Presented by Eliot Christian, USGS Accessibility, usability, and preservation of government information (Section 207 of the E-Government Act) April 28, 2004 Collaboration Expedition Workshop “Joint Workshop on Multiple Taxonomies”

2 What does the E-Government Act of 2002 actually contain? TITLE I--OFFICE OF MANAGEMENT AND BUDGET ELECTRONIC GOVERNMENT SERVICES Sec Management and promotion of electronic government services. Sec Conforming amendments TITLE II--FEDERAL MANAGEMENT AND PROMOTION OF ELECTRONIC GOVERNMENT SERVICES Sec Definitions. Sec Federal agency responsibilities. Sec Compatibility of executive agency methods for use and acceptance of electronic signatures. Sec Federal Internet portal. Sec Federal courts. Sec Regulatory agencies. […]

3 What does the E-Government Act of 2002 actually contain? [ TITLE II, continued ] Sec Accessibility, usability, and preservation of government information. Sec Privacy provisions. Sec Federal information technology workforce development. Sec Share-in-savings initiatives. Sec Authorization for acquisition of information technology by State and local governments through Federal supply schedules. […]

4 What does the E-Government Act of 2002 actually contain? [ TITLE II, continued ] Sec Integrated reporting study and pilot projects. Sec Community technology centers. Sec Enhancing crisis management through advanced information technology. Sec Disparities in access to the Internet. Sec Common protocols for geographic information systems. […]

5 What does the E-Government Act of 2002 actually contain? TITLE III--INFORMATION SECURITY Sec Information security. Sec Management of information technology. Sec National Institute of Standards and Technology. Sec Information Security and Privacy Advisory Board. Sec Technical and conforming amendments. TITLE IV--AUTHORIZATION OF APPROPRIATIONS AND EFFECTIVE DATES Sec Authorization of appropriations. Sec Effective dates. […]

6 What does the E-Government Act of 2002 actually contain? TITLE V--CONFIDENTIAL INFORMATION PROTECTION AND STATISTICAL EFFICIENCY Sec Short title. Sec Definitions. Sec Coordination and oversight of policies. Sec Effect on other laws. Subtitle A--Confidential Information Protection Sec Findings and purposes. Sec Limitations on use and disclosure of data and information. Sec Fines and penalties. […]

7 What does the E-Government Act of 2002 actually contain? Subtitle B--Statistical Efficiency Sec Findings and purposes. Sec Designation of statistical agencies. Sec Responsibilities of designated statistical agencies. Sec Sharing of business data among designated statistical agencies. Sec Limitations on use of business data provided by designated statistical agencies. Sec Conforming amendments

8 Focus of this presentation: Section 207 SEC ACCESSIBILITY, USABILITY, AND PRESERVATION OF GOVERNMENT INFORMATION. (a) PURPOSE- The purpose of this section is to improve the methods by which Government information, including information on the Internet, is organized, preserved, and made accessible to the public

9 Director, OMB, shall establish the Interagency Committee on Government Information Chaired by the Director OMB (or designee) and shall include representatives from-- the National Archives and Records Administration; the offices of the Chief Information Officers from Federal agencies; and other relevant officers from the executive branch; And may include representatives from the Federal legislative and judicial branches.

10 FUNCTIONS- The Committee shall--  engage in public consultation to the maximum extent feasible, including consultation with interested communities such as public advocacy organizations;  conduct studies and submit recommendations, as provided under this section, to the Director and Congress; and  share effective practices for access to, dissemination of, and retention of Federal information. Interagency Committee on Government Information

11  operates under the CIO Council  Chaired by OMB Director or designee  includes vice-Chair from the CIO Council  can create and delegate work to subordinate working groups  meets to review the progress and direction of working groups  may hold open, public meetings Interagency Committee on Government Information (ICGI) Executive Committee

12  include representatives from agencies throughout federal government, including relevant e-Government programs  available for consultations with any federal agency  may seek consultation with interested communities and government agencies other than U.S. Federal  publicly solicit comments and share information on effective practices for access to, dissemination of, and retention of Federal information  refer information policy matters to Executive Committee Interagency Committee on Government Information (ICGI) Working Groups

13 Interagency Committee on Government Information (ICGI) Working Groups Initially, three ICGI working groups are established :  Categorization of Information  Electronic Records Policy  Content Management

14 ICGI Working Group: Categorization of Information Supports ICGI responsibilities under Subsection 207(d) to recommend, by December 17, 2004: (A) the adoption of standards, which are open to the maximum extent feasible, to enable the organization and categorization of Government information in a way that is searchable electronically, including by searchable identifiers; and in ways that are interoperable across agencies; (B) the definition of categories of Government information which should be classified under the standards; and (C) determining priorities and developing schedules for the initial implementation of the standards by agencies.

