CA III PowerPoint Review © 2009 M and K Solutions, LLC -- All Rights Reserved

PowerPoint Review √Terms√ Three Views normal view, slide show and slide sorter Action button Integration Handouts Import and export Notes page or speaker notes Charts (Organizational, Flowchart, etc) Presentation software

PowerPoint Review √Designing Slides√Other Terms Design template or theme Animation Slide layout Embedded fonts Slide master/Master slide Hyperlinks Presentation Suggestions and Skills Transitions Motion path Timings

Definition Presentation Software--A type of software (like PowerPoint) that is used to create professional presentation that is usually shown using a projector on a screen Slide--Area where you create, edit, and display information on a single screen in a PowerPoint presentation

Views Normal or Slides View--The view in which you would actually develop each slide  In this view you can use the Slides Tab and Outline Tab. Slide Sorter—The view that displays small slides on the screen so you can easily rearrange the slides Slide Show--The view that lets you “run” your presentation as a slide show

Notes Page View Notes Page—displays your slides on the top portion of the page, with any Speaker Notes appearing in the Notes pane on the bottom of the page

Printing Options Slides—prints a slide or slides  Don’t do this for every day printing! Handouts—prints a thumbnail or small slides of the slide  3, 4, 6, or 9 to a page  A good way to print your slides! Speaker Notes or Notes Page— prints the slides with the helpful notes you included for when you give the presentation. Outline—prints the slides or lets you see the slides with only the text.

Designing Slides Themes—pre-designed graphic styles that you can apply to existing slides. Templates — predesigned PowerPoint designs that you can use.  Instead of creating a Blank Presentation, you choose a design template.

Design Terms Slide Master--should be used to cause the same fonts, colors, logos, headers/footers, and other customizations to appear on all the slides. Title Slide--is the first slide of the presentation, which is used to introduce the presentation to the audience, and has placeholders for the title and subtitle.

Slide Layout Slide layout—the placement of placeholders or objects on a slide that determines how all of the objects on a slide are arranged.

Animations, Transitions and Timings Animation or custom animations—are used to add visual effects and/or sounds to individual text, graphics, or other elements on a slide. Slide Transitions—control how one slide is removed from the screen and the next appears. Timings—can be set to transition between slides automatically. Motion path—is a line that you draw for an object to follow in an animation.

Other Terms Embedded Fonts—inserts formatting of font into presentation so it stays consistent.  To keep your text so that it will look the same on all computers, you should embed fonts. Hyperlinks—can be text, a cell, or an object that when clicked “jumps to” another location, such as a file location, Web site, or another slide (in PowerPoint).

Charts Flowchart – a graphical representation of the sequence of operations in an information system or program Organizational chart – a chart that shows the hierarchy in an organization; this chart is used to show the chain of command in a business President Vice President SecretarySalesman Write program Test Correct errors

Action Button An Action Button can be added to a presentation. When it is clicked, it will initiate a link or an animation action.

Integration, Importing and Exporting Integration is using several applications in one document, project, or file.  An example is using Word and Excel as you create your PowerPoint presentation. Import allows you to load a file created in another software. Export is when you save a file in one application that can be read by a different application from the one in which it was created.

Helpful Things to Know Slides can be advanced manually by  pressing enter  pressing an arrow key  pressing page up/down  using automatically using timings. You can select multiple slides at the same time by pressing CTRL- Click.

Complete a Bibliography.  Use  Don’t use Google as a source! Embed your fonts so that all fonts appear as they should when you present on another machine. Presentation To Do’s

Presentation Terminology √Presentation Skills Audience Body language Jargon/slang

Presentation Suggestions In your presentation be sure to:  Have a theme  Use no more than 3 font colors and sizes  Use at least a font size of 21  Only use CAPS for emphasis  Use bullets not complete sentences Use no more than 6-8 lines of text per slide. Use no more than 8-10 words per line.

More Presentation Suggestions In your presentation be sure to:  Cite all sources.  Don’t copy and paste!!! Use your own words.  Check for spelling and grammatical errors.  Include brief bulleted points on your slide.  Include extra information that the speaker may need in the speaker notes.  Make your presentation visually appealing by using pictures instead of words.

More Presentation Suggestions In your presentation be sure to:  Know your audience (the group that is the intended target of the presentation) and create your presentation to appeal to them.  Know your content and subject matter.  Stand up straight, be confident, be enthusiastic about your topic and show it in your body language-communication through gestures, postures, and facial expressions)  Use standard language, NO jargon/slang (words or phrases used and understood by specific groups of people)

Presenting Skills When presenting you should:  Make your presentation without reading the slides.  Add new information as you are guided by each bullet.  Stand as you present.  Look at the audience.  Introduce yourself and your topic.  Have appropriate eye contact, voice control.  Rehearse.  Try the presentation on the system you will present on beforehand.