Microsoft® Access 2013. Generate forms quickly 1 Modify controls in Layout View 2 Work with form sections 3 Modify controls in Design View 4 Add calculated.

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Presentation transcript:

Microsoft® Access 2013

Generate forms quickly 1 Modify controls in Layout View 2 Work with form sections 3 Modify controls in Design View 4 Add calculated controls to a form 5 Print/save forms 6 2

3

 Forms can be designed to display an entire record on a single screen  A form can be designed in an attractive format with fonts, colors, shading and images  You can design a form to match paper documents  A form can include calculations, functions, and totals  A form can display data from more than one table 4

Exercise 7-1  The quickest was to create a form is to use the Form Wizard  When using the Wizard :  You select the dynaset(s)  Select the fields  Select the layout  Select the style  Note: The fields may be from multiple tables or queries as long as a relationship exists 5

Exercise 7-2  You can create a Form using the Forms Tool  Forms Tool Types:  Simple Form  Split Form  Multiple Items Form 6

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Exercise A control is a database object that displays data, performs actions, and allows you view and work with information. A control enhances the visual appearance of the interface, such as labels and images. Controls can be bound, unbound, or calculated.

9 A bound control is a control whose data source is a field in a table or query. You use bound controls to display values from the source recordset. The values can be text, dates, numbers, Yes/No values, pictures, and even graphs. An unbound control is a control without a source recordset. You use unbound controls to insert lines, symbols, or static pictures onto the form. A calculated control is a control whose data source is an expression rather than a field.

Exercise A control layout is similar to a table in which each cell is a control. A control layout has two controllable features: padding and a margin. Control padding is the space between the gridline of the form and the control. Control margin is the specified location of information inside a control.

Exercise 7-4 Figure

Exercise 7-4 Figure

Exercise 7-4 Figure

Exercise 7-4 Figure

Exercise 7-5 Figure Control layouts are like Tables in Word and PPT You can insert columns and split and merge cells

Exercise 7-6  A form can have multiple control layouts  Tabular layout  Arranged in rows and columns like a spreadsheet  Stacked Layout  Arranged vertically like you might on a paper form 16 Figure 7-7

Exercise 7-7 Figure You can set the tab order to determine the movement of the insertion point through a form

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Exercise The five form sections are: Detail Section is part of a form or report that displays data once for every row in the record source. Form Header Section is a section of a form that displays once at the beginning of a form. Form Footer Section is a section of a form that appears once at the end of a form. Page Header Section is a section of a form that displays at the top of each printed page. Page Footer Section is a section of a form that displays at the bottom of each printed page.

Exercise 7-9 Figure

Exercise 7-9 Figure

Exercise 7-9 Figure

Exercise 7-10 Figure You can use the label tool to enter text or titles in a form

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Exercise Figure 7-15 Design View provides a more detailed view of the form’s structure You can view the Header, Detail, and Footer Sections Records do NOT display in Design View

Exercise 7-11 Figure

Exercise 7-12 Figure

Exercise 7-12 Figure

Exercise The Picture Size Mode settings for an image include the following: Clip Mode sizes an image to its original size. Stretch Mode sizes an image to fit the control without regard to the proportions of the original image. Zoom mode sizes an image to fit the control while maintaining the proportions of the original image.

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Exercise 7-15 Figure

Exercise 7-16 Figure

Exercise 7-16 Figure

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Exercise When printing a form, the Page Header section and Page Footer section will print on each vertical page. If a form is wider than the paper width, a single page of the form may print on two or more pages of paper. You can change the width of the form and the margins of the page to optimize the print quality of a form.

Exercise 7-17 Figure

Exercise When printing a single record, you must first select the record through the form. You cannot select to print a single record through the Options in the Print or Print Preview commands.

Exercise 7-19 Figure Multiple Records Selected

Exercise 7-20 Figure