Chapter 3 Graphs and Charts

Agenda Chart Object linking and embedding

Chart Definition Type Creation –Chart Wizard, and F11 Modification Multiple data series –Rows versus columns

Definition A graphic representation of data in a worksheet Chart elements –Category labels: descriptive text entries –Data points: numeric values –Data series: a grouping of data points

Type Pie, exploded pie, and three dimensional pie charts –Display proportional relationships Column charts –Display numbers rather than percentages Bar charts –Display numbers horizontally Line charts –Display time-related information Stacked column charts –Display totals by category instead of each individual data point –Plot each data point as part of a whole –Compare totals by category

Creation Two methods –Embed chart in worksheet Sizing handles allow you to size, move, copy, or delete an embedded chart –Create in separate chart sheet A change in the data instantly updates the chart(s) created on that data

Chart Wizard Select the cells that contain the data and category using ctrl key Click the Chart Wizard button on the standard toolbar –Select the chart type –Check the data series –Complete the chart options –Choose the location

Modification Chart toolbar: to add labels, change the data type, or format the chart –Tool menu, customize, toolbars, chart Drawing toolbar: to add text boxes, arrows and other objects for emphasis Format the data series –Right click one of the data series

Multiple Data Series Purpose: to see individual data points rather than totals Data series in rows or columns –The same data points plotted with different grouping

Rows Versus Columns Data series in rows –First row is used for category labels –Remaining rows are used for data series –First column is used for the legend text Data series in columns –First column is used for category labels –Remaining columns are used for data series –First row is used for legend text

Worksheet Operation Hide or unhide –Format menu, sheet Move –Select and drag –Right click the name tab of the worksheet Copy –Press Ctrl key with select and drag –Right click the name tab of the worksheet Rename –Double clicks –Right click the name tab of the worksheet

Object Linking and Embedding Create a document in one application containing objects from another application Embedded object is stored in the document –An Excel chart becomes part of the Word document Linked object is stored in its own file –Update any change by edit menu, link

Points to Remember Chart –Definition –Type –Creation: Chart Wizard, and F11 –Modification –Multiple data series Object linking and embedding

Assignment Practice exercise 5 and 8 Due date: