doc.: IEEE /0036r1 Report January 2014 Adrian Stephens, Intel CorporationSlide nd Vice Chair’s Report January 2014 Date: Authors:

doc.: IEEE /0036r1 Report Introduction This presentation is a status update on attendance, membership, balloting and documentation matters. January 2014 Adrian Stephens, Intel CorporationSlide 2

doc.: IEEE /0036r1 Report Network Credentials Only a secure network is being run at this meeting using WPA2 PSK SSID: Verilan-secure Password: ieeeieee January 2014 Adrian Stephens, Intel CorporationSlide 3

doc.: IEEE /0036r1 Report ANA Status The latest database is 11-11/0270r19 (Jan 2014) Changes since last meeting: –TGmc allocations (Fine Timing Measurement + MIB) January 2014 Adrian Stephens, Intel CorporationSlide 4

doc.: IEEE /0036r1 Report January 2014 Adrian Stephens, Intel CorporationSlide 5 Current Membership Status Data as of Definitions: Aspirant: a member who has attended 1 qualifying meeting Potential Voter: a member who has attended 2 qualifying meetings and will become a voter at the start of the next plenary they attend StatusNumber Aspirant121 Potential Voter27 Voter330

doc.: IEEE /0036r1 Report January 2014 Adrian Stephens, Intel CorporationSlide 6 Recent voting member history

doc.: IEEE /0036r1 Report January 2014 Adrian Stephens, Intel CorporationSlide 7 Recording Attendance It is a requirement that attendees record their participation at an session and declare their affiliation. This record is usually made using the IMAT attendance system. –If you wish to participate without recording attendance, send an per session to the WG 2 nd vice chair declaring your participation and affiliation. You cannot gain or maintain voting membership using this method. You must record 75% attendance of eligible slots in a session for that session to count towards gaining or maintaining voting membership –You need a single IEEE-SA web account The IEEE SA web account requires a working address do not remove your address from the account –Use the address associated with that web account when registering attendance If you change addresses, update the web account, don’t create a new web account, or your membership status may not be calculated properly –Record attendance using this URL:

doc.: IEEE /0036r1 Report I shouldn’t need to say this Only record attendance for meetings you have substantially attended (i.e. 75% of that meeting’s active duration). Recording attendance for meetings you have not attended is a breach of our rules, and a breach of your professional ethics. From time to time, I perform cross-checks between those claiming credit and those present at meetings. I usually find a number of people who have broken our rules and are not meeting their ethical obligations. I take corrective action in these cases. January 2014 Adrian Stephens, Intel CorporationSlide 8

doc.: IEEE /0036r1 Report January 2014 Adrian Stephens, Intel CorporationSlide 9 Session graphic – Jan Normal slots 4 extra slots –Sunday CAC –Monday evening –Tuesday editor’s Meeting –Tuesday evening –Thursday CAC 75% attendance requires 14 slots attended Closing plenary requires only 1 registration for 2 slot credit Source: 11-13/1484r1 Register once

doc.: IEEE /0036r1 Report Online Calendar This session’s meetings are also shown on the calendar on the home page ( This is a Google calendar There are multiple ways of accessing this information, for example from a cell-phone, or as a remote calendar. Note: the schedule on this calendar will be updated, but any room changes will probably not be. Room changes will be posted on rooms. January 2014 Adrian Stephens, Intel CorporationSlide 10

doc.: IEEE /0036r1 Report January 2014 Adrian Stephens, Intel CorporationSlide 11 Documentation

doc.: IEEE /0036r1 Report January 2014 Adrian Stephens, Intel CorporationSlide 12 Local File Document Server information Local FTP server: ftp://griffin.events.ieee.org (anonymous)ftp://griffin.events.ieee.org External Document Server

doc.: IEEE /0036r1 Report Synchronizing while at the meeting Particularly important when external bandwidth is limited and unreliable Use anonymous ftp –Host: ftp://griffin.events.ieee.orgftp://griffin.events.ieee.org –User: anonymous –Password: –Destination directory: /802.11/13 Freeware tools are available, for example search for “syncback free” ** ** Other tools are available. The IEEE does not endorse the use of any particular tool. January 2014 Adrian Stephens, Intel CorporationSlide 13

doc.: IEEE /0036r1 Report January 2014 Adrian Stephens, Intel CorporationSlide 14 Reflectors There is an reflector for the working group, plus one for each task group. Write access to the reflectors allowed for those who are members with status: aspirant, nearly-voter, potential- voter, voter. To make a request, visit the reflector request page: –Gathers information and sends an to Vice Chair If you change address – please let me know. I will perform a global change to the list servers. Public read access to all reflectors is available via the home page on the “WG ” menu.

