P25 Business 5/20/08 #1 Martin Cooper, Los Alamos Co-spokesperson for the EDM Project for presentation to The nEDM Collaboration Duke University, Durham, NC May 20, 2008 Collaboration Business

P25 Business 5/20/08 #2 Outline Changes at LANL Highlights of the reworked WBS Budgetary information An August agency review? Preliminary engineering review The next collaboration meeting

P25 Business 5/20/08 #3 He actually does something besides push paper

P25 Business 5/20/08 #4 My apprenticeship as a technician is going well

P25 Business 5/20/08 #5 Jan, thanks for putting in leg holes

P25 Business 5/20/08 #6 “Drill Man” – Is that a superhero?

P25 Business 5/20/08 #7 Changes at LANL Mark Makela – New staff Christopher Mauger - New staff Raul Hennings-Yeoman – New postdoc Another postdoc offer on the street A personal matter

P25 Business 5/20/08 #8 Highlights of the Reworked WBS Job is not finished yet, so any release is unofficial Inter-subsystem links simplified Format of most subsystems approved by the project office and consistent Project is likely stretched out once the funding constraints are incorporated There are about 300 fewer activities, i.e. reduced by 500 and increased by 200 It will be the starting point for the schedule that will be baselined at CD-2

P25 Business 5/20/08 #9 Institutional Costs Needed The PI at each institution will need to provide the cost information for labor and procurements, i.e. their business model Martin wants formulae for every relevant case

P25 Business 5/20/08 #10 LANL Business Model Examples Total cost= (1+G&A 1 )*(1+NMGRT)*(1+Over 1 +Over 2 )*SLR(salary) where G&A 1 = General and Administrative for operations NMGRT = New Mexico Gross Receipts Tax Over 1 = Internal overhead for management Over 2 = Nuclear physics program tax SLR(salary) = Standard labor rate that includes salary and fringe benefits from a table Total productive hours in a work year based on a 5 day work week Total cost= (1+G&A 2 )*(1+NMGRT)*Catalog_Price where G&A 2 = General and Administrative for capital procurements

P25 Business 5/20/08 #11 The Path to CD-2/CD-3A

P25 Business 5/20/08 #12 Budgetary Information

P25 Business 5/20/08 #13 CE Budget Profiles ($k) FY’06FY’07FY’08FY’09FY’10FY’11FY’12FY’13FY’14Total DOE Guid. 1801,2002,5001,1004,0006,0003, ,105 DOE Use 1801,2002,1251,4754,0002, ?11,795 DOE G-U ,7002, ,310 NSF R&D/E 200 NSF Mgmt NSF TPC 2002,5102,1502,4507,310 NSF Prop. 2,5502,2002,5007,250 NSF Use 2002,5502,2001, ,450 NSF P-U 01, TPC1801,4002,1253,9856,1503, ,105

P25 Business 5/20/08 #14 An August Agency Review? Martin considers an August Agency Review as the best way to keep us from passing the CD-2/3a readiness review in December The agencies have not repeated the request, and Martin is keeping his head down It will all depend on what we hear the rest of today and what the executive committee recommends

P25 Business 5/20/08 #15 An August Agency Review? A.Funding agencies will decide in the Spring (late April?) whether to hold an August review depending on what I report on R&D progress B.A guess at what evidence will satisfy them 1. 3 He relaxation time at Duke/NCSU taking data 2. 3 He relaxation time at Illinois taking data 3.Light collection with preliminary results 4. 3 He transport calculations show practicality of the multi-temperature scheme – an experimental design if necessary 5.HV at 500 mK taking data 6. 4 He evaporative purification taking data 7. 3 He injection prepared (waiting) for dual-use cryostat 8.Full valve test taking data

P25 Business 5/20/08 #16 LLP Preliminary Engineering Review The charge and general organization was set out by Martin at the last collaboration meeting June 30, 2008 at ORNL Committee and agenda should be finalized on Thursday Vince is working on the logistics

P25 Business 5/20/08 #17 Review of the FNPB-UCN Building 30% Design Review was held at ORNL on March 17, 2008 Our suggestions are being take into account 90% Design Review is coming on June 2, 2008 Visit to ORNL was also used to brief the ORNL safety people who will participate in our LLP preliminary design review

P25 Business 5/20/08 #18 Status of Dispersing Funds About 15 actions since February Complicated by the NSF  DOE transfer Only one waiting on nEDM collaborators About half of the contracts have been awarded and only a few are very far away LANL and university procurement officers are about equally guilty for the long delays Martin does not quite have the latest, but I can discuss the status of each action with the PI’s Martin will make one more attempt to streamline the process

P25 Business 5/20/08 #19 The Next Collaboration Meetings A.August 1.In the beginning of the CD-2 readiness-review push 2.Simon Fraser if there is no August review or LANL if there is an August Review and rehearsals are needed – Martin will contact Mike Hayden B.November or December 1.Prior to the CD-2 readiness review if we go forward 2.Either at LANL or at a Washington, DC area hotel depending on the funding agencies if we go forward 3.If in Washington, a local organizer will be needed 4.Rehearsals will be needed 5.Collaboration should want to hear the plans and results

P25 Business 5/20/08 #20 Engineering and Safety Reviews A.Preliminary engineering review of FNPB-UCN building in early April combined with briefing of ORNL safety people B.Preliminary design review of the main cryostat in ~June C.Final design review of the main cryostat ~September D.Preliminary design review of full project ~September

P25 Business 5/20/08 #21 Engineering and Safety Reviews P-Cryogenics – 4 h in June F-Cryogenics – 4 h P-Beam/Shielding – 2 h P- 3 He services – 4 h P-Central detector – 4 h P-Magnets – 4 h P-Computing/electronics – 2 h P-Infrastructure – 2 h i.e. 3-4 days at ORNL in September

P25 Business 5/20/08 #22 Engineering and Safety Reviews Committee Paul Huffman (chair) Martin Cooper (ex-officio) Steve Lamoreaux Vince Cianciolo JLab specialist in cryogenics 2 engineers from subsystems not being reviewed (rotating) A very experienced machinist from … (ORNL?) ORNL safety people 1-2 collaboration volunteers optional A written report from the committee is necessary Jan sets the agenda with advice from Martin and Paul Possible talks by subsystem managers, work package leaders, and design engineers

P25 Business 5/20/08 #23 Engineering and Safety Reviews Material to be covered Specifications and goals A breakdown of the subsystem into subassemblies Assembly drawings of all subassemblies (the model) Finite element analyses where appropriate Other simulations where appropriate to back up specs Heat transfer and dissipation where appropriate Justification of tolerances Compatibility with neighboring parts Compatibility with other subsystems Accounting for CTE’s of dissimilar materials were needed Meeting materials specs for n-activation, n-absorption, n- and 3 He- depolarization, magnetism, electrical conductivity, etc. Safety issues Value engineering (cost minimization) Assembly scenarios Required tests Service and repair scenarios