Contract Closeout; Why does it Have to be so Difficult? Karen Glogowski CPPM

February 19, 2016Briefing Title/Disclaimers2 Contract Closeout Goals:  Discuss Issues experienced in the Contract Closeout Process.  Discuss Lessons Learned  Discuss Best Practices in Contract Closeout

Contract Closeout Notification Who notifies Property Management? Is Property Management notified consistently? What happens upon notification? February 19, 2016Briefing Title/Disclaimers3

Contract Closeout Inventory  Where is all that Property?  What happened to all those people who used to work on that program?  Cross Utilization on current contracts February 19, 2016Briefing Title/Disclaimers4

Contract Closeout  Assigning any new property requires signature from gaining and losing custodians.  Mandatory training for all employees who have property in their name that outlines their responsibilities.  Future state will include informational posters with how to’s and what to do if’s. February 19, 2016Briefing Title/Disclaimers5

Contract Closeout Contract Closeout Team  Procurement-Responsible for closing all PO’s including those with subcontractors  PP&C-Responsible to ensure that all material under the contract has been properly dispostioned.  Shipping-Requesting Government Bill of Lading and ensuring all product has been shipped.  Finance-Closing all charge numbers accountable to the contract. February 19, 2016Briefing Title/Disclaimers6

Contract Closeout Team Cont. Engineering-Processing equipment for disposal or requesting it be transferred to a follow-on contract. Program Management-Ensure all contract related activity has been completed and translate any additional need of equipment. Contracts-Provide closeout notification and coordination of requests to the customer. Comsec/Security-proper disposition of all classified property as required by security regulations. Depot-Coordination and disposition of any property and is managed by the logistics management system. February 19, 2016Briefing Title/Disclaimers7

Contract Closeout How do I fix this?  Contract Closeout Team  Training, Training, Training  Transaction Based Inventory  Communication February 19, 2016Briefing Title/Disclaimers8

Contract Closeout Questions/Discussion February 19, 2016Briefing Title/Disclaimers9