More Work with Functions Next In this tutorial you will continue learning how to use numerous Excel functions.

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Presentation transcript:

More Work with Functions Next In this tutorial you will continue learning how to use numerous Excel functions.

Functions to Simplify Formulas These prewritten functions simplify the process of entering calculations. Using functions, you can easily and quickly create formulas that might be difficult to build for yourself. Using functions can speed up tasks and cut down on the amount of text to enter in your Excel workbook. Next Function NameCalculates AVERAGEAn average MAXThe largest number MINThe smallest number

AVERAGE In our entertainment example you can use the AVERAGE function to find the mean average cost of all entertainment for January and February. Excel will enter the formula for you. Click in cell D7. On the Home tab, in the Editing group, click the arrow on the Sum button, and click Average in the list. The formula =AVERAGE(B7:C7) appears in the formula bar near the top of the worksheet. You could also type the formula directly into the cell. Next

MIN or MAX The MAX function finds the largest number in a range of values, and the MIN function finds the smallest number in a range. To find the MIN value in column B you click in cell B8 click the arrow on the SUM button in the Editing group on the Home tab, click MIN in the list, and press ENTER. The formula =MIN(B3:B7) appears in the formula bar near the top of the worksheet and the answer 7.98 appears in cell B8 The same steps can be used to find the max value. Using the SUM button chose MAX in the list instead. Next Formula appears in Formula Bar

Printing Formulas It may be helpful to print a copy of your worksheet displaying all formulas. To do this Click the Formulas tab, and in the Formula Auditing group, click Show Formulas. Then click the Microsoft Office Button in the upper left, and click Print. Tips  Hide the formulas on the worksheet by repeating the step to display them.  You can also press CTRL+` (the ` key is next to the 1 key on most keyboards) to display and hide formulas.  Displaying formulas can also help you spot errors. Next Microsoft Office Button

Errors Sometimes Excel can't calculate a formula because the formula contains an error. If that happens, you'll see an error value instead of a result in a cell. Here are three common error values: ##### The column is not wide enough to display the contents of this cell. Increase column width, shrink the contents to fit the column, or apply a different number format. #REF! A cell reference is not valid. Cells may have been deleted or pasted over. #NAME? You may have misspelled a function name or used a name that Excel does not recognize. Next

Finding more Functions Excel offers many other useful functions. To see all of them click the arrow on the Sum button in the Editing group on the Home tab, and then click More Functions in the list. In the Insert Function dialog box that opens, you can search for a function. This dialog box also gives you another way to enter formulas in Excel. You can also see other functions by clicking the Formulas tab. With the dialog box open, you can select a category and then scroll through the list of functions in the category. Click Help on this function at the bottom of the dialog box to find out more about any function. Next