Simplifying Student Worker Payroll

Eliminate Cumbersome Stipend Spreadsheets

Students electronically record their work-time daily to eliminate the risk of working over the limits set forth by the University, as well as to help maintain an accurate recording to adhere to Grant contractual provisions. Web Time Entry

Student/TES Workers Student Workers and TES Workers are not permitted to work in more than one department at a time. ALL employment paperwork must be completed by the Student/TES prior to beginning work whether paid by web time entry OR stipend. Student Workers may work up to 25 hours per week during a semester and up to 35 hours per week (or 40 if that is the normal weekly hours within that department) during semester breaks. If an exception is needed, it must be discussed and approved by Payroll first.

Temporary Employment Service Add/Change Form – if the employee is being paid more than minimum wage you will need to provide a rate justification. Employment Paperwork

Web Time Entry is the default method automatically assigned to the worker allowing for: Greater oversight of the hours spent on the project; A means of documentation and justification for payment; Assurance that the worker stays within the parameter’s established by the University; o Allowable work hours o Working for only one department Workers are paid in “real time” for their work as opposed to stipend after the fact. o This helps to eliminate payments requested which fall outside of the proper fiscal year. BUD’s or another assigned individual will need to be a “Super User” to approve the electronic timesheets. All of those details should be worked out with Linda McNeil in Payroll. Why Web Time?

Additional Forms Required Direct Deposit Enrollment Form Form W-4 Form I-9 with required documentation found on page 9 of 9 “Lists of Acceptable Documents” – most often Driver’s License and Social Security Card All completed forms should be returned to Human Resources.

QUESTIONS? 101 Vera King Farris Drive, E-226 Galloway, NJ Phone: Fax: