Considering the Impact of your Electronic Preservation Strategy on the Organisation: Experiences at the National Library of Wales Paul Bevan DAMS Implementation Manager

Overview Strategy Strategy The Institution & The Project The Institution & The Project Organisation Organisation OAIS Overview OAIS Overview NLW Experience NLW Experience Context, METS and Integration Context, METS and Integration Staffing, Managing and Communicating Staffing, Managing and Communicating

Strategy: Knowing Your Needs Evaluation Evaluation Audit (for now and the future) Audit (for now and the future) ‘Amnesty’? ‘Amnesty’? Preparation Preparation Knowledge Building Knowledge Building Networking Networking Implementation Implementation Resourcing Resourcing Planning Planning

Strategy: Ensuring Institutional Support Cross-departmental Cross-departmental Cross-traditional strategic areas Cross-traditional strategic areas Shift in ways of thinking Shift in ways of thinking Shift in ways of doing Shift in ways of doing Think Organisationally Think Organisationally

The Organisation: OAIS Overview

The Organisation: Why OAIS? Useful Overview Useful Overview Standard and ‘tested’ Standard and ‘tested’ Overlaps with TDR (medium-term goal) Overlaps with TDR (medium-term goal) Granularity GranularityBut... Not overly restrictive (interpretation?). Not overly restrictive (interpretation?). Complex & inaccessible Complex & inaccessible

NLW: Institutional Context The LLGC DAMS is safekeeping for Wales’ digital assets but, it is an element within a wider Digital Asset Management Solution, which is an element within the library’s integrated systems, which come together to: The LLGC DAMS is safekeeping for Wales’ digital assets but, it is an element within a wider Digital Asset Management Solution, which is an element within the library’s integrated systems, which come together to: … preserve and give access to all kinds and forms of recorded knowledge, especially relating to Wales and the Welsh and other Celtic peoples, for the benefit of the public including those engaged in research and learning.

NLW:Institutional Context: Development Aims History of development with Fedora History of development with Fedora Key Aims: Key Aims: Add functionality to VITAL Add functionality to VITAL Developments in line with communities (Fedora, Vital and other DAMS) Developments in line with communities (Fedora, Vital and other DAMS) Skills and Resources Skills and Resources Cataloguers experience Cataloguers experience Re-use skills Re-use skills Single Search Single Search Solution to adhere to Standards; METS, PREMIS, OAIS, TDR etc etc Solution to adhere to Standards; METS, PREMIS, OAIS, TDR etc etc

NLW: METS METS as SIP, AIP and DIP METS as SIP, AIP and DIP Contains Metadata from: Contains Metadata from: JHOVE/Automatically Extracted JHOVE/Automatically Extracted RightsMD RightsMD DescriptiveMD (minimum required for locating) DescriptiveMD (minimum required for locating) PreservationMD PreservationMD METS functions as the rules not the enforcement mechanism METS functions as the rules not the enforcement mechanism

NLW: Key Issues for Integration Seamless Transition IMS to DAMS Seamless Transition IMS to DAMS Skin Skin Language choice Language choice Persistent Session Persistent Session Search history Search history Cart Cart Shared Rights Shared Rights LDAP LDAP Single Sign on Single Sign on

NLW: Staffing the Implementation Implementation Group comprising mix of standards, IMS project management, technical, and digitisation staff. Carried over from pilot. Implementation Group comprising mix of standards, IMS project management, technical, and digitisation staff. Carried over from pilot. 2 DAMS Implementation Managers (Systems & Technical) 2 DAMS Implementation Managers (Systems & Technical) Key interactions with other personnel as required. Key interactions with other personnel as required.

NLW: Managing the Implementation Milestones: Milestones: Migration of existing Digitised Material Migration of existing Digitised Material Switch over to VITAL for delivery of assets Switch over to VITAL for delivery of assets Ingest of other existing formats (eg. VDEP, Websites, A/V) Ingest of other existing formats (eg. VDEP, Websites, A/V) Implementation of further disseminators required for access. Implementation of further disseminators required for access.

NLW: Communication Indirect Indirect Weekly Briefs Weekly Briefs Presentations Presentations Direct Direct Specific ‘moments’ of interaction Specific ‘moments’ of interaction Targeting Champions within the Organisation Targeting Champions within the Organisation External (Funding Body Events) External (Funding Body Events)

NLW: Communication (2) Forging Stakeholders Forging Stakeholders Who wants you to succeed? Who wants you to succeed? What can your champions do for you? What can your champions do for you? Developing Understanding Developing Understanding Specific and relevant information Specific and relevant information Change doesn’t have to be scary! Change doesn’t have to be scary! Feedback Feedback Those who do, know! Those who do, know!

Summary “First, know thyself” “First, know thyself” Designing a Strategy Designing a Strategy Engaging Staff and Champions Engaging Staff and Champions Ensuring Sucsess Ensuring Sucsess

Questions?