15 ICGI Working Group: Electronic Records Policy Chaired by NARA and s upports ICGI responsibilities under Subsection 207(e) to recommend, by December 17, 2004: (A) the adoption by agencies of policies and procedures to ensure that chapters 21, 25, 27, 29, and 31 of title 44, United States Code, are applied effectively and comprehensively to Government information on the Internet and to other electronic records; and (B) the imposition of timetables for the implementation of the policies and procedures by agencies. In addition, acts as executive board for the Electronic Records Management e-government project

16 ICGI Working Group: Content Management Chaired by GSA and supports ICGI responsibilities under:  Subsection 207(f)(1) "Standards For Agency Websites“  Subsection 207 (f)(3) “Public Domain Directory of Public Federal Government”  Subsection 207(g) "Access to Federally Funded Research and Development“

17 ICGI Working Group, Content Management Standards For Agency Websites [ 207(f)(1) ] The Working Group will recommend guidance for agency websites that includes-- (A) requirements that websites include direct links to-- (i) descriptions of the mission and statutory authority of the agency; (ii) information made available to the public under the `Freedom of Information Act'; (iii) information about the organizational structure of the agency; and (iv) the strategic plan of the agency developed under section 306 of title 5, United States Code; and […]

18 ICGI Working Group, Content Management Standards For Agency Websites [ 207(f)(1) ] The Working Group will recommend guidance for agency websites that includes (continued) (B) minimum agency goals to assist public users to navigate agency websites, including-- (i) speed of retrieval of search results; (ii) the relevance of the results; (iii) tools to aggregate and disaggregate data; and (iv) security protocols to protect information.

19 ICGI Working Group, Content Management Standards For Agency Websites [ 207(f)(1) ] By December 17, 2004, each agency shall—  establish a process for determining which Government information the agency intends to make available and accessible to the public on the Internet and by other means;  develop priorities and schedules for making Government information available and accessible;  make such final determinations, priorities, and schedules available for public comment, post on the Internet; and submit such to the OMB Director Each agency shall update determinations, priorities, and schedules of the agency, as needed, after consulting with the Committee and soliciting public comment, if appropriate.

20 ICGI Working Group, Content Management “Public Domain Directory of Public Federal Government” Subsection 207(f)(3) requires by December 17, 2004, that the OMB Director and each agency shall--  develop and establish a public domain directory of public Federal Government websites, through a collaborative effort including input from—  agency librarians;  information technology managers;  program managers;  records managers;  Federal depository librarians; and  other interested parties; and  develop a public domain taxonomy of subjects used to review and categorize public Federal Government websites

21 ICGI Working Group, Content Management "Access to Federally Funded Research and Development“ Subsection 207(g) requires the OMB Director, in consultation with the OSTP Director and other relevant agencies, to ensure development and maintenance of a repository that integrates information about research and development funded by the Federal Government By June 17, 2004, ICGI shall recommend  policies to improve agency reporting of information for the repository; and,  policies to improve dissemination of the results of research performed by Federal agencies and federally funded research and development centers

22 Web site about ICGI and its three working groups  Executive Committee meets periodically  All three Working Groups have begun to execute work as chartered Current Status of the Interagency Committee on Government Information

23 Documents available for public comment Requests for Public Comment  Draft Web Content Policies (due April 30th) Draft Web Content Policies  Electronic Records Policy Electronic Records Policy  Ideas about improving Federal Websites Ideas about improving Federal Websites  Statement of Requirements for Search Interoperability Statement of Requirements for Search Interoperability

24 ICGI Executive Committee   Karen Hogan Working Groups Categorization of Information  Eliot Christian Electronic Records Policy  Content Management  Beverly Godwin Contacts at the Interagency Committee on Government Information