HHS CEA Executive Briefing HHS Enterprise Performance Life Cycle (EPLC) and Program/Project Manager (PM) Certification NIH PM Forum September 12, 2007

HHS CEA Executive Briefing 1 Topics EPLC -- a life-cycle approach to EA and CPIC investments –Context –Draft framework –Stage Gate review process –Concept –Goals and objectives PM Training and Certification –Background –Goals and Objectives –Requirements Future plans

HHS CEA Executive Briefing 2 EPLC Context

HHS CEA Executive Briefing 3 Draft HHS EPLC Framework

HHS CEA Executive Briefing 4 Stage Gate Review Process

HHS CEA Executive Briefing 5 EPLC Concept Overall Characteristics –PM-centric –Full life cycle management focus Participants/Elements –Project Managers (Create) v Phases v Artifacts/exit criteria v Standards/guidance –Critical Partners (Review) v Critical partner review/collaboration regarding artifacts v Stage Gate recommendations –IT Governance (Approve) v Dashboard information for executives v Issues-oriented, focus on decisions

HHS CEA Executive Briefing 6 EPLC Goals To implement (across HHS) a consistent, effective and evolving project management methodology that –Aligns with business needs –Delivers within approved cost and schedule limits To better integrate IT investment execution with IT governance, including more effective multi-disciplinary project reviews

HHS CEA Executive Briefing 7 EPLC Objectives Provide guidance to PMs for project management planning and execution Evolve the role of business sponsors in the life cycle management of IT investments Improve the competitiveness of IT investments in the budget process through improved performance management Improve response to budget and other external changes that affect investment and portfolio management

HHS CEA Executive Briefing 8 PM Training and Certification Background –Services Acquisition Reform Act of 2003 (P.L ): expanded the definition of acquisition to include program and project managers –OFPP Policy Letter (April 2005): Required the Federal Acquisition Institute (FAI) to recommend a program and project management certification program –OMB Memorandum, The Federal Acquisition Certification for Program and Project Managers, April 25, 2007: Establishes general training and certification requirements program and project managers in civil agencies

HHS CEA Executive Briefing 9 PM Training and Certification (Cont’d) Applicability –Applies to all PMs, with additional requirements for IT investment managers v Federal IT Project Manager Guidance Matrix v Technical competencies in the OPM Interpretive Guidance for Project Manager Positions –Administered by the Department’s Chief Acquisition Officer, who can delegate authority to the CIO and others –PMs assigned to major acquisitions must be senior-level certified unless a waiver is granted (for up to a year) –Waivers must be documented and of limited duration –Apply to individuals (other than COTRs and CORs) who have: v Significant involvement in one or more life cycle phases v Management authority for overseeing multiple phases v Responsibility for cross-agency investments or a major portion of the life cycle v Responsibility for leading IPTs v Aspirations to be a PM and who participate on an IPT

HHS CEA Executive Briefing 10 PM Training and Certification (Cont’d) Major Features –Competency based rather than prescribed curriculum –Certification depends upon: v Attaining competencies v Meeting experience requirements v Earning 80 continuous learning points every two years for currency –Certification Levels v Entry v Mid-Level/Journeyman v Senior/Expert Challenges –Establishing training curricula and acceptable substitutes –Organizing and funding training –Setting up Certification Board(s)

HHS CEA Executive Briefing 11 Future Plans Establish initial EPLC capability for new projects Phase in implementation for existing projects Establish PM training curricula and certification processes

HHS CEA Executive Briefing Thank You! Philip W. Clark HHS IT Capital Planning Officer (202)