NEW GRANTS MANAGEMENT ENTERPRISE (GME) Completion Reports and User Access

For More Information Contact: Grants Management Division (602) or Visit: for recording of this Webinar and other materialshttp:// Welcome! ADE Grants Management Division 6/19/14

What the Attendee Sees

Using the GoTo Panel Open and hide your control panel Join audio: Choose “Mic & Speakers” to use VoIP Choose “Telephone” and dial using the information provided Submit questions and comments via the Questions panel Note: Today’s presentation is being recorded and will be provided within 48 hours. Your Participation ADE Grants Management Division 7/16/2013

Questions Please continue to submit your text questions and comments using the Questions Panel Please raise your hand to be unmuted for verbal questions. For more information, please [insert contact information] Note: Today’s presentation is being recorded and will be provided within 48 hours. Your Participation ADE Grants Management Division 7/16/2013

Completion Report Overview Expenditure Reporting Supplemental Program Data Forthcoming County Business Manager Role/Approval ADEConnect Entity Administrator Brief Overview User Access Administration Within GME Webinar Agenda ADE Grants Management Division 6/19/14

Completion Report Basics Available July 1 st Regardless of Project End Date Cannot be initiated until all pending reimbursement requests are “Paid” All amendments/revisions completed Cannot be submitted to ADE until County approves (if applicable) Initiates disbursement automatically ADE Grants Management Division 6/19/14

Expenditure Reporting Similar to a Reimbursement Request Approved budget line items only ADE Grants Management Division 6/19/14

CR Adjustments Review Summary for Grants within that Application Enter Carryover amount by Grant ADE Grants Management Division 6/19/14

CR Supplemental Info Tables, Narrative or data input similar to an application “Program Details Page May be either required or optional May be entered or adjusted through a CR Revision if necessary ADE Grants Management Division 6/19/14

CR Submission 1.CR Draft Started  2.CR Draft Completed  3.CR LEA Business Manager Approved  4.CR County Business Manager Approved  5.CR Grants Management Final Approved Notifications for each step to Users with that role May be returned to previous status by each user role if necessary ADE Grants Management Division 6/19/14

ADEConnect ADE Grants Management Division 6/19/14 Similar to Common Logon authentication system Allows access to multiple applications, including new GME Entity Administrators may create, update or delete their users ADEConnect Home: ADEConnect Training Schedule and Resources for Entity Administrators: Finding Entity Administrators or Reset Password? Contact Support Desk - (602) or (866)

User Administration Basics ADE Grants Management Division 6/19/14 User Access Administrators Only: Hover on Administer, then User Access from the left hand menu.

Administer Existing User Search for existing user by Last Name, , Role, and/or Organization ADE Grants Management Division 6/19/14

Administer Roles Lists all roles assigned to this user and the organizations those assignments apply to Can add new or delete existing roles for this user User may have roles at SEA level or LEA level but not both ADE Grants Management Division 6/19/14

LEA Roles ADE Grants Management Division 6/19/14 RoleDescription LEA Data ViewAllows an LEA user to view unapproved items for their LEA; user cannot add or edit data but can only view. User Access AdministratorAllows an LEA user to administer other users in their LEA, adding and updating their roles in the new GME as needed. LEA UpdateAllows an LEA user to edit their application. (This role is grant specific, for example – “LEA ESEA Consolidated Update”, “LEA CTE State Priority Update”, etc.). LEA Business ManagerAllows an LEA user to take actions associated with other LEA fiscal roles, such as inputting and updating applications, revisions (amendments), reimbursement requests and completion reports. LEA Authorized Representative Allows an LEA user to take actions associated with the LEA Program/Financial Director or Superintendent, such as final approval before submitting to ADE.

Create a Role ADE Grants Management Division 6/19/14 Choose applicable LEA name from drop-down menu Choose applicable role and click “Create” Your Organization Name Here

Removing Specific Roles Click the Administer Roles icon for the desired user Click the Delete icon for the Role you wish to remove from that user Confirm Deletion ADE Grants Management Division 6/19/14

Removing All Roles 1.Click the Delete All Roles icon for the desired user 2.Confirm Deletion Only available to SEA Administrators User’s account remains in the system but has no specific authorizations User now functions as a “public” user ADE Grants Management Division 6/19/14

Q&A Next Webinar July 3 rd 10 a.m. Check GME home page for updates Presentation Recording and Materials Available at: or GME System under “Document Library” tab ADE Grants Management Division 6/19/14