Exploring Office 2003 Vol 1 2/e- Grauer and Barber 1 Committed to Shaping the Next Generation of IT Experts. Chapter 2- Tables and Forms: Properties, Views, and Wizards Robert Grauer and Maryann Barber Exploring Microsoft Access 2003

Exploring Office 2003 Vol 1 2/e- Grauer and Barber 2 Table Design Basics Include necessary data Store data in its smallest parts  E.g., first name, last name Avoid calculated fields  E.g., birth date rather than age  E.g., employee’s date of hire rather than employee’s length of service

Exploring Office 2003 Vol 1 2/e- Grauer and Barber 3 Creating a Table Two ways to create a table:  Table Wizard is easiest  Design a table yourself Every field has a field name Every field has a data type Primary key – Makes each record unique Views: Datasheet or Design Properties – characteristics of an object

Exploring Office 2003 Vol 1 2/e- Grauer and Barber 4 New Table Screen Click on New Button Select view for new table

Exploring Office 2003 Vol 1 2/e- Grauer and Barber 5 Primary Key Table Design View Field Names Data Type Field Properties Field Descriptions

Exploring Office 2003 Vol 1 2/e- Grauer and Barber 6 Table Wizard Screen Click Create table using wizard Select Fields Select from Sample Tables Click to add selected field

Exploring Office 2003 Vol 1 2/e- Grauer and Barber 7 Table Wizard Screen (continued) Let Table Wizard set the primary key Enter name for table

Exploring Office 2003 Vol 1 2/e- Grauer and Barber 8 Create an Input Mask Click Build button Select Social Security Number Select Yes for Required property Select Input Mask Use Try It box

Exploring Office 2003 Vol 1 2/e- Grauer and Barber 9 Forms Form view  Displays completed form  Used to enter or modify data in underlying table Design view  Used to create or modify the form

Exploring Office 2003 Vol 1 2/e- Grauer and Barber 10 What They Look Like

Exploring Office 2003 Vol 1 2/e- Grauer and Barber 11 Creating a Form Controls Bound control — has data source Unbound control — no data source Calculated control — expression as data source

Exploring Office 2003 Vol 1 2/e- Grauer and Barber 12 Form Design View Unbound control Sizing handles Bound Control

Exploring Office 2003 Vol 1 2/e- Grauer and Barber 13 Form View Unbound control Bound Control

Exploring Office 2003 Vol 1 2/e- Grauer and Barber 14 Form Wizard Click New button Click Form Wizard Select Table

Exploring Office 2003 Vol 1 2/e- Grauer and Barber 15 Form Wizard (continued) Click >> to select all fields for form Click Next >

Exploring Office 2003 Vol 1 2/e- Grauer and Barber 16 Sophisticated Forms Additional controls to use on forms  Drop-down list box (using Lookup Wizard)  Check box  Option group Command buttons

Exploring Office 2003 Vol 1 2/e- Grauer and Barber 17 Lookup Wizard Select Lookup Wizard Select to type the values Enter the Majors

Exploring Office 2003 Vol 1 2/e- Grauer and Barber 18 Add New Controls Major is then added as a combo box Click and drag field from field list to form design grid View->Field List