KRONOS 5.1 Move Transfers

Move Transfer/Account Override: This function can be used to charge hours worked by an employee to another departmental FRS account number. For example if an employee works overtime hours for another department, then the supervisor can move the overtime hours to the FRS account of the department that agreed to pay for the overtime. This function can also be used if an employee works on a special project which is being paid for using a separate FRS account number. Introduction

After reviewing this presentation, you will be able to:  Move hours from FRS account XXXXXX to FRS account YYYYYY  Undo a Move transfer Objectives

How to Do a Move Transfer

Step 1 - Enter employee’s timecard – Click on the Totals & Schedule tab

Step 2 - Highlight the pay code you need to Move -Right click with your mouse - Click on MOVE box (Please note: You cannot move the Hours Total Worked. You can only move specific pay codes eg-007, 170 and so on)

Step 3 - A new window opens called ‘Move Amount’

Step 4 – Click on Down arrow to Enter Pay Code in TO box This pay code MUST BE the exact same pay code that is reflected at the top of the window in the From box.

Step 5 - Enter the Amount of hours you would like to charge the FRS account for (This can either be the total # of hours in the pay code or some of the hours)

Step 6 - Enter the Effective Date This can be any weekday that is in the pay period including the last day of the pay period.

Step 7 - In the Transfer box, drop down and click on SEARCH (Please note: You will only need to do a Search if you do not see the correct account already listed)

Step 8 – A new window opens called ‘Select Transfer’

Step 9 – Click on the ACCOUNT button

Step 10 – Type in the 6 digit FRS account number you are moving the hours to - Click OK (You can also select your account # from the list of Available Entries on the left)

Step 11 – Add Comments as needed – Click on Comment tab – Select appropriate comment – Click OK

Step 12 – Your account number should be showing in the Transfer bar - Click OK in the Move Amount window

Step 12 – Click SAVE in the timecard

Step 13 – Click on MOVED AMOUNTS - To view the from/to accounts, from/to pay codes, comments and effective date of transfer

How to Undo a Move Transfer

Step 1 – Click on MOVED AMOUNTS

Step 2 – Highlight the Move Transfer you would like to Delete – Right click with your mouse-Click DELETE

Step 3 – Click YES here

Step 4 – Click SAVE (The Moved Amount tab should disappear)

ELECTRONIC TIMEKEEPING You may print these instructions for future reference by selecting the File Print Option. THANK YOU PAYROLL OFFICE 760 Gables One Tower Locator Move Transfers in KRONOS 04/09