New/Experienced Director Training– Part One Understanding and Procuring USDA Foods.

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Presentation transcript:

New/Experienced Director Training– Part One Understanding and Procuring USDA Foods

USDA Foods Program Supports the U.S. Agricultural Market Removes surplus inventories Protects national security

How does the USDA Foods Program Work? USDA provides entitlement dollars to schools to purchase USDA Foods –Brown Box –Bulk USDA Foods –Department of Defense Fruits and Vegetables

Entitlement Calculated based on Total Lunches Served Adjusted throughout the school year Pooled together for Private Coop members

Private Coop Members Private Coop Administration USDA FDP State FDP USDA Foods Request Process

USDA Foods Equal 15-20% of your total RAW food spend

USDA Foods vs. Commercial Purchase

Menu Analysis Your menu is the basis for all purchasing decisions

Cost Analysis Commercial vs. USDA Foods Fair Market Value

To Use or Not to Use?

How to Reduce Cost

The Procurement Process and Forecasting

State Food Shows (Oct-Dec) Develop Menus (Ongoing) Plan USDA Diversions (Jan-Feb) Districts Develop Bids (March-April) Response Period (April-May) Awards made (May-June) Board Approval (May-July) Contracts Begin (July-Aug) Change Diversions (If Possible) Distributors Receive Inventory (July-Aug) School Begins (July-Sept) Procurement and USDA Foods Diversion Timeline

Effective Use of USDA Foods 1.Develop Menus 2.Cost Analysis 3.Determine Brown Box vs. Processing 4.Develop Bid 5.Award 6.Monitor

Stephanie Ewing, RD, SNS Vice President Gold Star Foods x