10.1Retrieving a Database File – In the last chapter, we have created a database file and several tables for that database. – In order to view and modify.

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Presentation transcript:

10.1Retrieving a Database File – In the last chapter, we have created a database file and several tables for that database. – In order to view and modify the data, users have to retrieve the database file from where it is saved.

10.1Retrieving a Database File – In the last chapter, we have created a database file and several tables for that database. – In order to view and modify the data, users have to retrieve the database file from where it is saved.

10.2Managing Data of a Database File – Microsoft Access provides many tools to manage the data in a database file. – The following show the common activities involved in managing data in a database file. adding, deleting and modifying records; sorting records in a table; searching for a particular record from a table.

10.2Managing Data of a Database File – Microsoft Access provides many tools to manage the data in a database file. – The following show the common activities involved in managing data in a database file. adding, deleting and modifying records; sorting records in a table; searching for a particular record from a table.

– As the number of records in a table grows, it is difficult to look for the records we want. – Filtering is one of the ways to solve this problem. – Microsoft Access provides three ways to filter records. 10.3Filtering Records MethodFeature Filter by Selection Simplest Can only specify one field as criteria. Filter by Form Simple Can specify more than one field as criteria. Advanced Filter Need basic knowledge of logic arithmetic. Can filter records with ‘AND’ and ‘OR’ operators. Three ways to filter records

– In the process of filtering records, Microsoft Access will display only those records that meet the criteria specified by the user, leaving the rest of the records hidden. – All the records will be displayed in the table again after the filter is removed. 10.3Filtering Records

– In the process of filtering records, Microsoft Access will display only those records that meet the criteria specified by the user, leaving the rest of the records hidden. – All the records will be displayed in the table again after the filter is removed. 10.3Filtering Records

Form – An interface which is usually used to enter new records or modify existing records – It can also serve other purposes such as user menu and message box. – ‘AutoForm’ and ‘Form Wizard’ are two common ways to create new forms in Microsoft Access. 10.4Creating Form An example of using a form to manage data in a table

Form – An interface which is usually used to enter new records or modify existing records – It can also serve other purposes such as user menu and message box. – ‘AutoForm’ and ‘Form Wizard’ are two common ways to create new forms in Microsoft Access. 10.4Creating Form An example of using a form to manage data in a table