a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. Microsoft® Excel 2013

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a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  A macro is a sequence of commands and keystrokes that automate a routine task.  Excel macros are recorded in Visual Basic for Applications programming language (VBA).

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Macros are stored in macro-enabled workbooks.  The file name extension for a macro- enabled workbook is xlsm.  You can set how macro-enabled workbooks are opened in the Trust Center.  Macros must be enabled to be used.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. The Macros button is on the View and the Developer tabs. The Macro dialog box lists existing macro names.

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a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. Macros can be edited in the Visual Basic Editor. The shortcut to open the Visual Basic Editor is [Alt + F11]. Code window Project Explorer Properties window

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. The first lines in a macro include the macro name and comment lines. A subroutine macro is run from within the workbook. Comment lines are preceded by an apostrophe and shown in green. A keyboard shortcut may also be indicated.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Spaces and punctuation are part of the macro code and should not be changed.  Simple format and text changes are relatively easy to determine.  You must resave the workbook to save edits made in the Visual Basic Editor.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. You can change the font size by keying a new size. Add text by clicking to place an insertion point and keying the new data.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. You can insert your own comment lines in a macro. Key an apostrophe to precede the line.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. Choose File and Print from the Visual Basic Editor menu to print macro code.

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a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Macros are recorded and saved in a macro-enabled workbook.  You first name a macro and then perform the actual steps for the task.  A macro is usable whenever the workbook is open.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. The Macros button is on the View command tab. The Code group is on the Developer command tab. There is a Record Macro button in the status bar.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Macros names must begin with a letter.  Macro names cannot include spaces or special characters.  All macro shortcuts include [Ctrl].  You should use uppercase letters for keyboard shortcuts.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. In the Record Macro dialog box, you can name the macro, assign a shortcut, and key a description.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Special-purpose macros are used with one workbook and should be stored in that workbook.  General-purpose macros can be stored in a workbook that contains only macros. Anytime this workbook is open, any other open workbook can use its macros.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved. While you are recording a macro, the status bar shows a Stop Recording button. Click this button when you complete the steps. There is a Stop Recording button on the Developer command tab.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  Macros are recorded with absolute or relative references.  The Relative References button is an on/off toggle.  With relative references, the macro records pointer movement commands.  You must position the pointer before running the macro.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  With absolute references, the macro records ending cell addresses.  Pointer movement is not recorded.  The pointer can be anywhere when the macro is run.

a lesson approach © 2011 The McGraw-Hill Companies, Inc. All rights reserved.  After your finished typing the notes, complete Exercise on page  Add a header with the following:  NameLessonExercise 23