Sept 21, 2006 ILC EDMS Maura Barone 1 News –Updated to CDS Invenio version New version in about 2 weeks (?) address of the support team ? –Demo site references/documents eliminated –Harvesting to Indico preserved –Users have to register again Groups? Connect users to roles? –Start defining categories/document types Problem (?) with the tree structure reported to cds.support –Start modifying the Submit Web pages

Sept 21, 2006 ILC EDMS Maura Barone 2 Catalogues & categories (in progress) New catalogues ("Internal Notes", "Library Catalogues", "Multimedia") To be deleted This is an example of how the main Submit page could be organized We have to define catalogues We have to decide which document types and which categories we want to associate to each catalogue Admin view

Sept 21, 2006 ILC EDMS Maura Barone 3 COM document type (in progress) Categories can be associated to a document type The record name of an internal communication related to the Silicon Detector is now in the format : ILC_COM_SID_2006_nnn, that includes the SID category name. Similarly, there could be a communication with the name ILC_COM_LDC_2006_nnn or ILC_COM_GLD_2006_nnn. example

Sept 21, 2006 ILC EDMS Maura Barone 4 Submit Web page/form (in progress) Example: just one page (instead of 4) for the submission of a ILC Communication. The user has to fill the usual fields: title, author(s), affiliation,… (mandatory or optional fields). –Can be configured for each document type

Sept 21, 2006 ILC EDMS Maura Barone 5 Record naming scheme Imitating CERN convention we will get something like: PREPRINT: ILC-category-[sub-category]-year-nnn REPORT : ILC-year-nnn COMMITTEE DOC: ILC-committee-year-nnn ARTICLES : N/A THESIS : ILC-THESIS-year-nnn NOTES : ILC-COM-category-year-nnn [to be approved] ILC-NOTE-category-year-nnn [approved] [ ….. ] there are many exceptions to the CERN scheme “we need to think out the categories/sub-categories, etc for the long term” (Barry)