doc.: IEEE /0036r1 Report Reference January 2014 Adrian Stephens, Intel CorporationSlide 15

doc.: IEEE /0036r1 Report Assigned Numbers Authority (ANA) The ANA is Adrian Stephens The purpose of the ANA is to ensure we have no conflicts for numbers between parallel developments. Such a conflict has the potential to create interoperability problems. The ANA Process: –Request by TG Editor (or TG chair) to ANA –ANA checks for conflicts with TG Editors –ANA issues revised spreadsheet showing any changes January 2014 Adrian Stephens, Intel CorporationSlide 16

doc.: IEEE /0036r1 Report WG Balloting - ePoll Each WG letter ballot sequence (i.e., task group) has its own voting pool set to the voting members of at the time the ballot first reaches 75% approval. –I get asked all the time “should I vote on this ballot” –The answer is “go check the voters list published with each and every ballot”. There’s a link on the home page during the ballot. The mechanism we will use to collect votes/comments is the ePoll mechanism provided by the IEEE-SA. –Use either individual comments or the template.csv spreadsheet provided. –Can also supply comments using.xls format –You will need to sign in using your IEEE-SA web account –Last ballot (LB187) was successful – people seem to be getting used to the technology quickly. If you are new to writing comments or comment resolutions, please see document 11-11/1625. January 2014 Adrian Stephens, Intel CorporationSlide 17

doc.: IEEE /0036r1 Report Reciprocal Credit An voting member will get attendance credit for attending any of the following groups: – (Radio Regulatory TAG) – (Coexistence WG) –OmniRAN ECSG SG – (Smart Grid TAG) Note that this means you can maintain voting status while attending these groups, but you cannot gain voting status. For / / ECSG SG attendance – There should be an option under IMAT to record reciprocal credit. January 2014 Adrian Stephens, Intel CorporationSlide 18

doc.: IEEE /0036r1 Report Meeting attendance – last 11 years January 2014 Adrian Stephens, Intel CorporationSlide 19

doc.: IEEE /0036r1 Report Membership by Country and Region January 2014 Adrian Stephens, Intel CorporationSlide 20

doc.: IEEE /0036r1 Report Membership – Historic Data January 2014 Adrian Stephens, Intel CorporationSlide 21

doc.: IEEE /0036r1 Report January 2014 Adrian Stephens, Intel CorporationSlide 22

doc.: IEEE /0036r1 Report WEDNESDAY January 2014 Adrian Stephens, Intel CorporationSlide 23

doc.: IEEE /0036r1 Report TGah chair election Final call for nominations Close nomination Nominees: –Dr. Yongho Seok (LG Electronics) If one candidate, will be elected by acclamation If more than one candidate, will be elected by vote –Runoff elections if necessary –Successful candidate requires majority approval TGah’s choice of chair will be approved by acclamation in the WG January 2014 Adrian Stephens, Intel CorporationSlide 24

doc.: IEEE /0036r1 Report Telecons – Webex trial We have used IEEE-SA supplied Webex sessions for roughly half the telecons over the last two months –Includes REG ad-hoc and HEW SG “large” telecons A few issues with the setting up resulted in some groups using their own coordinates. IEEE-SA have indicated that the trial has ended, and no further IEEE-SA supplied Webex sessions will be provided until further notice. January 2014 Adrian Stephens, Intel CorporationSlide 25

doc.: IEEE /0036r1 Report TGac drafts Because TGac has been approved, the TGac drafts will be removed from the local server and the TGac private area will be removed from the website. This removal will happen after this meeting. If you want a copy of the TGac drafts, for posterity, as a treatment for insomnia, or, act now. January 2014 Adrian Stephens, Intel CorporationSlide 26

doc.: IEEE /0036r1 Report Convention on document access Currently our operations manual states that write access to the mentor file server is limited to active participants (aspirants, potential voters, voters). A reason to not allow public write access is that contributors need to have been informed about IEEE rules on IP & copyright and to follow documentation guidelines. Someone who was involved in a project who stops coming and loses membership can no longer post documents. This is a hindrance if we ask somebody to help with maintenance, e.g ad members contributing to REVmc. Proposal: to allow formerly-active members write access to mentor. By the same logic: allow formerly-active members to join reflectors. January 2014 Adrian Stephens, Intel CorporationSlide 27

doc.: IEEE /0036r1 Report Backup January 2014 Adrian Stephens, Intel CorporationSlide 28

doc.: IEEE /0036r1 Report TGaj Inaugral voters 29 members attended the TGaj inaugural meeting (Sept 2012). Non-voters were granted immediate voting status – i.e., they are treated as an exception to the normal rules requiring “2 of 4 plenaries”. This exception will be removed after the March 2014 Plenary. This means they must meet the “2 of 4 plenaries” rule after March to maintain voting membership. Attendance at the January China Interim and March China Plenary suffices to maintain voting membership. January 2014 Adrian Stephens, Intel CorporationSlide 29