PAPERWORK. Required Paperwork Letter of Request Chain of Custody Record.

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Presentation transcript:

PAPERWORK

Required Paperwork Letter of Request Chain of Custody Record

Letter of Request Must be included with every case sent to MSL. Must be signed by someone with the proper signing authority (command- designated; “By direction”)

Letter of Request Additional Case Information Comparison required? If so, what case should it be compared to? Whether it is an ID-only case Whether or not it only needs to be prepared, but not yet analyzed If it is an Notice of Violation “ticket” case

Regular, Priority, or RUSH Analysis? Regular – 3-5 business days Priority – Large expenditure of Oil Spill Liability Trust Fund or RP questions the extent of the spill (1-2 business days) RUSH – Detention of vessel/personnel or extreme public interest / media coverage (ASAP, outside normal business hours)

Chain of Custody Most important document (s) Required for every case MSL must receive the original Chain of Custody begins with the sampler

MST3 John White MST2 Mark Simmons MST3 John White 20MAR07 21MAR , 2, 3 MST3 Stacey Ellis MST3 Paul Jones MST3 Stacey Ellis 4 and MAR MAR STORAGE TRANSPORT ANALYSIS

Chain of Custody MSL recommends that each unit have a designated Sample Custodian and a designated Assistant Custodian. “Relinquished” date and time needs to be the same as “Received” date and time. Use the same numbering system on the COC that you used on the jar labels.

Chain of Custody Samples must be: “Relinquished” to MSL on COC & “Shipped” to MSL in MISLE Tracking

*1. Choose each sample *2. Click “Oil Sample Tracking”

DATE SAMPLE ACTUALLY SHIPPED Shipped Marine Safety Laboratory MSL Sample Custodian CGMSL FEDEX/DHL/ETC. ############ SAVE

Common Discrepancies Letter of Request not signed. Chain of Custody Record not the original. Chain of Custody Record “Relinquished” and “Received” times do not match. Samples entered into MISLE but not “shipped” to the MSL (tracking).

Any Questions?