Chapter 1 Introduction to Bellwether Garden Supply

©The McGraw-Hill Companies, Inc.2 of 67 The Sample Company – Bellwether Garden Supply The sample company, Bellwether Garden Supply, is shown in Chapters 1-7. You learn about the basic features of Peachtree Complete Accounting 2004 (PCA), Release 11. Completing these chapters will help you become familiar with the software. The Peachtree CD packaged with the book includes the sample company data. Computer accounting skills are reviewed in more depth beginning in Chapter 9.

©The McGraw-Hill Companies, Inc.3 of 67 Software Objectives, p. 3 Start Peachtree Complete Accounting for Windows 2004 (PCA). Explore the sample company, Bellwether Garden Supply. Back up Bellwether Garden Supply. Restore data with Peachtree’s Restore Wizard. Operate drop-down lists, lookup fields, toolbar, and navigation aid. Navigate Windows Explorer. Explore Peachtree Today to link to the Internet and learn about software features. Make three backups: 1) one blank formatted disk to back up starting data for Bellwether Garden Supply; 2) one blank formatted disk for the Chapter 1 backup; 3) one blank formatted disk for the Exercise 1-2 backup.

©The McGraw-Hill Companies, Inc.4 of 67 Web Objectives, p. 3 Use PCA to link to Peachtree’s website at Link to Peachtree Software’s newsroom page. Select two product news articles and write an essay about each press release. Use your Internet browser to go to the book’s website at Complete the first Internet Activity in Part 1.

©The McGraw-Hill Companies, Inc.5 of 67 Peachtree Tips Peachtree Tips Chapters 1 – 7 are cumulative. The chapter activities and end-of-chapter exercises need to be completed. The screen illustrations in the text were done with Windows XP and Peachtree Complete Accounting for Windows 2004, Release 11, Educational Version. You need three blank formatted disks to make the backups in Chapter 1, including the end-of-chapter exercise. Or, you can backup to a hard drive or network location. If you have a CD-RW drive or Zip drive, you can use one CD or Zip disk to make all the backups in Chapters 1 through 18.

©The McGraw-Hill Companies, Inc.6 of 67 Peachtree Tips Peachtree Tips To make a master file of starting data for Bellwether Garden Supply, back it up before making any changes. (See pp , Backing Up Bellwether Garden Supply). Or, you can install Bellwether from the Peachtree Complete 2004 CD (Appendix A, pages ).

©The McGraw-Hill Companies, Inc.7 of 67 The instructions on pages show you how to use Peachtree’s Back Up feature. When you back up the company file, the information is compressed or made smaller. Using Windows Explorer is explained on textbook pages 20–22. Copying the Bcs folder to a Zip drive or CD-RW drive is shown on pages Peachtree’s Back Up feature works with the Restore Wizard, which is shown on pages Peachtree Tips

©The McGraw-Hill Companies, Inc.8 of 67 Backing Up Chapter 1, page 2 Disks Backup Name KB Pg Nos. 1 of 14 a:\bgs.ptb 1,227 KB of 14 a:\Chapter 1.ptb 1,228 KB of 14 a:\Exercise 1-2.ptb 1,228 KB To complete all the backups in Part 1, Chapters 1-8, you need 14 blank, formatted disks. Since work in Chapters 1-7 is cumulative, you should have data backed up through Exercise 2-2 (disk 5 of 14), before you reformat the Chapter 1 disk (disk 2 of 14). Refer to the chart shown on page 2 in the textbook.

©The McGraw-Hill Companies, Inc.9 of 67 Chapter 1 Topics 1. Software objectives, p Web objectives, p Mouse and keyboard basics, p PCA’s startup screen, pp The Windows environment, pp Typical Windows used in PCA, pp The Sample Company, Bellwether Garden Supply, p Getting started, pp Displaying product information, p Backing up Bellwether Garden Supply, pp

©The McGraw-Hill Companies, Inc.10 of 67 Chapter 1 Topics continued 11. Using Windows Explorer, pages Copying the Bcs Folder to a Zip Drive or CD-RW Drive, pp Using Peachtree’s Restore Wizard, pp Using Peachtree Today, pp Menu bar, pp Becoming an Employee of Bellwether Garden Supply, pp a. Adding yourself as an employee, pp Backing up Chapter 1 Data, pp Manual vs. computerized accounting, pp

©The McGraw-Hill Companies, Inc.11 of 67 Chapter 1 Topics concluded 15.Internet Activity, p Summary & Review, p. 45 a.Going to the Net, p. 45 b.Ten true/make true questions, pp c.Exercise 1-1, pp d.Exercise 1-2, pp e. Chapter 1 Index, pp

©The McGraw-Hill Companies, Inc.12 of 67 Startup screen, p. 13 Start Windows, then double-click on the Peachtree icon. The startup screen appears.

