Coonara Community House Elluminate Live Classroom Orientation

This orientation session introduces you to the Elluminate Live! classroom Click through the slides to work through them consecutively or click on a link in the next slide (Index) to take you to a particular slide. Each slide has a link back to the Index and a forward and backward arrow which take you to the next slide and the previous slide so you can navigate your way around the presentation. By the time you reach the end you will have a good idea of how it works – enjoy! About This Presentation 2

Index 4.Getting into ElluminateGetting into Elluminate 5.Adding JavaAdding Java 6.You only need to set up onceYou only need to set up once 7.How to Set Your Connection SpeedHow to Set Your Connection Speed 8.Checking your Speaker and microphone setupChecking your Speaker and microphone setup 9.Select your audio output device (headset)Select your audio output device (headset) 10.How to set up your audioHow to set up your audio 11.Select your audio input device (microphone)Select your audio input device (microphone) 9.Setting your speaker volumeSetting your speaker volume 10.Setting your microphone levelSetting your microphone level 11.The class beginsThe class begins 12.The view inside the classroomThe view inside the classroom 13.Raising Your HandRaising Your Hand 14.Using Emotion Mood IndicatorsUsing Emotion Mood Indicators 15.Using Audio to TalkUsing Audio to Talk 16.Adjusting Audio LevelsAdjusting Audio Levels 17.Using Audio - Recognising Who is TalkingUsing Audio - Recognising Who is Talking 18.Using Text ChatUsing Text Chat 19.Directing Your ChatDirecting Your Chat 20.Using the WhiteboardUsing the Whiteboard 21.Whiteboard ToolsWhiteboard Tools 22.Using the Whiteboard ToolsUsing the Whiteboard Tools 23.Viewing PresentationsViewing Presentations 24.Printing the WhiteboardPrinting the Whiteboard 25.Saving the whiteboardSaving the whiteboard 26.How to leave a Session CourteouslyHow to leave a Session Courteously 27.Where to Find HelpWhere to Find Help 28.If you miss a sessionIf you miss a session 3

Getting into Elluminate 1.Click on the link sent via the wiki. The following image appears Slide 4 2.Type your name and click the LOGIN button. Back to Index

Adding Java Java will begin downloading automatically. If it doesn’t you may get a message asking you to OK for it to be downloaded. In that case click OK or do whatever your browser tells you as Elluminate requires java to be able to open. Any other problems click on this link to get the free download before you go any further. Slide 5 If nothing appears to be happening, your browser may be set to stop popups. Look at the top of your screen and you will see a pale yellow box going all the way across your screen warning you that it requires your OK to keep downloading. Enable this by clicking on the box and doing whatever it tells you. Then java should start to download. Back to Index

You only need to set up once! Setting up first time can take a while so best to try to get it set up before the first session. You only have to do the whole setup once. When it is on your computer, next time you click on the link it will only take a few seconds to get into the classroom depending on the speed of your internet connection. The Department of Education and early childhood development site has some reall really good information about setting up elluminate and also a video which some of you may find more useful than this powerpoint. You can actually go into their training room to play or you can click on our link and go into Coonara’s room at any time. /start.htm Slide 6 Back to index

Setting your connection speed When you join the session, the first thing you need to do is to set your connection speed so that Elluminate Live! can efficiently manage the data that it sends and receives. This only needs to be done once because Elluminate will remember the setting the next time you join a session. On a PC, select Tools > Preferences > Session > Connection. On a Mac, preferences are found under the Elluminate Live! menu. Click APPLY Back to Index 7

Checking your Speaker and Microphone Setup Prior to Joining Your Session Make sure all the cable connectors are securely plugged into the correct sockets. Are your speakers functioning? Check the speaker's indicator light. Do your speakers have power going to them? Are they plugged into a power source? Are the batteries charged? Make sure that the power switch on your speaker is turned on and the volume is set. If your microphone has a switch, make sure that it is on. Do you have the correct drivers for your sound card? If you can hear normal sounds through your speakers it should be OK. Still not working? Phone Lynne Back to Index 8

Select Your Audio Output Device (Headset) You may have more than one device that can play audio received from others (e.g. speakers). Select the desired output device. If it is an unplugged USB device, plug it in, and wait for the system to recognize it by highlighting it. Click the Refresh button to add the device to the list if necessary Click OK Back to Index 9

How to set up your Audio Checking your Speaker and Microphone Setup during Your Session Elluminate Live!™ provides a utility to configure your audio settings. You can access this utility at anytime during your session from Tools → Audio → Audio Setup Wizard... A series of panels will guide you through the steps. Back to Index 10

Select Your Audio Input Device (Microphone) Now, select the microphone you use to send your audio to others during the session. If you are using a USB microphone, (they all are these days) plug it in, wait a few seconds, then click the Refresh button. Select the device and click OK. Back to Index 11

Setting Your Speaker Volume Click the Play button to hear a short recording. While this plays, adjust the speaker volume slider to a comfortable listening level. Then click "Yes". (Obviously you will have your headset on at this time!) Back to Index 12

Setting your Microphone level Next, test your microphone by recording your voice. Click the Record button and speak into the microphone. Adjust the slider so that it mostly shows green. Click Stop. Listen to your recorded voice and confirm that your microphone is working properly. Choose Multiple Talkers only if you are using a room microphone with more than one participant. Back to Index 13

