MANAGING DIGITAL CONTENT OVER TIME MODULE 5: MANAGE Created for the Digital Education Outreach Program by: Damien Cassidy, State Library of NSW Emma Jolley, National Library of Australia Rachel Merrick, State Library of Queensland Jill Waters, LINC Tasmania

2 SELECT What portion of that content will be preserved? STORE What issues are there for long- term storage? PROTECT What steps are needed to protect your digital content? MANAGE What provisions are needed for long-term management? PROVIDE What considerations are there for long-term access? The digital preservation lifecycle

3 At the end of this module you will have an understanding of: what good management is and why it is important what a Trusted Digital Repository does how to achieve a TDR through good management

4 What is good management? Commitment to a holistic and sustainable preservation plan. Preservation plan Preservation policy Functional policies Community standards Preservation strategy Procedures

5 Why is digital preservation management important? To maintain the safety of digital objects over time. Digital objects are not preserved, they must continually be preserved.

6 Digital preservation standards We aren’t re-inventing the wheel. Community of practice that is decades old. International standards to guide. Confiance (1827), Royal Museums Greenwich CC BY-NC-SA 4.0Royal Museums Greenwich

7 Exercise A man performing exercises in a frame with weights and pulleys lithograph by E. Parry & Co., Wellcome Library, CC BY 4.0

8 Trusted Digital Repository Has a mission to provide reliable, long-term access to managed digital resources to its designated community, now and into the future. Server room by Torkild Retvedt CC BY-SA 2.0

9 TDR: Community standards Organisational commitment to developing a repository that complies with the OAIS.

10 TDR: Commitment The organisation commits to the development of a TDR that complies with prevailing standards, policies and practices. Wedding of Nancy and Clarrie Wieting, Brisbane, ca. 1925, John Oxley Library, State Library of QueenslandState Library of Queensland

11 TDR: Management The organisation can demonstrate that its legal mission, legal status and operations can support a TDR.

12 TDR: Resources Organisation establishes and can sustain a sound financial base for the TDR.

13 TDR: Infrastructure Organisation develops executes and reviews plans that meet infrastructure and preservation requirements. A row of computers in a server rack CSIRO CC BY 3.0 CSIRO

14 TDR: Protection and control Organisation ensures the reliable operation of the TDR by adopting appropriate security measures. Believed to be NSW Volunteers Easter Encampment at Windsor, April 1884 – soldiers and horse State Records NSW State Records NSW

15 TDR: Documentation Organisation establishes a systematic approach and supporting protocols and techniques to provide comprehensive documentation of all activities. Image: Smithsonian Institution

16 Balanced management An effective approach will address: organisation technology resources

17 ORGANISATION A Digital Library by Eric Hackathorn CC BY-NC-SA 2.0Eric Hackathorn

18 Organisation: people Diverse knowledge and skills from across the organisation. Just as it takes a village to raise a child, it takes an organisation to manage a digital preservation program.

19 The Dream Team

20 Organisation: Policies legitimise guide specify the organisation’s commitment.

21 TECHNOLOGY

22 Technology: Assessment Choose the technology that is right for your organisation’s needs. Prioritise Assess Plan Select threesixtyfive | day 244, Sybren Stüvel CC BY-NC-ND 2.0Sybren Stüvel

23 Technology: Evaluation Monitor and evaluate how technology meets changing needs. Day West Midlands Police - Forensic Scene Investigator FSI West Midlands Police CC BY-SA 2.0 West Midlands Police

24 Technology: Management Management of technology is a continuous process. PrioritiseAssessPlanSelectFundMonitorEvaluate

25 RESOURCES Treasure Chest by Tom Garnett CC BY 2.0Tom Garnett

26 Resources: Funding Priority to preserve Understanding of costs Explicitly written in budget Boy in a garden with a dog and koala State Library of QueenslandState Library of Queensland

27 Resources: Staffing Explicit digital preservation roles and duties Upskilling staff to onboard Staff with trained goats in R. Carson's waggon yard in Bowen, 1906 State Library of QueenslandState Library of Queensland

28 SELECTSTOREPROTECTMANAGEPROVIDE What we’ve covered today: What is good management? Why is digital preservation management important? Elements of a trusted digital repository Three legs of balanced management

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