 Goals of this session  Progress from last year on e-filed images  Discuss change in processes  Challenges in acceptance  Withdrawing students, how.

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Presentation transcript:

 Goals of this session  Progress from last year on e-filed images  Discuss change in processes  Challenges in acceptance  Withdrawing students, how to manage Student E-File

 Have we progressed from last year?.. Yes  Estimating 15-20Meg/Student  Standard categories are DSP, EDP, IEP, PSR, REP, SSR and ZIP Student E-File Conf 2012 (not REP) Conf 2013 (not REP) % Change#Custom Categories SD723201, %6 DELTA6019, %3 SD2211,27114, %14 SD8323,99930, %11 SDML2,1125, %7 SEVEN OAKS2803, %9

 WOW … 30,000 documents this year  Efficiency? Is it taking more time, has it added or reduced to our workload?  Accessibility? Are people utilizing and enjoying having this information readily available?  Scanner/Document Tips and/or concerns?  Document Quality concerns?  Signatures, Sign offs.. Problem in scanning because of signature rather than to browse/attach PC Document  Risk/Liability? Student E-File

 Change in processes  Timing of e-filing documentation, report cards, IEPs … is it taking less time as it becomes routine?  Are you getting less requests for information that is accessible in students’ folders?  Challenges in acceptance  Are there still requirements for paper copies?  Are there guidelines and/or restrictions as to what should be e-filed? Do you have options for additional information you scan in? Student E-File

Reduction in filing  In paper files there might be revision upon revision of documents all filed … or multiple copies of the same thing filed …. Different in your eFile?  Is anyone evaluating the documents to confirm? – should we file in student folders or elsewhere?  EG: Yearly document – OK to use picture. Let’s say your district does not allow you to use webform – wants signed document. Consider  Adding a Tag for all those you can use pictures  Storing the signed documents in a single folder – not per student rather than to consider the mammoth job of scanning/filing Student E-File

 Withdrawing students to other districts.. New IMG.900S to create a zip file  Are you printing off documentation?  Sending on a CD.. Nice/professionally labelled?  Not including at all? Student E-File