The class begins! Back to Index 14

The view you get once inside the classroom The classroom has four main windows Back to Index 15

Raising your hand To ask a question, raise your hand using the button in the Participants window. Back to Index 16

Using emoticon mood indicators At any time, or in answer to a question, you can click on any one of the emotion indicators to provide feedback to the moderator. It also recognises the usual keyboard shorcuts for emoticons eg :) will turn into a smiley face. Back to Index 17

Using audio - Talking Click the Talk button or use the hot key of Ctrl+F2 when you want to speak. The Talk button turns yellow while your audio is activated. When you are done talking, click the Talk button or Ctrl+F2 to release your microphone. Remember to always release your microphone after talking so others can reply. By default, only one person can speak at a time. The moderator can increase it up to four simultaneous speakers (but may choose not as it can get confusing). Back to Index 18

Using audio – Adjusting Audio evels Use the Microphone and the Speaker sliders to adjust the volume for your microphone and speakers. The gauges below the sliders show the audio levels when you or someone else is speaking. Use the following guidelines to set your Mic slider when you are speaking: Microphone too soft Microphone just right Microphone too loud Back to Index 19

Using audio: Recognising who is talking The microphone icon in the Participants Window displays a yellow halo around the microphone of the person who is speaking. Back to Index 20

Using text chat Type your message in the chat box and then click Send or hit Enter on your keyboard Back to Index 21

Directing your chat You can send your message to everyone in the session, just the moderator, another participant or several participants. Depending on the session configuration, your moderator may see all the messages sent in the Chat area, including private messages that you send to other participants. The eye icon indicates that private chat is supervised by the moderator. Back to Index 22

Using the whiteboard The whiteboard is where you can view a presentation or collaborate using the whiteboard tools. Back to Index 23

Whiteboard Tools The whiteboard tools are located on the side of the whiteboard. To use a tool, click on it to make it active. Once a tool is selected, you can change the various properties using the colour palette and menus available at the bottom of the whiteboard. Back to Index 24

Using whiteboard tools Back to Index 25

Viewing Presentations The moderator controls how you view the presentation, so all you need to do is watch, listen, participate, and learn. When the Follow Moderator option is checked, you will see only the screen that the moderator has selected and the arrows are greyed out. When the Follow Moderator option is de-selected, use the forward and backward arrows of the whiteboard to navigate through the screens. (Not often used) Back to Index 26

Printing the whiteboard You may wish to print off the slides on the whiteboard for later viewing at your leisure You can print the whiteboard screens directly from Elluminate Live! Click File/Print/Whiteboard If you want to print the text chat, its easier to copy and paste it into a Word document and then print it out. Back to Index 27

Saving the whiteboard You can save your whiteboard screens to a file that you can review later. The screens can be saved in three formats: as a whiteboard (.wbd) file or as a whiteboard PDF (.pdf) file or individually as images files (.png) The text messages during the session can also be saved as a text (.txt) file. The Whiteboard menu option will be grayed out if the moderator has protected the whiteboard content. Back to Index 28

How to leave courteously Click this icon to indicate that you have stepped away from the session. Eg getting a drink etc. The tutor can see you are not physically present although you are still shown as “in” the classroom. This is a good idea if you have to leave temporarily because it means you do not have to go though the reconnection procedure again & people will know not to ask you a question or try to talk to you. Disconnects you from the session. This command changes to a Connect button when you are disconnected from a session. Elluminate will remain open on your screen but you will have exited the classroom & your name will have gone from the participant list. To re-join the session, click the Connect Button. You can also leave the session permanently by clicking on the red X at the top RHS of the screen. In this case. Elluminate shuts down completely. Connects you to the session. This command changes to a Disconnect button when you are connected to a session. Back to Index 29 If you find that you have “dropped out” and cannot hear anything or things don’t appear to be happening, click the connect button to reconnect or leave the room and log in again. This sometimes happens if your internet connection is a bit weak.

Help! Congratulations! You have successfully completed the Coonara Elluminate Live! Orientation Session. You are now ready to connect to your session and enjoy your online classroom experience. If you have any problems getting into the classroom or managing things in there stay calm & follow these steps: Read your directions again before contacting Lynne Try again If still no luck, then contact Lynne on her mobile BUT ONLY IF THIS IS DURING AN ACTUAL SESSION. Please be patient – the phone may be engaged as she is assisting another student. For help setting up Elluminate prior to the session or at any other time, contact Lynne on or message her through the wiki. For help getting into the online classroom during a session ONLY, phone Students please do not use Lynne’s mobile for anything else. Phone Coonara or contact her by or wiki as above or phone Coonara on Back to Index 30

If you miss a session Common courtesy applies as for every other class. Please contact Coonara & leave a message for your tutor well before 4.30 pm of the day of the session to say you are not able to participate. If you miss a session and there is an assessment completed during that session, you will need to contact your tutor and find out how you can complete that assessment on your own. It is your responsibility to catch up on what you missed! There will be a recording made of the Elluminate session and a link to it will be put up on the LINKS page on the class wiki. Click on the link and you will be able to watch & listen to the whole session but not be a participant. Back to index 31