoring tool) including information on village profiles and household structure and livelihoods to be used as a basis for beneficiary selection Ex: NSP Afghanistan database enables to have a better understanding of local context and can be used as a tool to plan emergency interventionsNSP Afghanistan database KASS Afghanistan databaseKASS Afghanistan database: project monitoring tool GIS (Geographical Information System) REACHREACH as a tool for program design and follow up, Ex: web mapping Iraqweb mapping Iraq 2/ AME’s Responsibilities

3/ AME throughout project cycle Programming (Appraisal) Project design Fundraising & Contracting Project implementation MonitoringEvaluation

Regional Coordination involvement in AME Regional AME / Regional Program Development Manager: provide resource and backstopping (assessments, country exploratory mission) HQ Involvement in AME Strengthen AME as a tool to develop ACTED expertise in Relief, rehabilitation and Development, through: AME manager in charge of providing backstopping to country missions AME workplan validation by HQ for new projects Monthly AME Follow-up Transmission of AME templates and reports to HQ Resource Centre 4/ Involvement of the Region and HQ in AME

Thank you for your attention

AME process Debriefing to give early feedback to Program team Data cleaning and entry by Database team Data Analysis Consolidation of AME report Data collection on the field Development of tools (questionnaire, PRA,..) Development of ToRs Dissemination of AME report to Program, Reporting & Coordination staff, eventually external stakeholders

AME at Programming stage Appraisal / Needs assessment When? During the programming phase (before project implementation) Objectives: To identify the needs and resources of a target population To support programming strategy, project design Interaction with other ACTED departments Discussion with Program Team to identify information to collect, together with Reporting and Coordination staff.

AME at Project design stage Results of the assessment will feed the reporting for developing the project proposal AME is associated in project design to define indicators and more generally participate in drafting the logical framework Interaction with other ACTED departments Reporting, coordination and program staff

AME at Contracting stage After receipt of the contract and the creation of a project code by Reporting department at HQ, a kick-off meeting is organised with all management level staff to be involved in the project. At this occasion, AME responsibilities are discussed for the project: Definition of indicators to be measured (including those mentioned in the logframe from the proposal); Development of an AME workplan for the project. Interaction with other ACTED departments Reporting, coordination, program and support staff

Monitoring When?: During the project implementation, on the basis of the AME workplan Objectives: To measure progress and impact through systematic collection of indicators To control quality of intervention e.g. beneficiary selection To formulate recommendations for adjustments needed to achieve intended goals and follow up on those identified in the past To identify lessons learnt and best practices for future intervention. Interaction with other ACTED departments Discussion with Program Team to identify information to collect, together with Reporting staff. Results of monitoring passed on to Program, Reporting and Coordination teams, and discussion on adjustments needed.

Evaluation When? At mid-point or at the end of project implementation Objectives : To assess the impact, efficiency, effectiveness, sustainability and relevance of the project in accordance with project’s objectives, indicators and achievements. To verify accountability towards beneficiaries To identify and formalize reports on lessons learnt and best practices for future intervention, and put forward success stories. Interaction with other ACTED departments Discussion with Program Team to identify information to collect, together with Reporting staff. Results of evaluation passed on to Program, Reporting and Coordination teams, and discussion on lessons learnt and best practices.