Environmental Services Pre-Solicitation Conference NNA J-WLT April 23, 2004

AGENDA Registration8:30 Introduction8:45Wendy Takeguchi Contract Specialist Procurement Overview8:50 Wendy Takeguchi Contract Specialist Technical Overview9:00Sandy Olliges Deputy Director Code Q/COTR Break9:20 Site Tour (No pictures)9: :30 Collect Questions11: :00

PROCUREMENT OVERVIEW

General Guidance All revisions to the RFP will be in writing; nothing said here today shall be construed as a revision unless confirmed in the final RFP All questions to both the Draft RFP and this conference should be submitted by COB on April 30, 2004

General Guidance (cont.) Copies of conference slides, attendance list and questions & answers will be posted on the NAIS website Communications blackout will be invoked at Final RFP issuance (5/23/04) – all communications will be with the Contract Specialist or the Contracting Officer

SCHEDULE (Tentative) 1.Draft RFP Issued4/15/04 2.Pre-Solicitation Conference4/23/04 3.Comments Due4/30/04 4.Final RFP Issued5/23/04 5.Receipt of Proposals7/12/04 6.Award1/05/05 7. Start Date3/05/05

DRAFT RFP Posted on NAIS 4/8/04 Full and Open Competition NAICS Code , Environmental Consulting Services SB Size Standard: $6 Million Comments due by COB 4/30/04.

NAIS WEBSITE Click on Business Opportunities Choose “Pre-Award” Choose “Ames Research Center (ARC)” Register for Notification Will receive the following announcements by Pre-solicitation and post-award notices and their amendments Notices of solicitation and solicitation amendment releases General procurement announcements Able to track an individual notice and its solicitations, amendments, etc. Track any set or all NASA Center notices Track any set of product service classifications for any or all NASA Centers

Award Without Discussions NASA’s preferred and intended method of award is without discussions Exceptions to terms and conditions should be communicated to NASA BEFORE offers are due

Evaluation Factors Mission Suitability Past Performance Cost/Price

Evaluation Factor Mission Suitability ( 4 subfactors ) Understanding the Requirement Overall Understanding and Approach Staffing Plan, Training and Total Compensation Plan Management Approach, Organizational Structure, and Corporate or Company Resources, and Key Personnel Management Approach Organization Structure Corporate or Company Resources Key Personnel Safety and Health Small Disadvantaged Business (SDB) Participation SDB Participation Subcontracting Plan

Evaluation Factor Past Performance Relevant Technical Performance Contract Management Corporate Structure Other Information

Evaluation Factor Cost Cost Realism Probable Cost (PC) Mission Suitability score adjustment based on % difference between proposed and (PC)

Proposal Preparation Mission Suitability Oral Presentation 120 Minutes Overhead Transparencies Original + 7 copies Written Summary of Resumes and Commitment Letters Original + 7 copies

Proposal Preparation (cont.) Past Performance Past Performance Questionnaires Past Performance Chart Cost/Price Original + 7 copies 2 copies to cognizant DCAA office

Award Contract type: Cost Plus Award Fee (CPAF) Performance Based contract Period of Performance: 4 year contract; 2-year base period + two, 1-year options

Freedom of Information Act (FOIA) Requests Request for incumbent information or other offerors, requires a FOIA request No proprietary information can be disclosed Information that can be disclosed without FOIA request: Name of incumbent Contract number, value and type of contract Period of Performance

FOIA POC NASA Ames FOIA Office Contact Information: Phone number: (650) Fax number: (650) Mail Stop: FOIA Officer: Terry Pagaduan FOIA Coordinator: Kelly Garcia

Conclusion Subscribe to NAIS Submit Comments and Questions NLT 4/30/04