VHF Redundant System Request for Proposal Pre-Proposal Conference April 7, 2011 Steve Webb, IDOA Strategic Sourcing Analyst

Agenda General Information Purpose of RFP Scope of RFP Key Dates Proposal Preparation Proposal Evaluation Minority and Women’s Business Enterprises Question and Answer Session

General Information Sign-In Sheet for Attendees Sign-In Sheet and PowerPoint will be posted on State’s Solicitation Website Hold questions until the end of the presentation All questions must be submitted in writing by April 13 th

Purpose of the RFP The purpose of this RFP is to select one or more vendors that can satisfy the State’s need to comply with the Federal Communications Commission’s (FCC) Narrow Band Mandate due December 31, 2012 with respect to a Statewide VHF remote base System operated by IDHS on MHz, simplex

Scope of RFP IDHS operates a statewide VHF backup system comprised of eleven stations operating simplex on MHz in remote base operation under 2 FCC call signs These are linked via the IPSC microwave system to the console located in the Indiana Government Center South, Room W-046

Scope of RFP The IDHS seeks to have the transceivers and associated equipment replaced, modified, converted, or adapted to make a seamless transition from the present wideband operation to narrowband This will require that the equipment be able to operate in either mode for some period of time prior to December 31, 2012 – Target being June 30, 2012 All equipment must be rendered incapable of wideband operation prior to January 1, 2013

Scope of RFP The IDHS seeks to have a voter system installed on the system The IDHS further seeks a capability to communicate with other state and local agencies in the Public Safety VHF Band on multiple “interoperability channels” Baseline is $200,000 to be FCC compliant Responses should demonstrate capabilities outlined in the Scope of Work Section 1.4 Contract Term is 2 years from the date of contract execution

Key Dates ActivityDate Issue of RFP March 31, 2011 Pre-Proposal Conference April 7, 2011 Deadline to Submit Written Questions April 13, 2011 Response to Written Questions/RFP Amendments April 19, 2011 Submission of Proposals May 4, 2011 The dates for the following activities are target dates only. These activities may be completed earlier or later than the date shown. Proposal Evaluation TBD Proposal Discussions/Clarifications (if necessary) TBD Oral Presentations (if necessary) TBD Best and Final Offers (if necessary) TBD Contract Award June 30, 2011

Proposal Preparation Transmittal Letter Use the templates provided for all answers –Attachment D (Cost Proposal) –Attachment E (Business Proposal) –Attachment F (Technical Proposal) Do not alter templates – reference attachments in the answer space provided Confidential information must be submitted separately in both hard and soft copy

Proposal Evaluation Summary of Evaluation Criteria: 1. Adherence to Mandatory Requirements –Pass/Fail 2. Management Assessment/Quality (Business & Technical) –35 points 3. Cost (Cost Proposal) –20 points 4. Indiana Economic Impact –15 points 5. Buy Indiana –10 points 6. Minority (10) and Women Business (10) –Subcontractor Commitment 20 points * 100 Total Points

Minority and Women’s Business Enterprises Charles Hill, IDOA M/WBE Division Goals for Proposal –8% Minority Business Enterprise –8% Women Business Enterprise

Minority and Women’s Business Enterprises BidderMBE %PointsWBE %PointsTotal Bidder % % Bidder 26.0 % % Bidder 38.0 % % Bidder % % Bidder 50.0 % %0.0

Additional Information IDOA PROCUREMENT LINKS AND NUMBERS BUYIN (8946) For Vendor Registration Questions For Inquiries Regarding Substantial Indiana Economic Impact A. Link to the developing “one stop shop” for vendor registry with IDOA and Secretary of State. B.Secretary of State of Indiana: Can be reached at (317) for registration assistance. C.See Vendor Handbook: Online version available at D.Minority and Women Owned Business Enterprises: for table of IDOA certified MBEs and WBEs. For more WBE’s information E.RFP posting and updates: Go to (select “State of Indiana Opportunities” link) Drag through table until you find desired RFP/RFI number on left-hand side and click the link.

Questions and Answers

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