Identifying, Creating, Managing and Preserving Home-Grown Collections Leticia Camacho, BYU, Business Librarian Shellie Dean, BYU Copyright Licensing Office Rebekah Sykes, BYU Scholars Archive Manager Utah Library Association Annual Conference, 2009 Utah Libraries: Turning up the Volume! Thursday April 23, Room 200A South Towne Expo Center, Sandy, Utah

Identifying & Preserving Unique Collections Why? Local/regional interest Important content Cultural heritage Unique to the university User demand Customer needs Cost versus benefits

Things to Consider… Technology Staff Copyright Length

BYU Marketing Research Studies Reasoning: Customer need/Student interest Professor Support Technology Available Library Support Business Librarian can provide maintenance Considerations: A unique collection Small enough in scope to be easily accomplish Student and Faculty Interest Leading to other projects

Copyright Issues Process ◦ Permission needed from student authors and companies

Draft and mail letter

Keep track of all correspondence and permission granted and denied

Copyright Issues Issues with contacting companies ◦ Finding addresses ◦ Outdated contacts ◦ No response ◦ Didn’t grant permission

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Digitization Issues 54 marketing projects Approximately 40 hours of student work Scanner with feeder used for spiral-bound projects ◦ HP Color LaserJet ◦ PDF created with Adobe Acrobat Professional 8 Book scanner used for hard-bound projects ◦ Atiz Book Drive DIY ◦ Export files to PDF Page Adjustments OCR (text recognition) Reduce file size

Database Creation Issues CONTENTdm Metadata PDFs Upload material WordPress New collection

Use existing Medatada when Possible

Thank you! Shellie Dean Copyright Licensing Office Brigham Young University (801) Rebekah Sykes ScholarsArchive Manager Brigham Young University (801) Leticia Camacho Management & Accounting Librarian Brigham Young University (801)