U.S. Department of Agriculture eGovernment Program March 5, 2003 eGovernment Working Group Meeting Chris Niedermayer, USDA eGovernment Executive

U.S. Department of Agriculture eGovernment Program 2  Welcome  Enablers Business Cases – Current Status & Future Direction  eGovernment Integrated Reporting Update  Digitop (eContent) Overview  Q&A  Next Steps and Wrap-up Agenda

U.S. Department of Agriculture eGovernment Program 3 Define Functional (Business) Requirements Develop Select-Level Business Case Templates 1 2 Sept 2002 Oct 2002 Nov 2002 Dec 2002 Define Technical Requirements 3 4 Current Actions: Briefings with Sub-cabinet, Agency Heads, etc. EITIRB Approval— March 18 Business Cases received Final Review 5 Jan 2003 We are here March 5 Feb 2003 Mar 2003 Enablers Business Case & Implementation Planning Gameboard

U.S. Department of Agriculture eGovernment Program 4 Enablers Business Cases – Current Status Team reviewed and incorporated comments received on the business cases long after the deadline… Based on the project plan developed by the eGovernment team to successfully gain approval for the business cases, meetings with key decision makers and IT leaders are underway Briefings include Under Secretaries, EITIRB Members, Agency CIOs, and Departmental Associate CIOs Revised meeting dates for the EITIRB and EITIRB Working Group have now been set: EWG on March 10 th EITIRB on March 18 th

U.S. Department of Agriculture eGovernment Program 5 Business Case Next Steps: EITIRB Approval Process JanuaryFebruary January Deputy Secretary Briefing February/March eGovernment Team Briefs EWG Members February/March eGovernment Team/EC Briefs EITIRB Members March 18 th Quarterly EITIRB Meeting March 10 th Executive Working Group (EWG) Meeting January eGovernment Team/EC Briefs Agency Heads & Agency CIOs January EGWG Members Complete Agency Steering Committee Briefings Approach March

U.S. Department of Agriculture eGovernment Program 6 Agenda  Welcome  Enablers Business Cases – Current Status & Future Direction  eGovernment Integrated Reporting Update  Digitop (eContent) Overview  Q&A  Next Steps and Wrap-up

U.S. Department of Agriculture eGovernment Program 7 eGovernment Integrated Reporting Timeline DecemberFebruary January December 9- January 23: Initial One-on-One Agency Meetings December 9- February 14: Ongoing OCIO support January 31: Final agency spreadsheets and GPEA project plans due February 17-28: Follow-up meetings held with individual agencies February 14: Updated Agency eGovernment Tactical Plans due December 4: eGovernment Team Kickoff Meeting December 4: Agency Kickoff Meeting We are here March 5

U.S. Department of Agriculture eGovernment Program 8  Welcome  Enablers Business Cases – Current Status & Future Direction  eGovernment Integrated Reporting Update  Digitop (eContent) Overview  Q&A  Next Steps and Wrap-up Agenda

U.S. Department of Agriculture eGovernment Program 9 Digitop— eContent Component of eDeployment Initiative Stan Kosecki National Agricultural Library

U.S. Department of Agriculture eGovernment Program 10 Recognize the Importance of Collaboration  Leverage Department-wide investments in information resources  Improve service for all USDA employees  Especially for remote locations  No single agency can fund this effort  Economies of scale  The more participation the richer the knowledge base

U.S. Department of Agriculture eGovernment Program 11 Expected Outcomes for DigiTop Implementation  Increased access at lower total cost  Time Savings  Informed Decision-making “…I think the service is and should be an integral element for information resources required if we aspire to be a fact-based, science-principle derived management agency.” Research Director, FS

U.S. Department of Agriculture eGovernment Program 12 Focus on a Broader Infrastructure  An E-government initiative  Enterprise-wide procurement dramatically expands access to information resources across the Department “ …I’ve been busy checking out the journals that I’ve not had access to for years…I’m sooooooo happy! Thanks for …providing me access to this powerful tool.” Scientist, ARS

U.S. Department of Agriculture eGovernment Program 13 Recognize Our New Operating Environment  Provide 24/7 access to essential information  Expand specialized information services According to the Interagency Report on the National Agricultural Library – “…NAL should move as quickly as possible to… Complete and implement a plan for a national digital library for agriculture (NDLA) that will be the main focus and long-term organizing principle for NAL and the national network of university and industrial libraries.”

U.S. Department of Agriculture eGovernment Program 14 Anticipate Future Infrastructure Needs  Innovative links to full-text digital content  Powerful search engine technology  Public-Private partnerships “…it has saved me several trips to the library and considerable time” Ecologist, NRCS

U.S. Department of Agriculture eGovernment Program 15 Information Infrastructure Support for the farm, food, and trading system  The USDA Departmental Library  Enhanced Document Delivery Services  Specialized Information Services  Experts in information management “As a USDA ARS researcher at a site remote from any university, the National Agricultural Library is absolutely critical for supplying me with scientific literature to support my research. Recent advances … have made the task of staying current with my scientific literature not just easier, but, frankly, possible (where it was not just a year or two ago).”

U.S. Department of Agriculture eGovernment Program 16 DigiTop Today 7,000+ resources from 62 sources accessible to USDA staff globally - country information - databases - directories - full text journals - newspapers - statistics

U.S. Department of Agriculture eGovernment Program 17 Critical DigiTop Success Factors  Sustainable base funding  Department-wide participation  Collaborative funding model  Value-added access to digital content & electronic information services  Marketing and staff training to optimize usage

U.S. Department of Agriculture eGovernment Program 18 Q&A, Contact Info Questions? Contact Info: Melanie Gardner National Agricultural Library (301)

U.S. Department of Agriculture eGovernment Program 19  Welcome  Enablers Business Cases – Current Status & Future Direction  eGovernment Integrated Reporting Update  Digitop (eContent) Overview  Q&A  Next Steps and Wrap-up Agenda

U.S. Department of Agriculture eGovernment Program 20 Questions and Answers

U.S. Department of Agriculture eGovernment Program 21  Welcome  Enablers Business Cases – Current Status & Future Direction  eGovernment Integrated Reporting Update  Digitop (eContent) Overview  Q&A  Next Steps and Wrap-up Agenda

U.S. Department of Agriculture eGovernment Program 22 Next Steps Revised Agency Tactical Plans were due on Friday, February 14 Only 5 of 21 agencies and staff offices have submitted their plans — If you have not yet submitted your plan, please do so as soon as possible Remember, final plans must be submitted through your agency head If you have any questions or need assistance, don’t hesitate to contact us We will update the Working Group on the outcome of the upcoming EWG and EITIRB meetings Next meeting will be on March 19 in room 108-A