Technology and Advising: A Career Services Model for Doing a Lot with Very Little

Andy Axsom, MBA Director of Student Development Jimmy Renfro, M.Ed. Assistant Director, Career Services Lauren Griffin, M.S. Coordinator, Career Services Who We Are

The Advising Process

UNTHSC Overview Texas College of Osteopathic Medicine Graduate School of Biomedical Sciences School of Public Health School of Health Professions Physician Assistant Studies Physical Therapy UNT System College of Pharmacy

UNTHSC Degree Offerings School Degree #1 Degree #2 Degree #3 Degree #4 TCOMDO-1970 GSBSMS-1993PhD-1993 SPHMPH-1996DrPH-1999MHA-2009PhD-2010 SHPMPAS-2000DPT-2010 College of Pharmacy PharmD Fall 2013 MD School MD (under development)

Enrollment Trend – Historical FY 2009

Overview of Residency Application AAMC – American Association of Medical Colleges ACGME – American College of Graduate Medical Education AOA – American Osteopathic Association ERAS – Electronic Residency Application Service MSPE/Dean’s Letter – Medical School Performance Evaluation NRMP – National Residency Matching Program

Number of contacts Increased class size Growing complexity of residency programs/specialties Higher level of student expectation Creation of Career Services office with dedicated advising Dean’s Interview/MSPE process Advising Implications

Advising Trends

Anatomy of a Dean’s Letter 1. Identifying Information/Unique Characteristics (from ‘Student Profile’/CV) 2. Academic History/Academic Progress (from Transcript/Curriculum) Clinical Comments – Final Evaluation “Summative” rather than “Normative” comments 3. Dean’s Summary (from Interview and Profile) Career Services ‘ERAS’ Page Career Services ‘ERAS’ Page Online Sample > Career Services ‘ERAS’ PageCareer Services ‘ERAS’ Page

Advising Roles Dean’s Office Residency Counseling – formulating a strategy for applying to residency Dean’s Interview – defining career goals and medical specialty Career Services Facilitating Dean’s letter process Maintaining application documents Advising on ERAS process Medical Student Fill out student profile Schedule Counseling and Interview

Universal Log-In

Dean’s Letter System Dashboard

Interview Scheduling

Dean’s Letter Student Profile

FERPA Protection Page

ERAS Profile Mirroring

Optimize Use of In-House Technology Minimal expenditure No license agreement In-house team to tailor it to our needs Universal to entire university system Eliminates steps in the process [instead of adding] Can pull data from EIS, Clinical Comments, OrgSync API Students don’t have to learn another system

Maximize Student Engagement Meeting students “where they are” Student schedules are not necessarily 9-5 Can be accessed from anywhere with internet access Cuts out details – allows time for other presentations Leverage growth Allows our office to reach out to other programs Remote site students Office growth