©The McGraw-Hill Companies, Inc.13 of 67 Explore a Sample Company, p. 13 When you select Explore a Sample Company, from the startup menu, this screen appears. Accept the default for Bellwether Garden Supply. Then, click on OK.

©The McGraw-Hill Companies, Inc.14 of 67 Product Information, pp From the menu bar, click on Help, then About Peachtree Accounting. This screen is shown on p. 15.

©The McGraw-Hill Companies, Inc.15 of 67 Back Up Company, p. 17 From the menu bar, click on File, then Back up. Click

©The McGraw-Hill Companies, Inc.16 of 67 Back up continued, pp In the Save in field, click on 3½ Floppy(A:) to select drive A. Type bgs in the File name box. This screen is shown on p. 18. Click Complete steps 7, 8 and 9 on p. 19.

©The McGraw-Hill Companies, Inc.17 of 67 Windows Explorer Size of backup file in drive A, pp On the left side of the window is the Folders list. The right side of the screen displays the contents or name of the files in drive A. This screen is shown at the bottom of p. 19.

©The McGraw-Hill Companies, Inc.18 of 67 Using Windows Explorer, pp Go to Windows Explorer and open the folder for Bellwether Garden Supply: C:\Program Files\Peachtree\Company\BCS, p. 21.

©The McGraw-Hill Companies, Inc.19 of 67 Using Windows Explorer cont. Right-click on the Bcs folder. A drop-down menu appears. Left-click on Properties, p. 21.

©The McGraw-Hill Companies, Inc.20 of 67 Copying the Bcs Folder to a Zip Drive or CD-RW Drive, pages On pages 22-24, complete steps 1-6 to copy files using a Zip disk or CD.

©The McGraw-Hill Companies, Inc.21 of 67 Restore Wizard, pp Complete steps 1-3 on pp From the menu bar, click on File; Restore. The Select Backup File screen appears, p. 24. In the Location field, select

©The McGraw-Hill Companies, Inc.22 of 67 Open Backup File, page 24 In the Look in field select drive A and highlight the bgs.ptb file. Click

©The McGraw-Hill Companies, Inc.23 of 67 Restore Backup File, p. 25 The Select Backup file screen appears. Click

©The McGraw-Hill Companies, Inc.24 of 67 Select Company, p. 25 The Select Company Screen appears. Read the information in the Read Me box on page 26.

©The McGraw-Hill Companies, Inc.25 of 67 Restore Options, p. 26 After accepting the default for An Existing Company by clicking, the Restore Options screen appears. Make sure that a check mark is next to Company Data. Click. The Confirmation screen appears.

©The McGraw-Hill Companies, Inc.26 of 67 Confirmation screen, p. 27 Read the information on the Confirmation screen; click

©The McGraw-Hill Companies, Inc.27 of 67 Peachtree Today, pp At the bottom of your screen on the toolbar, there is a TODAY icon. Click on it. The Peachtree Today window appears. This screen is shown on p. 28.

©The McGraw-Hill Companies, Inc.28 of 67 Peachtree Today (continued), p Click once on My Business. This screen is shown on p. 29. Follow the steps on pages 29 and 30.

©The McGraw-Hill Companies, Inc.29 of 67 Hide Peachtree Today, p. 30 From the Peachtree Today window, select the Preferences tab. Click on the box next to Display Peachtree Today each time this company is opened, to uncheck it. Click on Peachtree Today’s title bar to close it. Follow steps 1-3 on p. 30 to make sure that Peachtree Today does not appear when you start Bellwether Garden Supply.

©The McGraw-Hill Companies, Inc.30 of 67 Menu bar: File pull-down menu, p. 32 Menu bar: File pull-down menu, p. 32 From the menu bar, click on File.

©The McGraw-Hill Companies, Inc.31 of 67 Menu bar: Edit pull-down menu, p. 32 Menu bar: Edit pull-down menu, p. 32 From the menu bar, click on Edit.

©The McGraw-Hill Companies, Inc.32 of 67 Maintain pull-down menu, p. 33 Maintain pull-down menu, p. 33 From the menu bar, click on Maintain.

