This information is the property of Digital Management and may not be copied or redistributed without written permission. ADVANCED MOBILITY WORKING GROUP – REPOSITORY TASK FORCE Weekly Sync 4/13/12 David Yang/Sandi Van Valkenburg ET SIG Liaison

This information is the property of Digital Management and may not be copied or redistributed without written permission. Agenda Update Objectives Roles and Responsibilities Schedule Action Items and Owners DMInc.com 2

This information is the property of Digital Management and may not be copied or redistributed without written permission. Update Requirements –Final matrix completed Content Strategy –Draft sent out for comment –May need to revise Adoption Plan –Draft sent out for comment Schedule Working Session 2 –Kickoff of design phase Platforms: Ning.com, Alfresco, Jive, existing Sharepoint DMInc.com 3

This information is the property of Digital Management and may not be copied or redistributed without written permission. Task Leads Report Requirements Lead: Colleen Connolly Design Lead: TBD Development Lead: Chris Perry Adoption Lead: Sandi Van Valkenburg Content Strategy Lead: Gadi Site Administration: TBD DMInc.com 4

This information is the property of Digital Management and may not be copied or redistributed without written permission. Schedule DMInc.com 5 ItemAction Item PredecessorBeginEndNotes 3Identify participants for requirements gathering 3/93/16Done 5Requirements Defined and Prioritized 3/94/6Completed 4/11 7Software/Environment Analysis 3/304/13This is looking at other potential environments/tools etc. 8Develop Content Policy/Taxonomy 54/134/27 9Design/Approval (Prioritize functionality) 5,6,74/134/27High level design could be presented at Spring Mobility Event 10Development/Testing 94/275/18 11Content Load 8,105/186/5 12Develop Adoption Plan 5,6,73/93/30 13Execute Adoption Plan – Pre Release 3/306/5 14Initial Release – MOC 6/5 15Execute Adoption Plan – Post Release 6/5

This information is the property of Digital Management and may not be copied or redistributed without written permission. Action Items and Owners DMInc.com 6 Action ItemOwnerDue DateNotes Develop requirements document CC4/6 Done Develop Adoption Plan SV3/30 First draft completed Group Interviews KC4/2 Done Hosting Options CP4/13 Schedule working session DY4/13 Sometime week of 4/23

This information is the property of Digital Management and may not be copied or redistributed without written permission. Meeting Minutes - 3/23/12 Attendees: David, Sandi, Gadi, Kelly, Jacqueline Reviewed notes from AWMG, Don Arnold is no longer POC for Mobility Agora or for POCs, this is John Shaw John Shaw has indicated that ACT-IAC will be moving from SharePoint platform, with the organization entertaining options such as Drupal, ACT-IAC would like to stay away from in kind donation for the next evolution, and does not want product branding on the site to be Our requirements gathering group should include John Shaw and Don Becker in the process The AMWG has concern that establishing a site in something like Drupal will take longer than what we are looking for, and wants to know what other options are out there (Jive was mentioned) Colleen/Jacqueline have list of potential interviewers, would like to interview as group if possible, feels that this would provide better feedback and requirements The date for finishing requirements gathering was moved to 4/6 as the group did not feel that a week was enough to get all interviews done Sandi will send over the adoption plan to David by Wednesday (originally said Tuesday, but I forgot I am out Mon / Tue). David will distribute the document through the group for comment Gadi has completed the first draft of the content management strategy and has provided this to David and Colleen, they will work together during the requirements gathering process, David will send the document out to the group for comment. DMInc.com 7

This information is the property of Digital Management and may not be copied or redistributed without written permission. Objectives Assemble a task force with clear roles and responsibilities –Establish a project schedule Conduct an environmental scan of existing repositories/portals –Build vs. Buy: use existing or leverage new technologies/platforms Conduct stakeholder and user interviewers Define business and technical requirements Design or customize a user-centric interface –Ensures adoption, minimizes training Develop or customize a solution Testing and Rollout –Including outreach and training DMInc.com 8