User Names & Passwords can be obtained by submitting a SRTS to BIS Support

Account Lookup has replaced Display Account Balance Screen

2. Click binoculars in upper left hand corner to display results of account lookup 3. Right click on account line to obtain: -Account Info -Account Activity (See next two slides) 1. Enter budget number you would like to lookup, use question marks “?” for wild cards

Any item that highlights in yellow when hovered over with mouse can be clicked. More detail on transaction will appear. Typically, these are Purchase Orders (PO), Pay Vouchers (PV), Budget Transfers (BT), Budget (BG), Cash Transfers (TF) and Journal Entries (JE).

Inspecting a warrant will show vendor number, warrant number, status of warrant, and warrant total

Access Budget Report & General Ledger Report via Finance Reports/Processes

Click Budget Report Writer

Open folder in upper left hand corner, called a “report preset”

Double click budget report you would like to retrieve

1. Change dates for desired month or entire year. There is no need to change the other report options. 2. Click submit job icon 3. Close window

Return to QCC Main Menu and click Print Manager

1. Budget Report should appear on list. Double click folder to view report. 2. Delete reports no longer needed by clicking the red “X” in the upper left hand corner

Report date range Budget summary Budget # Working budget Expensed amount for report date range Expensed amount year to date Encumbrances Balance of account =working budget less expenses and encumbrances

Click General Ledger Report

Open folder in upper left hand corner, called a “report preset”

Double click general ledger report you would like to retrieve

1. Change dates for desired month or entire year. There is no need to change the other report options. 2. Click submit job icon 3. Close window

1. Return to Print Manager 2. General Ledger should appear on list of reports. Double click folder to view report. 3. Delete reports no longer needed by clicking the red “X” in the upper left hand corner

Report date range Budget summary Vendor Purchase order # Vendor # Warrant # Budget # Debits (generally expenditures) Credits