©The McGraw-Hill Companies, Inc.33 of 67 Tasks pull-down menu, p. 34 Tasks pull-down menu, p. 34 From the menu bar, click on Tasks.

©The McGraw-Hill Companies, Inc.34 of 67 Analysis pull-down menu, p. 35 Analysis pull-down menu, p. 35 From the menu bar, click on Analysis.

©The McGraw-Hill Companies, Inc.35 of 67 Options pull-down menu, p. 35 Options pull-down menu, p. 35 From the menu bar, click on Options.

©The McGraw-Hill Companies, Inc.36 of 67 Reports pull-down menu, p. 36 Reports pull-down menu, p. 36 From the menu bar, click on Reports.

©The McGraw-Hill Companies, Inc.37 of 67 Window pull-down menu, p. 37 Window pull-down menu, p. 37 From the menu bar, click on Window.

©The McGraw-Hill Companies, Inc.38 of 67 Help pull-down menu, p. 37 Help pull-down menu, p. 37 From the menu bar, click on Help.

©The McGraw-Hill Companies, Inc.39 of 67 Becoming an Employee of Bellwether Garden Supply: Payroll Navigation Aid, p. 39 Becoming an Employee of Bellwether Garden Supply: Payroll Navigation Aid, p. 39 Read page 38. To complete step 1, click on the Payroll Navigation Aid and a flow chart pops up. Read p. 39.

©The McGraw-Hill Companies, Inc.40 of 67 Maintain Employees/Sales Reps, p. 39 On the Payroll Navigation window, click on the Employees link. The Maintain Employees/Sales Rep window appears. Icon bar Lookup field Tabs Text fields Date fields; Calendar icons

©The McGraw-Hill Companies, Inc.41 of 67 Adding Yourself as an Employee, pp Read pages 40 and 41. Complete steps 1-6.

©The McGraw-Hill Companies, Inc.42 of 67 Backing Up Chapter 1 Data, pages Complete steps 1-9 on pages to back up your data. The suggested file name is Chapter 1.ptb.

©The McGraw-Hill Companies, Inc.43 of 67 Chapter 1 Glossary of Terms

©The McGraw-Hill Companies, Inc.44 of 67 Windows, page 1 (Part 1 opener) Windows, p. 1 The Windows operating system uses pictures or icons to identify tasks. For example, the illustration on page 7 shows how Peachtree uses the Windows interface.

©The McGraw-Hill Companies, Inc.45 of 67 Graphical user interface (GUI), p. 1 Consists of procedures which enables you to interact with Peachtree and the Windows operating system. The GUI includes windows, icons, menus, and pull-downs.

©The McGraw-Hill Companies, Inc.46 of 67 Shortcut keys, p. 4 Shortcut keys enable you to perform some operations by pressing two or more keys at the same time. For example, + closes an application window.

©The McGraw-Hill Companies, Inc.47 of 67 Title bar, p. 7 The top line of every window is a bar which contains the name of the application.

©The McGraw-Hill Companies, Inc.48 of 67 Desktop, p. 8 Depending on how your computer is set up, various icons appear on your desktop when you start Windows.

©The McGraw-Hill Companies, Inc.49 of 67 Taskbar, p. 8 Taskbar, p. 8 In Windows, the Start button and taskbar are located at the bottom of your screen.

©The McGraw-Hill Companies, Inc.50 of 67 Icon bar, p. 10 Peachtree uses common symbols to represent tasks: a file folder for closing files; a trash can for delete; a printer for printing; question mark for Help; an hourglass to show that the program is waiting for a task to be performed; etc.

©The McGraw-Hill Companies, Inc.51 of 67 Lookup fields, p. 11 Lookup fields, p. 11 Lookup fields have a magnifying-glass icon next to them. For example, when you click on this magnifying-glass icon, a chart of accounts list appears.

©The McGraw-Hill Companies, Inc.52 of 67 Tabs, p. 12 Tabs, p. 12 There are various tabs shown on Peachtree’s windows. The Maintain; Customer/Prospects window shows General, Sales Defaults, Payment Defaults, Custom Fields, and History tabs.

©The McGraw-Hill Companies, Inc.53 of 67 Drop-down list, p. 12 The down arrow means that this field contains a list of information from which you can make a selection

©The McGraw-Hill Companies, Inc.54 of 67 Backing Up, p. 16 Backing up your data means saving it to a floppy disk, ZIP disk, or CD so that it will be available when you want to work again.

©The McGraw-Hill Companies, Inc.55 of 67 Windows Explorer, pp Use Windows Explorer to determine how much disk space is used, and to locate Peachtree’s program and data folders.

©The McGraw-Hill Companies, Inc.56 of 67 Restore (Peachtree’s Restore Wizard), pp Previously backed up data can be restored or retrieved with the File; Restore selection. To start where you left off the last time you backed up, you use the Restore Wizard.

©The McGraw-Hill Companies, Inc.57 of 67 Menu Bar, p. 30 Menu Bar, p. 30 Peachtree’s menu bar has nine pull-down menus: File, Edit, Maintain, Tasks, Analysis, Reports, Window, Help.

©The McGraw-Hill Companies, Inc.58 of 67 Ellipsis (…), p. 32 Ellipsis (…), p. 32 A punctuation mark consisting of three successive periods (…). Choosing a menu item with an ellipsis opens a dialog box.

©The McGraw-Hill Companies, Inc.59 of 67 Dialog box, p. 32 A window that appears when the system requires further information. Some dialog boxes display warnings.

©The McGraw-Hill Companies, Inc.60 of 67 Default, p. 33 Information that displays in windows or information that is automatically used by the system. You can change the default by choosing another command.

©The McGraw-Hill Companies, Inc.61 of 67 Global options, p. 35 Settings that affect the entire program. When you set global options for one company, you set them for all companies. You can access these settings from the Options menu.

©The McGraw-Hill Companies, Inc.62 of 67 Manual vs. Computerized Accounting, p. 44 Manual Accounting Cycle PCA’s Computer Accounting Cycle 1. Analyze Transactions. 1. New Company Set up. 2. Journalize entries. 2. Analyze transactions. 3. Post to the ledger. 3. Journalize entries. 4. Prepare unadjusted trial balance. 4. Post to the ledger. 5. Prepare worksheet. 5. Print general ledger trial balance (unadjusted).

©The McGraw-Hill Companies, Inc.63 of 67 Manual vs. Computerized Accounting (concluded), p. 43 Manual Accounting Cycle PCA’s Computer Accounting Cycle 6. Prepare financial statements. 6. Account reconciliation. 7. Adjust the ledger accounts. 7. Journalize and post adjusting entries. 8. Close the temporary accounts. 8. Print the general ledger trial balance (adjusted). 9. Prepare post-closing trial balance. 9. Print financial statements. 10. Reverse entries (optional) 10. Change accounting periods. Interpret accounting information.

©The McGraw-Hill Companies, Inc.64 of 67 Chapter 1 Internet Activity, p. 44 The Internet is the worldwide electronic communication network that allows for the sharing of information. The World Wide Web (WWW) or Web is a way of accessing information over the Internet. To read about the differences between the Internet and the Web, go to The word modem is an abbreviation of Modulator/Demodulator. A modem is a device that translates the digital signals from your computer into analog signals that can travel over telephone lines. There are also T-1 lines, cable modems, digital subscriber lines (DSL), and wireless radio modems for faster connections.

©The McGraw-Hill Companies, Inc.65 of 67 Chapter 1 Internet Activity (continued), p Start Windows, then PCA. Open Bellwether. When Bellwether starts, minimize Peachtree and start your Internet browser. 2.Maximize Peachtree. Start Peachtree Today. Select My Resources. 3.If necessary, scroll down the screen to the Stay in Touch with Peachtree section. Click on 4.Websites are time and date sensitive. When using the Internet, be aware that changes will likely take place. For purposes of this assignment, you will link to Peachtree’s press releases. When you place your cursor over News a drop-down list appears. Select Press Releases. Then, link to Product News. The Peachtree Newsroom page appears.

©The McGraw-Hill Companies, Inc.66 of 67 Internet Activity (concluded), p Select two links from the list of press releases. Using a word processing program, write an essay about each site you selected. Remember to include the website address of each link. Your summary for each site selected should be no more than 100 words or less than 75 words. 6.Go to the textbook’s website at Link to Internet Activities, then WEB EXERCISES PART 1. Complete the first activity, ACCOUNTING MONOPOLY-Chapter 1. This is a group activity.

©The McGraw-Hill Companies, Inc.67 of 67 Going to the Net, p. 45 & 46 Access the Career Development website at Read the article Careers in Accounting & Finance. 1. What three skills are essential for those seeking careers in accounting and finance? 2. What is the preferred educational background for an accountant? 3. List five career opportunities in accounting and finance.